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ACTION TRANSMITTAL
AT-03-04
DATE: September 26, 2003
TO: STATE AGENCIES ADMINISTERING CHILD SUPPORT ENFORCEMENT PLANS APPROVED UNDER TITLE IV D OF THE SOCIAL SECURITY ACT AND OTHER INTERESTED INDIVIDUALS
SUBJECT: Implementation of Revised Financial Reporting Forms: Form OCSE-396A and Form OCSE-34A.
BACKGROUND: OCSE requires each State to submit quarterly reports of expenditures, quarterly reports of collections and semiannual budget projections.
The information requirements for these documents change periodically as Federal statute and regulations are amended. In addition, the Office of Management and Budget (OMB) requires that these forms be reviewed at least once every three years to assure that the information being requested is in accordance with current requirements. As part of this review process, OCSE solicits and reviews comments, ideas and suggestions for improvements submitted by Federal and State IV-D staffs and from any other individuals or groups with an interest in this program.
The revised versions of these forms were developed through this process and, following its review, OMB has now approved these forms.
PURPOSE: With this Action Transmittal, OCSE will implement the revised versions (designated as the 10/1/03 versions) of the following financial reporting forms:
Form OCSE-396A: "Child Support Enforcement Program Financial Report"
Form OCSE-34A: "Child Support Enforcement Program Quarterly Report of Collections"
These forms replace the 10/1/99 versions of the same forms
REVISIONS: The following revisions are included in the 10/1/03 version of these forms:
Form OCSE-396A, Part 1.
Form OCSE-396A, Part 2.
Form OCSE-396A, Part 3.
Data entries eliminated (former line number):
Data entries added (new line number):
Form OCSE-34A.
Expanded column headings. Additional columns were added to permit more accurate reporting of collections based on case status.
Label | Former Column | New Column |
---|---|---|
Current IV-A Assistance | A | A |
Current IV-E Assistance | B | B |
Former IV-A Assistance | C | C |
Former IV-E Assistance | C | D |
Medicaid-Only Never Assistance | A | E |
Other Never Assistance | D | F |
Total | E | G |
SUBMITTAL SCHEDULE:
Form OCSE-34A, Form OCSE-396A, Part 1: Due: Quarterly, within 30 days of the end of each quarter.
Form OCSE-396A, Part 2: Due: Quarterly, within 30 days of the end of each quarter (submit as needed in support of "prior quarter" entries on Part 1.)
Form OCSE-396A, Part 3: Due: Semiannually, within 30 days of the end of quarters 2 and 4.
EFFECTIVE DATE: The use of the revised versions of Forms OCSE-34A and OCSE-396A is required beginning with fiscal year 2004, i.e., for all collections received and expenditures made on or after October 1, 2003.
The first submission of the revised versions of Forms OCSE-34A and OCSE-396A (Part 1 or 2), to report collections and expenditures for the first quarter of fiscal year 2004, is due by January 30, 2004.
The first submission of revised version of Form OCSE-396A (Part 3), to provide budget information for fiscal years 2004, 2005 and 2006, is due by April 30, 2004.
SUPERSEDED MATERIAL: With the implementation of the versions of these forms, States should not use the previous, 10/1/99 versions of these forms to report data for FY 2004 and thereafter. Accordingly, Action Transmittal OCSE-AT-00-02, dated January 12, 2000, which implemented the earlier versions, is superseded by this Action Transmittal.
States should continue to use the earlier, 10/01/99, versions of these forms to report data for the 4th quarter, FY 2003 (due no later than 10/30/03), or for any revised FY 2003 reports (due no later than 12/30/03).
RELATED MATERIAL: Action Transmittal OCSE-AT-01-09, dated June 22, 2001, pertains to reporting on Form OCSE-157, the "Child Support Enforcement Annual Data Report," which is used in conjunction with the financial reporting forms:
ATTACHMENTS: Form OCSE-396A, Parts 1, 2 and 3 with accompanying instructions. Form OCSE-34A with accompanying instructions
INQUIRIES:Inquiries should be made to the appropriate ACF Regional Administrator.
Sherri Z. Heller, Ed,d
Commissioner
Office of Child Support Enforcement
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