Missing Standard
Required if Element # 17 = Yes
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Out of Range Standard
Accepts 0.1 - 99.9
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Internal Consistency Standard
If Element #17 = No, then this element should not be completed.
If Element #17 = Yes, then the value for Element #18 must be less than
100% and greater than 0%.This is one of the most important data elements
on the ACF-800 report because CCB will apply this pooling factor to both
ACF-800 and ACF-801 data (including the family count in the ACF-801 summary
record) unless advised that this is not applicable to the ACF-801 data.
Appendix A is a spreadsheet with instructions that may be helpful in calculating
this pooling factor based on financial data applicable to CCDF expenditures.
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Guidance: If your state or territory pools non-CCDF funds with CCDF
funds, and you are not able to identify which family receives only
CCDF funds, you need to report the percentage of your program funds that are CCDF
funds in this section. CCB will use this percentage to automatically calculate
the portion of each data element that is provided by CCDF funding, and will report
the resulting numbers to Congress. This calculation also applies to case-level
data provided on the ACF-801 (when aggregated).
Methodology for calculating the percent of CCDF funds in the pool:
- Determine whether the state pays for subsidized care for CCDF-eligible children
with both CCDF and non-CCDF funds during the federal fiscal year. This should
be based on the annual funds for the federal fiscal year.
- The Child Care Bureau prefers that states report only on those families and
children served with CCDF funds; however, if a state is unable to do so, they
may report on all families and children served and the applicable CCDF
funding percentage. Calculate the pooling percentage as follows:
The pool is composed of two parts:
1. CCDF funds (includes total amount available, including quality and administrative
funds):
- Discretionary Funds (including set-asides for Child Care Resource
and Referral and school-age care)
- Mandatory
- Matching funds - Federal
- Matching funds - state (including funds for pre-kindergarten programs
operated by state and local educational agencies)
- Maintenance of Effort Funds (including funds for pre-kindergarten
programs operated by state and local educational agencies)
- Transfer from TANF into Discretionary Fund
- Child Care Development Block Grant Funds from previous years
2. Non-CCDF Funds used to provide subsidized child care for CCDF eligible families.
Examples:
- Title XX funds
- Title IV-E funds for children in foster care
- Job Training Partnership Act (JTPA) funds
- Non-compulsory education programs
- Housing and Urban Development (HUD) Child Care
- Any state-only funds spent above the amount needed to satisfy MOE and the state's
full share of the match
To calculate the pooling percentage: Report the final pooled figures for the federal
fiscal year annually on the ACF-800 as a footnote. The predicted funding
percentage for the current Federal fiscal year is also reported in the sampling
plan or letter of intent for full population submissions of the case-level
data (ACF-801). If there is a major or unexpected change in the ratio, States
may submit a revision to the ratio any time the monthly sample/full population
file is submitted. Note: There may be other accounting-related requirements
for States that pool funds. This guidance is for program reporting purposes
only, and does not address other financial requirements related to establishing
or managing pooled funds. |