SUBPART 239.73--ACQUISITION OF AUTOMATIC
DATA PROCESSING EQUIPMENT BY DOD CONTRACTORS
239.7300 Scope of subpart.
239.7301 Applicability.
239.7302 Approvals and
screening.
239.7303 Contractor
documentation.
239.7300 Scope of subpart.
This subpart prescribes
approval requirements for automatic data processing equipment (ADPE) purchased
by contractors for use in performing DoD contracts.
239.7301 Applicability.
(a) This subpart
applies when the contractor purchases ADPE and title will pass to the
Government.
(b) This subpart does
not apply to ADPE acquired as a component of an end item.
239.7302 Approvals and
screening.
(a) The requirements of
this section highlight the redistribution requirements of the Defense
Automation Resources Management Manual, and are in addition to those at FAR
45.302.
(b) If the contractor
proposes acquiring ADPE subject to 239.7301, and the unit acquisition cost is
$50,000 or more—
(1) The contracting officer shall require the
contractor to submit, through the administrative contracting officer, the
documentation in 239.7303.
(2) The administrative contracting officer—
(i) Submits a request for screening the
requirement against the pool of Government-owned ADPE to determine if available
excess equipment could satisfy the contractor's needs. The request should include the contractor's
supporting documentation. The request
is sent to—
Defense Information Systems Agency Chief Information Officer Defense Automation Resources Management
Program Division ATTN: D03D 701 South Courthouse Road Arlington, VA 22204-2199; or |
(ii) Uses the Automation Resources Management System (ARMS) to screen on-line. System access may be requested from the Defense Information Systems Agency, Chief Information Officer, Defense Automation Resources Management Program (DARMP) Division. Customers may apply for an ARMS Account Number by calling the DARMP Help Desk at (703)696-1904; DSN 426-1904, FAX (703)696-1908; E-mail DARMP@NCR.DISA.MIL.
(iii) Documents the result of the System query.
(iv) Upon receipt of and based on screening
results from DARMP, advises the contractor that excess ADPE—
(A)
Is available pursuant to the Defense Automation Resources Management
Manual; or
(B)
Is not available and the contractor may proceed with acquisition of the
equipment.
(3) The contracting officer—
(i) Reviews the contractor's documentation;
(ii)
Decides whether to authorize the acquisition; and
(iii)
Advises—
(A)
The contractor if authorization is not granted; and
(B)
The administrative contracting officer if authorization is granted.
239.7303 Contractor
documentation.
Contracting officers may
tailor the documentation requirements in paragraphs (a) through (d) of this
section.
(a) List of existing ADPE and an analysis of its
use.
(1) List of each component identified by
manufacturer, type, model number, location, date of installation, and how
acquired (lease, purchase, Government-furnished). Identify those acquired specifically to perform a Government
contract.
(2) Reliability and usage data on each component
for the past 12 months.
(3) Identification of users supported by each
component, including how much time each user requires the component and the
related contract or task involved.
(b) List of new ADPE needed and reasons why it
is needed.
(1) Estimates of the new equipment's useful
life.
(2) List of tasks the new equipment is needed
for and why, including estimated monthly usage for each major task or project.
(3) Anticipated software and telecommunications
requirements.
(c) Selection of computer equipment.
(1) If the acquisition is competitive—
(i) List sources solicited and proposals
received;
(ii) Show how the evaluation was performed;
(iii)
Provide an explanation if the selected offer is not the lowest evaluated
offer.
(2) If the acquisition is not competitive, state
why.
(d) Cost.
State the ADPE cost.