Business Services
MRPBS Publications - Human Resources Desk Guide |
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Subchapter 4630 |
Issued: 8/97 |
Introduction
- Annual Leave Accrual Rates
SES/SL/ST Annual Leave Accrual Rate
- Accruing Annual Leave for Fractional Pay Periods
- Accrual Rates for Fractional Pay Periods
- Part-time Employees
- Completion of a Full Pay Period
- Effect of Nonpay Status on Accrual
- Changing Leave Earning Categories
- Applying for Annual Leave
- Charging Annual Leave
- When Annual Leave Will Not Be Charged
- Annual Leave While in Travel Status
- Terminal Annual Leave
- Advance Annual Leave
- When Advance Annual Leave May Be Carried Over
Repaying Advance Annual Leave
- When a Refund Is Not Required
- Annual Leave Ceilings for Employees in the U.S.
- Annual Leave Ceilings for Employees Outside the U.S.
- Retention of 360-Hour Accumulation
Ceiling for Senior Executive Service (SES), Senior Level (SL), and Scientific and Professional (ST) Employees
- Forfeiture of Annual Leave
- When Forfeited Annual Leave Can Be Restored
When Forfeited Annual Leave Cannot Be Restored
- Employee Responsibilities
- Approving Official Responsibilities
- SPO Responsibilities
- Time Limit for Using Restored Leave
- Checklist for Requesting Restored Annual Leave
- Checklist for Reviewing Requests for Restored Annual Leave
- Completion of Form AD-582, Authorization for Restored Annual Leave
- Example: Form AD-582, Authorization for Restored Annual Leave
Subsection a--Accruing Annual Leave
Subsection b--Applying for and Charging Annual Leave
Subsection c--Advance Annual Leave
Subsection d--Annual Leave Ceilings
Subsection e--Restoring Annual Leave
Subsection f--Transfer/Recredit of Annual Leave
Subsection g--Lump Sum Payments 
Subsection h--Mandatory Annual Leave Exceptions During RIF and other Restructuring Actions 
Subsection b--Applying for and Charging Sick Leave
Conditions for Granting Advance Sick Leave - Documentation for Advance Sick Leave
- Amount of Advance Sick Leave That May Be Granted
- Repaying Advance Sick Leave
- When a Refund Is Not Required
-
Excused Absence During a Period of Annual Leave
Subsection a--Court
Who Are Emergency Employees?
Dismissing Employees for Emergencies Before the Workday Starts
- Dismissing Employees for Emergencies During Normal Work Hours
- Early Dismissal Policy (D.C. Metro Area)
- Reporting Employees’ Status When the Office is Closed for Less Than 1 Workday
- Excused Absence for Adverse or Emergency Conditions
- Civil Defense Activities
Participation in Emergency Rescue or Protective Work
- Brief Absences
- Excused Absence for Time-Off Awards
Employee Assistance Program
- Agency-Sanctioned Volunteer Programs
- Collecting Data for Local Wage Survey Committees
- Use of Time for Union Purposes
- Funerals for Members of Armed Forces.
- Job Examinations
- Career Transition Assistance
- Local, State, Territorial, and Foreign Holidays
Workplace Violence Situations
- Employee Relations Cases
Tutoring/Mentoring Programs
Emergency Program Assignments (APHIS Only)
Return to Civilian Employment for Activated Military Members
- Conditions for Charging Nonpay Status
- Minimum Charge for Nonpay Status
- Time and Attendance Reports
- Impact of Holidays on Nonpay Status
- Effect of Nonpay Status on Benefits and Service Credit
- Absence Without Leave
- Suspension
- Furlough
Section F-Family and Medical Leave Act (FMLA)
- Description
Definition of Family Member
- Eligibility
- Conditions for Using FMLA Leave
- What is a Serious Health Condition?
- Medical Certification
- Periodic Recertification
- 12-Month Period
- Continuous and Intermittent Use of FMLA Leave
- Substitution of Paid Leave
- Use of Sick Leave
- Using One Type of Leave
- Combining Two or More Types of Leave
- Effect of LWOP on Benefits and Service Credit
- Impact of the FMLA on Other Types of Leave Assistance
- Unions
- Denial of FMLA
- Adverse Actions
- Return to Work Certification
Subsection b - - FMLA to Care for Injured Members of the Armed Forces (“military family leave”)
- Definition
- Applying to Earn Compensatory Time for Nonreligious Purposes
Applying to Use Compensatory Time for Nonreligious Purposes
- Payment for Unused Compensatory Time (Nonreligious)
- Compensatory Time (Religious)
- Applying to Earn Compensatory Time (Religious)
- Advance Compensatory Time (Religious)
- Payment for Unused Compensatory Time (Religious)
Section H-Absences to Perform Duty with the Uniformed Services
- Purpose
-
Definitions
Subsection a--Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA)- Purpose
- Overview of USERRA
- Coverage
- What is Military Duty in the Uniformed Services?
- Cumulative Time for Military Duty
- Advance Notice of Service Required
- Reserve Service--Resolving Conflicts
- Contacting the Military to Resolve Conflicts
- Approval of Absence is Mandatory
- Employee Responsibilities
- Return to Duty from Uniformed Service
- Timing of Restoration by Agency
- Documentation Upon Return
- Notification of Rights and Obligations
- Personnel Actions During Employee Absence
- Service Credit for Leave Rate Accrual
- Use of Paid Leave During Uniformed Service
- Lump Sum Payments
- Discrimination and Acts of Reprisal Prohibited
- Definition
- Eligibility
- Documentation of Need for Foreign Post Rotation
- Creditable Service for Home Leave
- Date Home Leave Begins
- Date Home Leave Ends
- Home Leave Earning Rates
- Accumulating Home Leave
- Changing Leave Earning Rates
- Granting and Charging Home Leave
- Applying to Use Home Leave
Home Leave Determinations Chart
- Refund for Home Leave
- Waiver of Refund
- Transfer and Recredit of Home Leave
- Travel Time
Section J-Leave Transfer Programs
- Purpose of the Voluntary Leave Transfer Program
- Approval of Application
Recipient Eligibility
- How to Apply as a Recipient
- Seeking Leave Donors
Donor Eligibility
- How to Apply as a Donor
- Waiver of Donor Limitation
- Accepting Leave from Outside USDA
- Using Donated Annual Leave
Accruing Leave While in the Leave Transfer Program
Termination of Medical Emergency
- Recredit of Donated Annual Leave
Purpose of the ELTP
- Recipient Eligibility
- How to Apply as a Recipient
- Approval of Application
- Seeking Leave Donors
- Donor Eligibility
- How to Apply as a Donor
- Waiver of Donor Limitation
- Using Donated Leave
- Advancing Leave
- Accruing Leave While in the ELTP
- Termination of the Emergency
- Annual Leave Donations from Other Agencies
Subsection a--Voluntary Leave Transfer Program
Subsection b--Emergency Leave Transfer Program
Subsection c--Voluntary Leave Transfer Program for Wounded Veterans
- AD-1043 Form: Leave Transfer Program - Donor Application
- AD-1043 Instructions
- AD-1046 Form: Leave Transfer Program - Recipient Application
- AD-1046 Instructions
- OPM Form 1637, Application to Become a Leave Recipient Under the Emergency Leave Transfer Program
- OPM Form 1638, Request to Donate Annual Leave Under the Emergency Leave Transfer Program
- WH-380 Form: Certification of Health Care Provider
Last Modified: January 8, 2009