Date:         Tue, 3 Aug 1999 15:18:44 -0400
Reply-To:     USMARC <[log in to unmask]>
Sender:       USMARC <[log in to unmask]>
From:         "Rebecca S. Guenther" <[log in to unmask]>
Subject:      Re: coding of 008 in USMARC holdings format
Comments: To: Jack Fitzpatrick <[log in to unmask]>
In-Reply-To:  <Pine.SOL.3.95.990722141001.24414E-100000@mallard2>

On Thu, 22 Jul 1999, Jack Fitzpatrick wrote:

> Hi Elena,
>
> I always refer to the NISO Z39.71-1999 _Holdings statements for
> bibliographic items_ when setting these values.  It's a handy standard to
> have around.
>
> The Acquisition Status Designator (008/06) should be coded 2 if the title
> is completed or ceased, and 5 (for "not currently received") if your
> library cancels it.  I think you would want to use 5 for all canceled
> titles.
>
> For the 008/07, Auburn generally uses f if the publication is
> distributed free of charge, and g if someone happens to give us a
> subscription.
>
> 008/16 is coded 3 for scattered if our holdings are less than 50% of the
> run and 2 if it's between 50% and 95%

These estimates come from the holdings standard. It specifies that they
are to be used for general guidance and are not prescriptive.  We will add
some guidance in the Holdings format in 008/16 as well.

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^  Rebecca S. Guenther                                   ^^
^^  Senior MARC Standards Specialist                      ^^
^^  Network Development and MARC Standards Office         ^^
^^  Library of Congress                                   ^^
^^  Washington, DC 20540-4020                             ^^
^^  (202) 707-5092 (voice)    (202) 707-0115 (FAX)        ^^
^^  [log in to unmask]                                          ^^
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>
>
> Hope this helps,
>
> Jack D. Fitzpatrick
> Cataloging Dept.
> Auburn University Libraries
> http://www.auburn.edu/~fitzpjd
> [log in to unmask]
>
>
>
>
>
> On Tue, 20 Jul 1999, Elena Romaniuk wrote:
>
> > I would very much appreciate clarification on the coding of several aspects
> > of field 008.
> >
> > -------------
> >
> > 008/06 receipt or acquisitions status field for cessations.
> >
> > There appear to be 2 options for the coding of this field:
> >
> > value 2 for items for which the institution has complete holdings
> >
> > or
> >
> > value 5 which does indicate that it should be used for titles that have
> > ceased, etc.
> >
> > Should we use value 5 for all cessations regardless of the extent of holdings?
> >
> > --------------
> >
> > 008/07 Method of acquisitions
> >
> > Could you please clarify the difference in definition between free and gift?
> >
> > To us it appears that an item acquired without cost is the same as an item
> > acquired as a gift. Is there another criterion determining the choice of
> > code?
> >
> > --------------
> >
> > 008/16 Completeness
> >
> > At what point do incomplete holdings become scattered?
> >
> > ---------------
> >
> > Thanks.
> >
> >
> >
> >
> > Elena Romaniuk, Head, Serials Services
> > University of Victoria Libraries                        Tel. (250) 721-8261
> > P.O.Box 1800                                            Fax  (250) 721-8240
> > Victoria, B.C.                                          [log in to unmask]
> > Canada V8W 3H5
> >
>