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DCL-99-145 DEC 30, 1999
TO: STATE EMPLOYMENT SECURITY AGENCIES
RE: Employer Address Issue
Dear Colleague:
This letter is being sent to inform you of a problem we are experiencing regarding the employer address sent to us from State Employment Security Agencies (SESAs) as part of the New Hire Reporting program. Beginning in January, we would like to set up a teleconference call with each SESA to discuss this problem and possible solutions. Below is a description of the employer address background and current status:
Background
The Federal Office of Child Support Enforcement (OCSE) relies on SESAs for unemployment insurance (UI) claims benefit and quarterly wage (QW) data to help locate noncustodial parents who may be evading their child support obligations. We are well aware of the contribution made by the SESAs to the child support enforcement program, and we thank you for your continued support. The success of the National Directory of New Hires (NDNH) would not be possible without your assistance.
As you know, States send new hire reports, UI claims data, and QW data to the NDNH. The NDNH compares this employment data with participants in child support cases. When a match is found, that employment information is sent to the appropriate State. The State in turn sends a child support request (e.g., request for employment verification or income withholding order) to the noncustodial parent's employer. As more States implement their statewide automated child support systems, the automatic generation of these request letters increases accordingly.
Current Status
Many States are receiving NDNH matches that have the noncustodial parent's employer name and federal employer identification number (FEIN), but with the mailing address of a UI claims administrator such as Gates McDonald, Employers Unity, Jon Jay, R.E. Harrington, or Frick. When a State sends a request for employment verification to a UI claims administrator, this misdirected mail presents a burden to the agent. Even if the agent forwards the mail to the employer, there is a delay. Some agents simply return the mail to the child support office, either because no employer is identified or because they lack the manpower to research each piece of misdirected mail.
In our conversation with UI claims administrators, child support offices, and SESA representatives, we have identified three possible sources of this problem:
[See attached Policy Information Query (PIQ) 99-07, which describes the legal requirement that each State Directory of New Hires use and transmit the information actually submitted by the employer. A SESA that eliminates data entry of the employer's address is operating contrary to the Social Security Act, section 453A.]
Proposed Solution
The purpose of this letter is to seek your participation in a conference call with OCSE and your State child support contact to help resolve this issue. We would like to discuss whether you would be able to send us (in your transmission of QW and UI data to your SDNH) the employer's address (for income-withholding purposes) rather than the "mailing address" of the employer's UI claims administrator.
Please contact Angela Kasey by January 21st at (202) 205-3423, akasey@acf.hhs.gov, and let her know if your agency is interested in participating in this conference call to improve the accuracy of information used for child support enforcement purposes.
Thank you for your continued support and cooperation as we work to improve the lives of our nation’s children.
Sincerely,
David Gray Ross
Commissioner
Office of Child Support Enforcement
cc:
IV-D Directors
New Hire Contacts
Regional Program Managers
Regional New Hire Contacts
Enclosure: Employer Address Issue Letter (26K M.S. Word Document)
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