Highlights for March 11 - 15, 2002Activities Underway Office of Safeguards and Security Evaluations (OA-10) Documents requested from AL and Pantex were received in support of various planning activities in advance of the scheduled safeguards and security inspection of the Pantex Plant. Awaiting receipt of the factual accuracy comments and preliminary CAP from LLNL. Work has begun on a policy issue memo to SO concerning an issue related to the foreign visits and assignments program that was identified during the comprehensive inspection at LLNL. Personnel Security Special Review data collection activities have been completed at Headquarters. Interviews are scheduled at the FBI and the State Department on March 19. Data collection activities for the Savannah River Site are confirmed for April. OA has incorporated SAPOC comments on the draft SAP Oversight Implementation Guide and has provided the revised guide to management for review and approval. A draft presentation for an upcoming meeting of the ISSM working group is being developed. A revised guide to assist facility officers in updating information in the CAP Status Book was developed and provided to management for review. Testing of key words developed for input into the safeguards and security policy issues tracking and analysis database is underway. Database to be operational by September. Review of draft UCNI guide is ongoing and will be completed by March 22. Office of Cyber Security Evaluations (OA-20) OA-20 is preparing for an inspection of the Office of Amarillo Site Operations and Pantex Plant, including a planning meeting scheduled at the Pantex Plant in March. OA-20 continues a cyber security assessment of a fuel distribution system, as part of a Departmental initiative to cooperate with industry to strengthen the security posture of national energy critical infrastructure. OA-20 participated in the Policy Working Group sponsored by the Office of the Chief Information Officer. The Group reviewed and commented on proposed Departmental cyber security policy. The meeting was held at the Lawrence Livermore National Laboratory from March 12 – 13, 2002. Office of Emergency Management Oversight (OA-30) OA-30 and OA-50 continue planning efforts for the combined LANL inspection. OA-30 was at ORNL to observe the annual emergency response exercise conducted on March 13. Next week, OA-30 will return to ORNL to observe line management emergency management self-assessment activities. Final technical editing of the report for the OA-30 Review of Headquarters Facility Emergency Response Plans has been completed, and is in final review. It is scheduled for publication the week of March 18. OA-30 and OA-50 continue to plan for the combined Argonne National Laboratory-East inspection to be conducted in May 2002. The OA team leader will attend a meeting with local stakeholders on April 10 to explain the OA role of independent oversight. Planning for emergency management performance tests will be conducted the week of April 15. Office of Environment, Safety and Health Evaluations (OA-50) Staff within OA-50 has performed an analysis of the results of independent assessments of DOE environmental protection programs that have been conducted over the last several years. A draft analysis report has been developed to communicate common strengths and weaknesses in the implementation of environmental monitoring, surveillance and control programs at DOE sites. Several policy issues affecting DOE environmental performance have also been identified. The draft report was reviewed by the Office of Environmental Policy and Assistance (EH-41) and discussed during a meeting on March 7, 2002. The draft report is being revised. Discussion continues between the Director of OA-50 and various site managers on the Augmentation Program. Efforts are continuing to revise the ES&H Appraisal Process Guide to make it compatible with OA ES&H mission and directives including DOE O 470.2A and OA management directions. A draft report has been compiled and is being reviewed by OA-50 management. OA-50 staff is continuing coordination activities with EH on ISM policies, guides, FRAM, QA Order, ORR Order, and AI Order. OA-50 is reviewing comments provided by the LPSOs on the modification to DOE Order 470.2A to reflect the transfer of ES&H oversight from EH to OA. The comment period, using the RevCom process, for submission of consolidated comments on the draft order 470.2B was closed on March 3. The DNFSB staff is developing comments that are expected next week. Key team members of the Hanford Inspection of ES&H Management completed validation and close out on February 21. The draft report has been revised and is in final publication. Briefings on the Hanford results have been scheduled for EM and EH senior managers. The corrective action plan for the Focused Review of the Kansas City Plant was received on March 1, 2002. OA-50 is reviewing the corrective actions for the ES&H findings. The LANL inspection is a combined inspection with OA-30. OA-50 staff continues to coordinate with OLASO and LANL on safety and emergency management evaluation planning activities. The onsite data collection will be conducted March 18-29, 2002. The OA-50 criticality expert continues to support/participate in the Criticality Safety Support (CSSG). Activities include guidance on critical experiments and interpretation of results. The Argonne National Laboratory inspection is a combined review with OA-30 with the OA-30 Director leading the review. The OA 50 staff is developing the ES&H portion of the ANL-E Evaluation Plan. The OA-50 Deputy Director and a support staff member will present a paper "Lessons Learned about Lessons Learned" at Work Shop in Las Vegas on March 15, 2002. Activities Completed Office of Safeguards and Security Evaluations (OA-10) OA observed performance tests at the Savannah River Site and the Rocky Flats Environmental Technology Site. Completed review of Draft DOE O 473.1 and DOE M 473.1-1 (RevCom action) and provided to management for review. Provided an NRC requested presentation on the DOE Independent Oversight Process. This presentation focused on safeguards and security aspects of the process. OA-10 met with representatives from the OIG to assist them in the conduct of a complex-wide audit of badge retrieval and security termination for sub-contractor employees. Completed a reconciliation of personnel security information maintained in the Central Personnel Clearance Information database. Office of Environment, Safety and Health Evaluations (OA-50) A staff member participated in meetings and tours at the National Security Agency (NSA) to help NSA prepare for their upcoming medical accreditation survey scheduled for spring 2002. This included spending the afternoon of March 13, 2002 with the chief of the medical clinic and her staff discussing the Accreditation Association for Ambulatory Health Care (AAAHC) criteria and the documentation needed to satisfy the AAAHC survey process. A tour of the medical facility resulted in several suggestions concerning areas the surveyors would likely have questions. The meeting was very positive and the NSA staff was very complimentary of the information provided.
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