VACMAN REPORTS
HELPFUL HINTS
VACMAN
June 2008

Note – in this document there are several screen shots which will be described if necessary.

Individual Transactions Report:  The report primary search condition is the Date Range Parameters.  You can print by Provider PIN Range, Vaccines, Manufacturer, Lot, Sectors, or Counties.  Information for a Provider will not show up on this report if there is no Provider enrollment data in VACMAN.  Note:  If the report parameters specification/vaccine transaction does not fall in the data range you have selected you will get the message “There are no records matching the Criteria you selected.  A report will not be generated.”

An example of the report is shown.  Information shown is:  PIN, Provider Name, From, Date, Vaccine, Lot Number and Maker, Expiry, Action, Doses, Cost per Dose, and Value.  Report also shows total cost per provider.

Summary of Transactions by Vaccine Type Report:  The report primary search condition is the Date Range Parameters.  You can print by Provider PIN Range, Ship Data Range, etc.   Note:  If the report parameters specification/vaccine transaction do not fall in the data range you have selected you will get the message “There are no records matching the Criteria you selected.  A report will not be generated.” 

Across the top, this report shows PIN, Provider, Date, the different types of vaccines such as DTAP, Hib, eIPV, MMR, Flu, Hep B-A, Hep A, Hep B-HIB, Hep B-PF, and then it shows a subtotal of doses per that provider.  Along the bottom you can see grand totals under each vaccine.

Summary Of Doses Distributed By Lot Number Report:  This report primary search condition is the Date Range Parameters.  You can print by Provider Pin Range, Vaccine, Lot, etc.  Note:  If the report parameters specification/vaccine transaction do not fall in the data range you have selected you will get the message “There are no records matching the Criteria you selected.  A report will not be generated.” 

Across the top, you will see Vaccine, Lot Number, Manufacturer, Cost per Dose, Doses Distributed, Value of Doses Distributed, Net Doses Distributed, and Net Value of Doses Distributed.  Across the bottom you see totals.

On the Report of Doses Distributed Vs. Doses Administered:  This report primary search condition is the Date Range Parameters.   You can print by Provider Pin Range, Date Range, Vaccine, Counties, etc.  Note:  If the report parameters specification/vaccine transaction do not fall in the data range you have selected you will get the message “There are no records matching the Criteria you selected.  A report will not be generated.”

Across the top of this report, you will see Vaccine Type, Doses Sent, Viable Returned, Transferred In, Transferred Out, Spoiled and Lost, Expired, Total not Usable, Percent Not Usable, Net Acquired, Doses Administered, Acquired minus Administered, Percent used, Vaccine Type.  

Orders Shipped to Providers Report:  This report primary search condition is the Order Date Range Parameters.  This is where you can print your report by Funding Code.  You can print by Provider Pin Range, Date Range, Vaccine, Lot, Funding, etc.  Note:  If the report parameters specification/vaccine transaction do not fall in the data range you have selected you will get the message “There are no records matching the Criteria you selected.  A report will not be generated.” 

Across the top of the report, you will see Vaccine, DS, Order Doses, PIN, Provider Name and City and Phone, Fund, Approved and PO Number, Doses Approved, Shipped and Value, Date Shipped and Status, Lot Number and Expiration and Tracking Number.

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vacman/downloads/reports-hh.rtf