R 131507Z AUG 01
FM CMC WASHINGTON DC//PA//
TO MARADMIN
BT
UNCLAS //N01000//
MARADMIN 364/01
MSGID/GENADMIN/CMC WASHINGTON DC/PA//
SUBJ/GENERAL OFFICER PARTICIPATION IN 2001 USMC BIRTHDAY BALLS//
REF/A/INST/SECNAV 5720.44A/YMD:19870603//
REF/B/DIR-DOD/4500.56/YMD:19970302//
RMKS/1. THE PURPOSE OF THIS MARADMIN IS TO PROVIDE INFORMATION,
GUIDANCE AND PROCEDURES CONCERNING INVITATIONS FOR GENERAL
OFFICERS TO SERVE AS GUESTS OF HONOR AT 2001 MARINE CORPS BIRTHDAY
BALLS.
2. THE MARINE CORPS BIRTHDAY BALL IS THE CORPS' PREMIER SOCIAL
FUNCTION. IT OFFERS AN UNPARALLELED OPPORTUNITY FOR US TO TELL THE
MARINE CORPS STORY TO INFLUENTIAL COMMUNITY LEADERS. ATTENDANCE BY
MARINE CORPS GENERAL OFFICERS CAN HELP INCREASE PARTICIPATION OF
LOCAL CIVIC LEADERS AND CONSEQUENTLY ENHANCE THE CORPS' STANDING IN
THE COMMUNITY. REFS (A) AND (B) PROVIDE AUTHORITY TO USE GOVERNMENT
FUNDS FOR TRAVEL WHEN GENERAL OFFICERS ARE NOT AVAILABLE LOCALLY.
3. BECAUSE OF THE HIGH DEMAND FOR SPEAKERS, AND LIMITED TAD FUNDS,
ONLY THOSE BALLS THAT ARE IN SUPPORT OF COMMUNITY OUTREACH WILL BE
FUNDED. ORGANIZATIONS ARE ENCOURAGED TO INVITE LOCAL COMMUNITY
CIVIC LEADERS, PARTICULARLY THOSE UNFAMILIAR WITH THE CORPS.
4. TAD FUNDS FOR GENERAL OFFICERS, BOTH ACTIVE DUTY AND RESERVE,
ARE AVAILABLE THROUGH HQMC (PAC). FUNDING IS AVAILABLE FOR SPOUSES
WHO HAVE BEEN INVITED TO ACCOMPANY THE GENERAL. HQMC CANNOT FUND
FOR THE AIDE-DE-CAMP TO ACCOMPANY THE GENERAL OFFICER.
5. OCONUS REQUESTS ARE DISCOURAGED BECAUSE OF THE ADDITIONAL COSTS
INCURRED. INVITATIONS FROM OCONUS ACTIVITIES WILL BE REVIEWED ON A
CASE BY CASE BASIS.
6. TAD FUND REQUEST PROCEDURES:
A. THE HOST COMMAND INVITES THE PROSPECTIVE GENERAL OFFICER.
B. IF THE GENERAL ACCEPTS, THE AIDE/SECRETARY IS TO PROVIDE THE
FOLLOWING INFORMATION AND COPY OF THE FORMAL LETTER OF INVITATION TO
HQMC (PAC) NLT 5 OCTOBER 2001:
(1) DATE AND LOCATION OF THE BALL.
(2) WHETHER THE SPOUSE IS INVITED, AND IF SO, IS HE/SHE
ATTENDING.
(3) ESTIMATED NUMBER OF ATTENDEES.
(4) LIST OF CIVIC LEADERS LIKELY TO ATTEND.
(5) OTHER COMMUNITY EVENTS IN WHICH THE GENERAL PLANS TO
PARTICIPATE.
(6) ANY OTHER GENERAL OFFICERS PARTICIPATING IN THE BALL.
(7) THE GENERAL AND SPOUSE'S (IF PARTICIPATING) FULL NAME,
SSN, HOME ADDRESS, MODE OF TRANSPORTATION (MILAIR OR
COMAIR).
(8) ESTIMATED COST OF THE TRIP.
(9) DATES OF DEPARTURE AND RETURN.
C. REQUESTS FOR FUNDS WILL BE FORWARDED TO ACMC FOR APPROVAL.
IF ACMC APPROVES THE REQUEST, HQMC PAC WILL NOTIFY THE
AIDE/SECRETARY AND REQUEST ACTUAL COST FOR TRAVEL.
D. PAC WILL PROVIDE TAD ORDERS TO G.O.'S LOCATED AT HQMC ONLY OR
ACCOUNTING DATA FOR G.O.'S OUTSIDE OF HQMC.
E. AFTER COMPLETION OF TRAVEL, AND THE GENERAL HAS SETTLED
HIS/HER TRAVEL CLAIM THROUGH HQMC DISBURSING OFFICE, PLEASE PROVIDE
MRS. HATTIE POWELL-RAY WITH COPIES OF THE TAD ORDER AND TRAVEL
VOUCHER EXPENSE SUMMARY FROM DISBURSING. THE FAX NUMBER IS
COMM (703) 614-2358 OR DSN 224-2358.
7. ALL REQUESTS MUST BE RECEIVED AT HQMC (PAC) NLT 5 OCTOBER 2001.
GENERAL OFFICER PARTICIPATION IN BIRTHDAY BALLS ARE FINITE, SO EARLY
REQUESTS HAVE AN INCREASED CHANCE OF SUPPORT.
8. HQMC (PAC) POC IS MRS. HATTIE POWELL-RAY AT
COMM (703) 614-1034, DSN 224-1034; FAX COMM (703) 614-2358,
DSN 224-2358; OR E-MAIL POWELL-RAYH@HQMC.USMC.MIL.
12. THIS MARADMIN IS CANCELLED 30 NOVEMBER 2001.//
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