852 - Location (R)
MARC 21 Bibliographic - Full
October 2007
First Indicator
Shelving scheme
# - No information provided
0 - Library of Congress classification
1 - Dewey Decimal classification
2 - National Library of Medicine classification
3 - Superintendent of Documents classification
4 - Shelving control number
5 - Title
6 - Shelved separately
7 - Source specified in subfield $2
8 - Other scheme
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Second Indicator
Shelving order
# - No information provided
0 - Not enumeration
1 - Primary enumeration
2 - Alternative enumeration
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Subfield Codes
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$a - Location (NR)
$b - Sublocation or collection (R)
$c - Shelving location (R)
$d - Former shelving location (R)
$e - Address (R)
$f - Coded location qualifier (R)
$g - Non-coded location qualifier (R)
$h - Classification part (NR)
$i - Item part (R)
$j - Shelving control number (NR)
$k - Call number prefix (R)
$l - Shelving form of title (NR)
$m - Call number suffix (R)
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$n - Country code (NR)
$p - Piece designation (NR)
$q - Piece physical condition (NR)
$s - Copyright article-fee code (R)
$t - Copy number (NR)
$u - Uniform Resource Identifier (R)
$x - Nonpublic note (R)
$z - Public note (R)
$2 - Source of classification or shelving scheme (NR)
$3 - Materials specified (NR)
$6 - Linkage (NR)
$8 - Sequence number (NR)
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FIELD DEFINITION AND SCOPE
Identifies the organization holding the item or from which it is available. May also
contain detailed information about how to locate the item in a collection.
Repeated when holdings are reported for multiple copies of an item and the location data
elements vary.
GUIDELINES FOR APPLYING CONTENT DESIGNATORS
■ INDICATORS
First Indicator - Shelving scheme Scheme used to shelve a bibliographic item in the collections of the reporting
organization.
# - No information provided
0 - Library of Congress classification Item is shelved by a Library of Congress classification number. This number,
which is contained in subfield $h (Classification part), is assigned
from the Library of Congress Classification or the LC
Classification-Additions and Changes; two publications that are
maintained by the Library of Congress. A full description of a Library of
Congress classification number is given under field 050 (Library of Congress
Call Number).
1 - Dewey Decimal classification Item is shelved by a Dewey Decimal classification number. This number, which is
contained in subfield $h (Classification part), is assigned from the
Dewey Decimal Classification and Relative Index, the Abridged
Dewey Decimal Classification and Relative Index, or the
DC&: Dewey Decimal Classification Additions, Notes and
Decisions. These three publications are maintained by the Library of
Congress. A full description of a Dewey Decimal classification number is given
under field 082 (Dewey Decimal Call Number).
2 - National Library of Medicine classification Item is shelved by a U.S. National Library of Medicine classification number.
This number, which is contained in subfield $h (Classification
part), has been assigned from the National Library of Medicine
Classification schedules QS-QZ and W or from the Library of
Congress Classification schedules used by the National Library of
Medicine. The National Library of Medicine maintains the National Library of
Medicine schedules. A full description of a U.S. National Library of Medicine
classification number is given under field 060 (National Library of Medicine
Call Number).
3 - Superintendent of Documents classification Item is shelved by a U.S. Superintendent of Documents classification number.
This number, which is contained in subfield $h (Classification
part), is assigned from the Superintendent of Documents Classification
System. Superintendent of Documents classification numbers are assigned
only by the U.S. Government Printing Office (GPO). A fuller description of the
GPO classification number is given under field 086 (Government Document
Classification Number).
4 - Shelving control number Item is shelved by a shelving control number, which is contained in subfield
$j (Shelving control number).
5 - Title Item is shelved by a title. If necessary, this title is contained in subfield
$l (Shelving form of title).
6 - Shelved separately Parts of the item are shelved separately because they are classed
separately.
7 - Source specified in subfield $2
8 - Other scheme Particular shelving scheme is known but is not specified.
Second Indicator - Shelving order Whether a serial or multipart item is shelved under a primary or alternative
numbering scheme.
Distinction is necessary when an item carries two numbering schemes. The numbering
scheme may be an alphabetical, numerical, or chronological designation.
# - No information provided
0 - Not enumeration
1 - Primary enumeration Also used when only one numbering scheme is applicable.
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| 852 |
01$aCtY$bMain$hLB201$i.M63
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| 853 |
10$81$ano.$i(year) |
| 863 |
40$81.1$a1-343$i1970-1971
[The items in a series are shelved by the series numbering, 1-343. Note
that fields 853 and 863, although not specifically described in this format,
may appear under certain conditions in bibliographic records.] |
2 - Alternative enumeration Item carries two numbering schemes and is shelved by the secondary scheme.
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| 852 |
02$aCtY$bMain$hLB201$i.M63
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| 853 |
10$81$a(year)$gno. |
| 863 |
40$81.1$a1970$g97 |
| 863 |
40$81.2$a1971$g125
[An annual report carries both its year designation (the primary
numbering scheme) and the numbering of the series of which it is a part (the
alternative numbering scheme). It is shelved by the series
numbering.] |
■ SUBFIELD CODES
$a - Location Institution or person holding the item or from which access is given. Contains a
MARC code of the holding institution or the name of the institution or person.
Sublocations within an organization are contained in subfield $b
(Sublocation or collection). To assist in differentiating between a subfield
$a institutional location and a subfield $b sublocation,
subfield $a contains the name to be addressed in external communication
and subfield $b contains the name within the institution.
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| 852 |
##$aNational Archives and Records Service$bGenealogical Research Recording$ePennsylvania Ave. at 8th St., N.W., Washington, D.C.
USA$ndcu
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| 852 |
##$aNational Archives and Records Service$bGenealogical Research Recording
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If the bibliographic item is owned by an individual or organization other than the
one identified in subfield $a, the actual owner may be identified in
subfield $x (Nonpublic note) or $z (Public note) or in field
561 (Provenance Note). If the item is physically located somewhere other than the
location from which it is available, the physical location may also be identified
in subfield $x or $z of field 852.
$b - Sublocation or collection Specific department, library, etc., within the holding organization in which the
item is located or from which it is available.
Name is given in full or in a locally standardized abbreviated or coded form.
Subfield $b may be repeated to indicate the organizational hierarchy of
the sublocation. Separate 852 fields are used for each sublocation when multiple
copies of an item having the same call number are housed in various sublocations
or when parts of a copy are split among several locations.
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| 852 |
##$aCSf$bSci$t1
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| 852 |
##$aNational Geographic Society$bPersonnel Dept.$e17th & M St., N.W., Washington, DC
USA
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| 852 |
##$aNational Geographic Society$bPersonnel Dept.
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$c - Shelving location Shelving location of the item within the collection of the holding organization.
It may be used to indicate the physical location within a sublocation; for
example, reference alcove, oversize shelving. The description of the shelving
location is given in full or in a standardized abbreviated or coded form.
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| 852 |
81$a [location identifier] $bMain$cmezzanine stacks
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$d - Former shelving location Call numbers/shelf numbers where a resource was previously located, in cases of a
relocation or a reordering/reorganization of a collection as a whole.
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| 852 |
8#$a[location identifier]$cN.Mus.ms. 2234$dMus.ms.pr. XII/911$d13.492 |
$e - Address Street address, city, state, zip code, and country information for the current
physical location of the item.
May be repeated to separate the parts of an address.
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| 852 |
81$aFrPALP$bAnnex$ccenter shelves$e10, rue du Général Camou$e75007 Paris
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##$aLibrary of Congress$bManuscript Division$eJames Madison Memorial Building, 1st &
Independence Ave., S.E., Washington, DC USA$j4016
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$f - Coded location qualifier Three-character code that identifies the specific issues of the item that are
located apart from the main holdings of the same item. Subfield $f
immediately follows the subfield $a, $b, or $c
being qualified.
Code is composed of Qualifier type, Number of units, and Unit type codes. If the
location qualifier cannot be expressed in coded form, it may be described in
subfield $g (Non-coded location qualifier).
l, p - Qualifier type One-character alphabetic code indicates if it is the latest or previous time or
part unit that is housed in a different location.
l - Latest Latest, including the current, time or part unit is housed in a different
location.
p - Previous Previous, not including the current, time or part unit is housed in a
different location.
1-9 - Number of units One-character number (1-9) specifies the number of time or part units that are
housed in a different location. When a number is not required to identify the
specific units, this character position contains a blank (#). If the number of
time or parts units exceeds 9, they may be contained in subfield $g
(Non-coded location qualifier) and this character position contains a blank
(#).
When Qualifier type is Latest (code l), the number includes the current time or
part unit. When Qualifier type is Previous (code p), the number does not
include the current time or part unit.
# - No information provided
1-9 - Number of units
m, w, y, e, i, s - Unit type One-character alphabetic code describes either the time period or the part that
is housed in a different location.
m - Month(s) time
w - Week(s) time
y - Year(s) time
e - Edition(s) part
i - Issue(s) part
s - Supplement(s) part
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| 852 |
01$aDLC$bMRR Ref$fl2y
[The Library of Congress houses the item in its Serial Division except for
the latest two years which are in the Main Reading Room Reference
collection.] |
| 852 |
00$a [location identifier] $bRef.$fl1e
[Only the latest edition is held in Reference.] |
$g - Non-coded location qualifier Textual description that is used when the codes in subfield $f (Coded
location qualifier) are inadequate for describing the unit that is located apart
from the main holdings of the same item. Subfield $g immediately
follows the subfield $a, $b, or $c being
qualified.
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| 852 |
81$a [location identifier] $bRef$gholographic issue
[Only this special issue is housed in Reference.] |
$h - Classification part Classification portion of the call number used as the shelving scheme for an item.
A Cutter, date, or term that is added to the classification to distinguish one
item from any other item assigned the same classification is contained in subfield
$i (Item part). A call number prefix is contained in subfield
$k (Call number prefix).
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| 852 |
00$a [location identifier] $hQE653$i.H59
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| 852 |
80$a [location identifier] $hFic$iAdams
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$i - Item part Cutter, date, or term that is added to the classification contained in subfield
$h (Classification part) to distinguish one item from any other item
assigned the same classification. A call number suffix is contained in subfield
$m (Call number suffix).
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| 852 |
01$aNvLN$hZ67$i.L7
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| 852 |
81$aFrPALP$hPer$iREF
[Reference periodicals all shelved together, unclassified.] |
| 852 |
80$a [location identifier] $hM$iSi55
[Local classification used by library, where mysteries are shelved together
and cuttered for author.] |
$j - Shelving control number Shelving control number that is used as the shelving scheme for an item. The first
indicator position contains value 4 (Shelving control number).
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| 852 |
4#$aDLC$bMicRR$jMicrofilm 82/528 MicRR
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$k - Call number prefix Term that precedes a call number. Subfield $k is input before subfield
$h (Classification part) or $i (Item part).
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| 852 |
01$aViBlbV$bMain Lib$bMRR$kRef$hHF5531.A1$iN4273
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$l - Shelving form of title Shelving title of an unclassified item that is shelved by title.
First indicator position contains value 5 (Title).
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| 852 |
51$a [location identifier] $b0108$lNYT MAG
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$m - Call number suffix Term that follows a call number. Subfield $m is input after subfield
$h (Classification part) or $i (Item part).
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| 852 |
##$aDLC$bc-G&M$hG3820 1687$i.H62$mVault
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$n - Country code
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| 852 |
81$aFrPALP$bAnnex$ccenter shelves$e10, rue du Général Camou$e75007 Paris$nfr
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$p - Piece designation Identification of a single piece when the holdings information does not contain an
863-865 (Enumeration and Chronology) or 876-878 (Item Information) field that
contains a subfield $p (Piece designation).
Designation may be an identification number such as a bar code number or an
accession number.
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| 852 |
81$a [location identifier] $b0131$p1100064014
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Piece designation number may be preceded by an uppercase B or U to specify whether
the piece is bound or unbound. When no piece designation exists, a double slash
(//) may be recorded in subfield $p to signify that the field relates
to a piece.
$q - Piece physical condition Description of any unusual characteristic of the physical condition of the piece
when the holdings information does not contain an 863-865 (Enumeration and
Chronology) or 876-878 (Item Information) field that contains a subfield
$q (Piece physical condition).
Subfield $q is not used for physical condition information resulting
from a formal review for making preservation decisions. Preservation decisions are
contained in field 583 (Action Note).
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| 852 |
##$a [location identifier] $bMain$coversize shelving$qchild's graffiti on end papers
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| 852 |
##$a[location identifier]$bMain$coversize shelving
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$s - Copyright article-fee code Description of the copyright article-fee code is given in field 018 (Copyright
Article-Fee Code).
$t - Copy number Copy number or a range of numbers for copies that have the same location and call
number when the holdings information does not contain an 863-865 Enumeration and
Chronology field that contains subfield $t (Copy number).
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| 852 |
0#$a [location identifier] $bMain$hPZ7.D684$iA1 1979$t1
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| 852 |
4#$a [location identifier] $bMain$jMic77-3276$t2-3
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If a break in the copy numbering sequence exists, each cluster of numbers is
recorded in a separate field 852. Separate 852 fields also are used for each
sublocation when parts of one copy of an item are housed in multiple
locations.
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| 852 |
##$3v. 1-6$a [location identifier] $bScience Library$t1
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| 852 |
##$3v. 7-11$a [location identifier] $bEngineering Library$t1
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Used for copy number, not the number of copies held. The number of copies
held is contained in the MARC 21 holdings format field 008/17-19 (Number of copies
reported).
$u - Uniform Resource Identifier Uniform Resource Identifier (URI), for example a URL or URN, which provides
electronic access data in a standard syntax.
The URI links to the repository that holds the item (regardless of whether the
item is analog or digital). This information may also be recorded as an
organization code or text in subfield $a (Location) and (if applicable)
subfield $b (Sublocation).
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| 852 |
##$aLibrary of Congress$bPrints and Photographs Division$eWashington, D.C. 20540 USA$ndcu$uhttp://hdl.loc.gov/loc.pnp/pp.print
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$x - Nonpublic note Note relating to the location of the item identified in the field. The note is not
written in a form that is adequate for public display. A note for public display
is contained in subfield $z (Public note).
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| 852 |
##$aMH$cCurrent issues in R.R.$x1-54 on order in Microfiche
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| 852 |
81$a [location identifier] $hM$iS:55$p1100064014$xaccession no.: 90/84370
[Both a bar code and an accession number are recorded.] |
$z - Public note Note relating to the location of the item identified in the field. The note is
written in a form that is adequate for public display. A note not for public
display is contained in subfield $x (Nonpublic note).
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| 852 |
01$aDLC$bSer Div$hA123$i.B456$zSigned by author
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$2 - Source of classification or shelving scheme
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| 852 |
70$aPBm$hPY F532.17/4$2padocs
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$3 - Materials specified Part of the bibliographic item to which the field applies.
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| 852 |
#0$3Correspondence$a [location identifier] $bManuscript Division
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INPUT CONVENTIONS
Order of Subfields - When used, subfield $f (Coded location qualifier) or $g (Non-coded
location qualifier) immediately follows the subfield $a (Location),
$b (Sublocation or collection), or $c (Shelving location) being
qualified. Subfield $3 (Materials specified), when used, is always the first
subfield in the field.
Embedded Holdings Information - When holdings information is embedded in a MARC bibliographic record, multiple 852
fields may be used only when the information does not include other holdings information
fields that must be linked to a specific 852 field for intelligibility. When field
linking is required, one 852 field and the other fields associated with it may be
embedded in the bibliographic record. Separate holdings records must be made for each of
the other 852 fields and its associated fields.
Capitalization - Qualifier type and Unit type codes in subfield $f are input in lowercase.
CONTENT DESIGNATOR HISTORY
$d - Former shelving location [NEW, 2007]
$k - Call number prefix/suffix [REDEFINED, 1990]
$m - Call number suffix [NEW, 1990]
$u - Uniform Resource Identifier [NEW, 2006]
$x - Nonpublic note [NEW, 1987]
$z - Note [REDEFINED, 1987]
Prior to 1987, $z contained both public and nonpublic notes.
$2 - Source of classification or shelving scheme [NEW, 1993]