[Federal Register: July 15, 2005 (Volume 70, Number 135)]
[Notices]
[Page 41085-41091]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15jy05-130]
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DEPARTMENT OF THE TREASURY
Office of Thrift Supervision
Privacy Act of 1974, as Amended; System of Records
AGENCY: Office of Thrift Supervision, Treasury.
ACTION: Notice of systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Office of Thrift Supervision
(OTS), Treasury, is publishing its Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No.
A-130, the OTS has completed a review of its Privacy Act systems of
records notices to identify minor changes that will more accurately
describe these records.
Other changes throughout the document are editorial in nature and
consist principally of changes to system locations and system manager
addresses and or titles in several systems of records. Editorial
changes were also made to Appendix A.
Systems Covered by This Notice
This notice covers all systems of records adopted by OTS up to May
2, 2005. The systems notices are reprinted in their entirety following
the Table of Contents.
Dated: July 7, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.
Table of Contents
OTS .001--Confidential Individual Information System
OTS .002--Correspondence/Correspondence Tracking
OTS .003--Consumer Complaint
OTS .004--Criminal Referral Database
OTS .005--Employee Counseling Service
OTS .006--Employee Locator File
OTS .008--Employee Training Database
OTS .011--Positions/Budget
OTS .012--Payroll/Personnel Systems & Payroll Records.
Office of Thrift Supervision
TREASURY/OTS .001
System Name:
Confidential Individual Information System--Treasury/OTS.
System location:
Enforcement Division, Office of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552. Computerized records of Suspicious Activity
Reports (SAR), with status updates, are managed by FinCEN pursuant to a
contractual agreement, and are stored at the Internal Revenue Service's
Computing Center in Detroit, Michigan. Authorized personnel at the
Federal financial regulatory agencies have on-line access to the
computerized database managed by FinCEN through individual work
stations that are linked to the database central computer.
Categories of Individuals Covered by the System:
Directors, officers, employees, agents, borrowers, and persons
participating in the conduct of the affairs of entities regulated by
the OTS who have been involved in suspected criminal activity or
suspicious financial transactions and referred to law enforcement
officials; and other individuals who have been involved in
irregularities, violations of law, or unsafe or unsound practices
referenced in documents received by OTS in the exercising of its
supervisory functions.
These records also contain information concerning individuals who
have filed notices of intention to acquire control of a savings
association; controlling persons of companies that have applications to
acquire control of a savings association; and organizers of savings
associations who have sought Federal Savings and Loan Insurance
Corporation (FSLIC) or Saving Association Insurance Fund (SAIF)
insurance of accounts or Federal charters.
Categories of Records in the System:
Application information and inter-agency and intra-agency
correspondence, memoranda and reports. The SAR contains information
identifying the financial institution involved, the suspected person,
the type
[[Page 41086]]
of suspicious activity involved, the amount of loss known, and any
witnesses.
Authority for Maintenance of the System:
12 U.S.C. 1464; 44 U.S.C. 3101.
Purpose(s):
The overall system serves as a central historical OTS repository
for investigatory or enforcement information related to the
responsibility of OTS to examine and supervise savings associations. It
also serves to store information on applicants to acquire, control, or
insure a savings association in connection with OTS's regulatory
responsibilities.
The system maintained by FinCEN serves as the database for the
cooperative storage, retrieval, analysis, and use of information
relating to Suspicious Activity Reports made to or by the Federal
financial regulatory agencies and FinCEN to various law enforcement
agencies for possible criminal, civil or administrative proceedings
based on known or suspected violations affecting or involving persons,
financial institutions, or other entities under the supervision or
jurisdiction of such Federal financial regulatory agencies.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information in these records may be used to: (1) Provide the
Department of Justice with periodic reports on the number, amount,
individual identity and other details concerning outstanding potential
criminal violations of the law that have been referred to the
Department;
(2) Provide the Federal financial regulatory agencies and FinCEN
with information relevant to their operations;
(3) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(4) Provide information or records to any appropriate governmental
agency or self-regulatory organization charged with the responsibility
of administering law or investigating or prosecuting violations of law
or charged with enforcing or implementing a statute, rule, regulation,
order, policy, or license;
(5) Disclose, when considered appropriate, information to a bar
association, or other professional organizations performing similar
functions, for possible disciplinary action;
(6) Disclose information when appropriate to international and
foreign governmental authorities in accordance with law and formal or
informal international agreements; and
(7) Provide information to any person with whom the OTS contracts
to reproduce, by typing, photocopying or other means, any record within
this system for use by the OTS and its staff in connection with their
official duties or to any person who is utilized by the OTS to perform
clerical or stenographic functions relating to the official business of
the OTS.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on electronic media and in paper files.
Retrievability:
Computer output and file folders are retrievable by indexes of data
fields, including name of financial institution and individual's name.
Safeguards:
Paper files are stored in lockable metal file cabinets with access
limited to authorized individuals. Computer disks maintained at OTS are
accessed only by authorized personnel. The database maintained by
FinCEN complies with applicable security requirements of the Department
of the Treasury. On-line access to the information in the database is
limited to authorized individuals, and each individual has been issued
a non-transferable identifier or password.
Retention and disposal:
Records are periodically updated to reflect changes and maintained
as long as needed.
System manager(s) and addresses:
Enforcement Deputy Counsel, Enforcement Division, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification procedure:
The system is exempt from notification and record-access
requirements and requirements that an individual be permitted to
contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) as relating
to investigatory material compiled for law enforcement purposes.
Record access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Suspicious activity reports and related historical information and
updating forms compiled by financial institutions, the OTS, and other
Federal financial regulatory agencies for law enforcement purposes. The
OTS will also include information from applicants, inter-agency and
intra-agency correspondence, memoranda, and reports.
Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H),
(e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5
U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36.
TREASURY/OTS .002
System name:
Correspondence/Correspondence Tracking.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552.
Categories of individuals covered by the system:
White House and Executive Office of the President officials,
Members of Congress, Treasury Department officials, the general public,
and businesses.
Categories of records in the system:
Incoming correspondence addressed to the Director of OTS, letters
from members of Congress transmitting letters from constituents or
making inquiries; OTS responses; OTS memoranda and notes used to
prepare responses; and information concerning internal office
assignments, processing and response to the correspondence.
Purpose(s):
To maintain written records of correspondence addressed to the
Director of OTS and Congressional correspondence; to track the progress
of the response; to document the completion of the response to the
incoming correspondence.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
(1) Disclosures may be made to a Congressional office from the
records of an individual in response to an inquiry made at the request
of the individual to whom the record pertains; (2) Information may be
disclosed to the appropriate governmental agency charged with the
responsibility of administering law or investigating or prosecuting
violations of law or charged
[[Page 41087]]
with enforcing or implementing a statute, rule, regulation, order or
license.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained in electronic media and in paper files.
Retrievability:
Records are maintained by name of individual; assignment control
number.
Safeguards:
Access to paper records is limited to authorized personnel with a
direct need to know. Some paper records are maintained in locked file
cabinets in a secured office with access limited to those personnel
whose official duties require access. Access to computerized records is
limited, through the use of a password, to those whose official duties
require access.
Retention and disposal:
Computerized records relating to non-congressional correspondence
are retained for two (2) years after the Director's term. Computerized
records relating to congressional correspondence are kept permanently.
Paper records are retained for two (2) years after the Director's or
member of Congress' term, then transferred directly to the National
Archives.
System manager(s) and address:
Managing Director, Congressional Affairs, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Congressional letters and responses from a Member of Congress and/
or a constituent.
Exemptions claimed for the system:
None.
TREASURY/OTS .003
System name:
Consumer Complaint System.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
Persons who submit inquiries or complaints concerning federally
insured depository institutions, service corporations, and
subsidiaries.
Categories of records in the system:
Consumer's name, savings association's docket number, case number
as designated by a Consumer Complaint Case number. Within these
categories of records, the following information may be obtained:
consumer's address, source of inquiry or complaint, nature of the
inquiry or complaint, nature of the inquiry or complaint designated by
instrument and complaint code, information on the investigation and
resolution of inquiries and complaints.
Authority for maintenance of the system:
15 U.S.C. 57a(f), 5 U.S.C. 301.
Purpose(s):
OTS uses this system to track individual complaints and to provide
additional information about each institution's compliance with
regulatory requirements.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
(1) Information may be disclosed to officials of regulated savings
associations in connection with investigation and resolution of
complaints and inquiries;
(2) relevant information may be made available to appropriate law
enforcement agencies or authorities in connection with investigation
and/or prosecution of alleged civil, criminal and administrative
violations;
(3) disclosures may be made to a Congressional office in response
to an inquiry made at the request of the individual to whom the record
pertains;
(4) disclosures may be made to other Federal and nonfederal
governmental supervisory or regulatory authorities when the subject
matter is within such other agency's jurisdiction.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
By name of individual, complaint case number, savings association
name, docket number, region complaint code, instrument code, source
code or by some combination thereof.
Safeguards:
Paper records are maintained in locked file cabinets with access
limited to those personnel whose official duties require access. Access
to computerized records is limited, through use of the system
passwords, to those whose official duties require access.
Retention and disposal:
Active paper files are maintained until the case is closed. Closed
files are retained six (6) years then destroyed.
System manager(s) and address:
Director, Consumer Protection and Specialized Programs, Office of
Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Inquirer or complainant (or his or her representative which may
include a member of Congress or an attorney); savings association
officials and employees; compliance/safety and soundness examiner(s);
and other supervisory records.
Exemptions claimed for the system:
None.
TREASURY/OTS .004
System name:
Criminal Referral Database.
[[Page 41088]]
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
Individuals suspected of having committed crime(s) and individuals
indicted or convicted of crime(s) against or involving savings
associations prior to 1996.
Categories of records in the system:
Criminal referrals.
Authority for maintenance of the system:
12 U.S.C. 1464; 44 U.S.C. 3101.
Purpose(s):
This system lists matters referred to the Department of Justice for
possible criminal proceedings.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Information may be disclosed to the appropriate governmental agency
charged with the responsibility of administering law or investigating
or prosecuting violations of law or charged with enforcing or
implementing a statute, rule, regulation, order or license.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
Records are filed by name of individual, savings institution or
referral control number.
Safeguards:
Paper records are maintained in locked file cabinets. Access is
limited to personnel whose official duties require such access and who
have a need to know the information in a record for a job-related
purpose.
Retention and disposal:
Records are maintained in paper form as long as needed for the
purpose for which the information was collected. Records will then be
disposed of in accordance with applicable law.
System manager(s) and address:
Enforcement Deputy Counsel, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification procedure:
This system is exempt from notification and record-access
requirements and requirements that an individual be permitted to
contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) as relating
to investigatory material compiled for law enforcement purposes.
Records access procedure:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Criminal Referral forms compiled for law enforcement purposes.
Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1),
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H),
(e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5
U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36.
TREASURY/OTS .005
System name:
Employee Counseling Services.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
Employees who seek counseling services.
Categories of records in the system:
Counseling records.
Authority for maintenance of the system:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
To provide a history and record of the employee counseling
session(s) and to assist the counselor in identifying and resolving
employee problem(s).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
This system will have minimal effect on individual privacy because
access is limited to the employee counseling program counselor. Under
special and emergency circumstances records may be released to medical
personnel, research personnel, and as a result of a court order.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained in paper files.
Retrievability:
Records are retrieved by a number assigned to employee.
Safeguards:
Records are maintained in locked file cabinet. Access is limited to
the employee counselor.
Retention and disposal:
Records are retained and disposed of in accordance with the
appropriate National Archives and Records Administration General
Records Schedules.
System manager(s) and address:
Director, Human Resources, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Employees and counselors.
Exemptions claimed for the system:
None.
TREASURY/OTS .006
System name:
Employee Locator File.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
All present employees of the OTS and persons whose employment has
been terminated within the last six months.
Categories of records in the system:
Employee's name, present address, telephone number, and the name,
address, and telephone number of another person to notify in case of
emergency.
[[Page 41089]]
Authority for maintenance of the system:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
This system provides current information on employee's address and
emergency contact person.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
(1) Disclosure of information may be made to a congressional office
in response to an inquiry made at the request of the individual to whom
the record pertains;
(2) medical personnel in case of an emergency.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained on electronic media.
Retrievability:
Records are filed by name of individual.
Safeguards:
System access is limited to those personnel whose official duties
require such access and who have a need to know information in a record
for a particular job-related purpose.
Access to computerized records is limited, through use of a
password, to those whose official duties require access.
Retention and disposal:
Records are maintained until termination of employee's employment
with OTS. After termination, records are retained for six months then
destroyed.
System manager(s) and address:
Director, Human Resources, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
The individual whose record is being maintained.
Exemptions claimed for the system:
None.
TREASURY/OTS .008
System name:
Employee Training Database.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552.
Categories of individuals covered by the system:
All employees of the Office of Thrift Supervision.
Categories of records in the system:
Individual employee records are maintained by name, course taken,
employee identification number, social security number, position,
division, and manager name.
Authority for maintenance of the system:
5 U.S.C. 301 and 44 U.S.C. 3101.
Purpose(s):
To maintain necessary information on training taken by employees
through outside sources and vendors.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Records are not disclosed outside of OTS.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained on electronic media.
Retrievability:
Records are filed by individual name, employee identification
number, social security number and course taken.
Safeguards:
Access to computerized records is limited, through use of a
password, to those persons whose official duties require access.
Retention and disposal:
Records are retained and disposed of in accordance with National
Archives and Records Administration General Records Schedules.
System manager(s) and address:
Manager, Professional Development, Office of Thrift Supervision,
1700 G Street, NW, Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Personnel records and individual development plans completed by
employee and supervisor.
Exemptions claimed for the system:
None.
TREASURY/OTS .011
System name:
Positions/Budget.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
All current employees of the Office of Thrift Supervision.
Categories of records in the system:
Individual employee records are kept by office and agency as
follows: Name, title, entered on duty date, service computation date,
occupation series, social security number, grade, current salary,
location of employee, date of last promotion, and eligibility for
promotion. Records are kept for each office (and, where appropriate,
for the agency) on number of vacancies, authorized position ceilings,
and number of employees.
Authority for maintenance of the system:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
The system allows the OTS Budget Division the ability to track
positions by Office to assure that assigned Full-Time Equivalent
ceilings are not exceeded and remain within the limits set by the
Director of the OTS. The system also provides information to each
office
[[Page 41090]]
which can be used in developing their calendar year compensation
budget.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
Information may be disclosed to the appropriate governmental agency
charged with the responsibility of administering law or investigating
or prosecuting violations of law or charged with enforcing or
implementing a statute, rule, regulation, order, or license.
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
Records are filed by name of individual.
Safeguards:
Paper records are maintained in file folders in secured areas.
Access is limited to personnel whose official duties require such
access and who have a need to know the information in a record for a
particular job-related purpose. Access to computerized records is
limited, through use of a password, to those whose official duties
require access.
Retention and disposal:
Records are retained and disposed of in accordance with National
Archives and Records Administration General Records Schedules.
System manager(s) and address:
Managing Director, Information Systems, Administration and Finance,
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Personnel records.
Exemptions claimed for the system:
None.
TREASURY/OTS .012
System name:
Payroll/Personnel System & Payroll Records.
System location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552. See Appendix A for appropriate local address of OTS Regional
Offices.
Categories of individuals covered by the system:
All current Office of Thrift Supervision (OTS) employees and all
former employees of the OTS, within the past three years.
Categories of records in the system:
Information pertaining to (1) employee status, grade, salary, pay
plan, hours worked, hours of leave taken and earned, hourly rate, gross
pay, taxes, deductions, net pay, location, and payroll history; (2)
employee's residence, office, social security number, and address; (3)
Personnel actions (SF-50), State employees' withholding exemption
certificates, Federal employees' withholding allowance certificates
(W4), Bond Allotment File (SF-1192), Federal Employee's Group Life
Insurance (SF-2810 and 2811), Savings Allotment-Financial Institutions,
Address File (OTS Form 108), Union Dues Allotment, time and attendance
reports, individual retirement records (SF-2806), Combined Federal
Campaign allotment, direct deposit, health benefits, and thrift
investment elections to either the Federal Thrift Savings Plan (TSP-1)
or OTS' Financial Institutions Thrift Plan (FITP-107 and K 1-2).
Authority for maintenance of the system:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
Provides all the key personnel and payroll data for each employee
which is required for a variety of payroll and personnel functions.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
(1) In the event that records maintained in this system of records
indicate a violation or potential violation of law, whether civil,
criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule or order
pursuant thereto, the relevant records in the system of records may be
referred, as a routine use, to the appropriate agency, whether Federal,
State, local, or foreign, charged with the responsibility of
implementing the statute, or rule or regulation or order issued
pursuant thereto;
(2) A record from this system may be disclosed to other Federal
agencies and the Office of Personnel Management if necessary for or
regarding the payment of salaries and expenses incident to employment
at the Office of Thrift Supervision or other Federal employment, or the
vesting, computation, and payment of retirement or disability benefits;
(3) A record from this system may be disclosed if necessary to
support the assessment, computation, and collection of Federal, State,
and local taxes, in accordance with established procedures;
(4) Disclosure of information may be made to a Congressional office
in response to an inquiry made at the request of the individual to whom
the record pertains;
(5) Records from this system may be disclosed to the Office of
Child Support Enforcement, Administration for Children and Families,
Department of Health and Human Services, for the purpose of locating
individuals to establish paternity, establishing and modifying orders
of child support, and identifying sources of income, and for other
support enforcement actions as required by the Personal Responsibility
and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L.
104-193).
Policies and practices for storing, retrieving, accessing, retaining,
disposing of records in the system:
Storage:
Records are maintained on electronic media, microfiche, and in
paper files.
Retrievability:
Records are filed by individual name, social security number and by
office.
Safeguards:
Paper and microfiche records are maintained in secured offices and
access is limited to personnel whose official duties require such
access and who have a need to know the information in a record for a
particular job-related purpose. Access to computerized records is
limited, through the use of a password, to those whose official duties
require access.
Retention and disposal:
Records are retained and disposed of in accordance with National
Archives
[[Page 41091]]
and Records Administration General Records Schedules.
System manager(s) and address:
Manager, Payroll and Travel, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Personnel and payroll records of current and former employees.
Exemptions claimed for the system:
None.
Appendix A
Addresses of Office of Thrift Supervision Regional Offices:
Northeast Region: Harborside Financial Center Plaza Five, Suite
1600, Jersey City, NJ 07311.
Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA 30309.
Midwest Region: 225 E. John Carpenter Freeway, Suite 500,
Irving, TX 75062.
West Region: Office of Thrift Supervision, Pacific Plaza, 2001
Junipero Serra Boulevard, Suite 650, Daly City, CA 94014-1976.
[FR Doc. 05-13915 Filed 7-14-05; 8:45 am]
BILLING CODE 6720-01-P