Guidelines for formulating LC Subject Heading proposals
These instructions are to be used when filling in the Subject
Authority Proposal Form found on the SACO homepage. Sample proposals
for geographic and biological
organisms are available on the SACO home
page.
008/06: Geographic subdivision:
- _____ May Subd Geog
- _____ Not Subd Geog
- _____ No Decision
Most headings should be authorized to be divided geographically unless
they are inherently geographic in nature and MARC-tagged as a 151 or
they represent abstract concepts with no geographic orientation. If the
new heading should be divided geographically, place an X on the May
Subd Geog line. If unable to determine the appropriate choice,
leave this field blank. For further guidance please refer to LC Subject
Cataloging Manual (SCM) instruction sheets H 194 and H
364.
040: Requestor's MARC 21 identification code:________________
Please enter the institution's MARC 21 identification code (formerly
NUC symbol/USMARC code).
053: Library of Congress Classification Number
Many headings do not require a 053. For guidance on when to add the 053
field and whether the number needs
a qualifier, please refer to SCM H 365.
HEADING 1XX: ____________________________________________________________
Indicate the proposed heading in this area. A subject heading proposed for
inclusion in LCSH must be supported by adequate, appropriate authority research
demonstrating a clear preference for the proposed form. Cite reference sources
in which supporting information was found in the 670s. When
in doubt, contact the Cooperative Cataloging Team.
4XX: Cross-References (or Used For references (UF))
For guidance on how references should be constructed, please refer to SCM H
195 and SCM H 373. Cite sources in 670 fields for
each additional UF reference not already justified.
5XX: Broader Term (BT) & Related Term (RT) References
For guidance on how to determine an appropriate BT, refer to SCM H
370.
For guidance on how to determine if headings qualify to be related term references,
please refer to SCM H 370.
670: Source Citations
Provide the title of the item being cataloged (work cat) which prompted the
need for the subject heading as the first 670. Should the heading itself not
be found in the title, indicate where in the item the term, concept, name,
etc. was found and if possible a sentence or two from the item describing or
explaining the heading in question. Cf. SCM H 200, H 202, and H
203.
"It is seldom acceptable to cite only the work cataloged as authority for a new
concept, except in the case of certain named entities such as obscure archaeological
sites, brand name products, computer languages, etc. Although the concept may
have been found only in the work being cataloged, other sources appropriate to
the subject area in question should be cited to demonstrate that the concept
was properly investigated."
--SCM H 202
675: Sources not found
Cite the titles of sources that were consulted but in which no information
about the heading or its references was found.
680: Scope Notes
Include in this area the text of a note to define or limit the use of a particular
heading.
For guidance on drafting a scope note, please refer to SCM H 400.
781: Geographic subdivision
If the 1XX is a 151, supply a 781 field according to SCM H 836.
Note that when the 781 field is not appropriate for a heading coded 151
(e.g., when the heading is a celestial body or a geographic entity in a city; cf.
SCM H 836) supply a 667 field with this note:
This heading is not valid for use as a geographic subdivision.
952: Bib records to change
Optional field. Coop Team will complete
952: LC pattern or SCM
Supply the number of the SCM instruction sheet on which the 1XX was based
(e.g., if 1XX is for a fictitious character cite: SCM H1610) When using patterns
supply only those called for by SCM H 202
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