Children's Bureau Website - CFSP/APSR Toolkit: Tribal Requirements for FY 2009 APSR

Tools for Developing a CFSP/APSR for Tribes

CFSP/APSR Reporting Schedule for States and Tribes (PDF - 32 KB)- Please note that 45 CFR 1357.16(b) specifically says: The State and Indian Tribe must send the APSR and the CFS-101 to the appropriate ACF Regional Office no later than June 30 of the year prior to the fiscal year in which the services will be provided.

Tribal Checklist for the Child and Family Service Plan (CFSP)/Annual Progress and Services Report (APSR) (PDF - 29 KB). This checklist was developed by Region 10 to help Tribes ensure their APSR submission includes all required elements. Items on the checklist have been shortened; see the Program Instruction for a complete description. The item's location in the Program Instruction is provided.

Tribal Requirements for FY 2009 APSR - An APSR must include all of the information outlined on this page. Missing or incomplete information will result in the withholding of funds for the programs affected, until such time as approval can be granted by the Administration for Children and Families.

PI-08-04 - Summarizes the reporting requirements under Title IV-B, Subparts 1 and 2 of the Act, and Federal regulations at 45 CFR Part 1357 so that Tribes may receive their allotments of Federal funds for Fiscal Year (FY) 2009 (subject to the availability of appropriations). (PDF - 77 KB)

Required Forms
The CFS-101 provides both a format and instructions for documenting the requirements of the annual report required for a five-year comprehensive Child and Family Services Plan (CFSP) in order for the State to receive funding.

CFS-101, Part I -Annual Budget Request for Title IV-B, Subpart 1 & 2 Funds, CAPTA, Chafee Foster Care Independence Program (CFCIP) and Education Training Vouchers (ETV)

CFS-101, Part II -Annual Summary of Child and Family Services

CFS-101, Part III-Expenditures for Title IV-B, Subpart 1 & 2 Funds, CAPTA, Chafee Foster Care Independence Program (CFCIP) and Education Training Vouchers (ETV)

SF-269 - Financial Status Reports - The Short Form is available for downloading.

Certifications - Attachment D, Assurances Addendum

Certification of Tribal Population Under Age 21

Assurances Forms (See also PI-04-01: Assurances)

Additional Information to Support Successful CFSPs and APSRs

Definitions of Child Welfare Activities Allowed Under Title IV-B Subparts 1 and 2 (compiled from the Social Security Act and 45 Code of Federal Regulations) (PDF - 105 KB)

Information on Fiscal Requirements for a Tribal Grant Award

Cost Principles for State, Local and Indian Tribal Governments - 2 CFR Part 225 (formerly OMB Circular A-87)

Child Welfare Program Manual/IV-B/Use of Funds

Title IV-B Subparts 1 and 2 of the Social Security Act: A Brief on Tribal Funding (PDF - 27 KB)

Terms and Conditions for FY 2008 - Terms and Conditions for Child Welfare Social Services Grant and Promoting Safe and Stable Families are available.

Match Calculator - Easily calculate the Tribal share of title IV-B expenditures.

Tribes can submit their financial reports (SF-269A) for the title IV-B subpart 1 (Child Welfare Social Services) and title IV-B subpart 2 (Promoting Safe & Stable Families) program on-line via the On-Line Data Collection System (OLDC) – thereby eliminating the need for hardcopy submission. If a Tribe wants to submit the SF-269A on line they must complete a request form for password access. The link to OLDC Request Form can be found at http://www.acf.hhs.gov/programs/ccb/law/guidance/archives/pi0406/oldc_access_request.doc. Submit the completed OLDC Request Form to the Regional Specialist who can route to the appropriate individual.

269A Financial Status Report (Short Form) - Separate 269A forms will need to be submitted for title IV-B subpart 1 and for title IV-B subpart 2. The forms are within due 90 days after the end of each 12 months of the expenditure period.

SF-269A With Explanations - Detailed instructions for how to complete a SF-269 short form. (PDF - 86 KB)

Programs Covered in a Tribal CFSP/APSR

Title IV-B of the Social Security Act-Part B Child and Family Service - Provides funding to promote State and Tribal flexibility in the development and expansion of a coordinated child and family services program, and enable States to develop, establish, expand, and operate coordinated programs of community-based family support services, family preservation services, time-limited family reunification services, and adoption promotion and support services.
Title IV-B Subpart 1 Child Welfare Services - Provides grants to States and Indian Tribes for programs, including preventive intervention, directed toward the goal of keeping families together. In addition, reunification services are available to encourage the return of children who have been removed from their families.
Title IV-B Subpart 2 Promoting Safe and Stable Families (PSSF) - The goals of PSSF are to prevent the unnecessary separation of children from their families, improve the quality of care and services to children and their families, and ensure permanency for children by reuniting them with their parents, by adoption or by another permanent living arrangement. (See also Public Law 107-133 107th Congress.)

Historical Documents Regarding Tribal CFSP/APSR Submittals - Each year a new Program Instruction is issued to inform States about the specific requirements of the CFSP/APSR for the up coming year. Since requirements may be added through legislation, the Program Instructions clarify when new requirements are added and provide specific information about how to respond to the requirements. A review of historical documents may provide information about why certain requirements were added to the CFSP/APSR in a particular year.

National Child Welfare Training and Technical Assistance Network - There are seven National Resource Centers (NRCs) and AdoptUsKids funded by the Children's Bureau (CB), U.S. Department of Health and Human Services. All the NRCs provide free, onsite training and technical assistance (T/TA) to State and Tribal child welfare agencies focused on core areas related to the Child and Family Services Plans and the Child and Family Services Reviews. The ACF Regional Office can offer suggestions and approval when required for utilizing Children's Bureau technical assistance providers. Technical assistance providers should always be consulted as plans are developed regarding their availability and for suggestions on the plan.

Sign up for Tribal List Serve - A list serve is maintained for Tribal representatives who work with the funding or program development aspects of the Child and Family Services Plan for a specific tribe. To apply to be a member of the list serve, please provide the name of the tribe you represent, your name and E-mail address.

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