SUMMARY:  This proposed notice announces the availability of funds and award procedures for FY 2008 Targeted Assistance Program (TAP) grants to States for services to refugees under the Refugee Resettlement Program (RRP).  These grants are for service provision in localities with large refugee populations, high refugee concentrations, and where specific needs exist for supplementation of currently available resources. 

Qualification of counties for eligibility for TAP grants is determined once every three years, as stated in the FY 1999 Notice of Proposed Availability of Targeted Assistance Allocations to States, which was published in the Federal Register on March 10, 1999, (64 Fed Reg. 11927).  The Fiscal Years (FY) 2005 - FY 2007 three-year project cycle has expired.  FY 2008 is the year for the re-qualification of counties for the TAP three-year project cycle, FY 2008, FY 2009, and FY 2010. This notice proposes that the qualification of counties be based on the arrivals of refugees (see Eligible Populations) during the five-year period from FY 2003 - FY 2007 (October 1, 2002 - September 30, 2007) and on the concentration of the arrivals population as a percentage of the general county population.  Counties that could potentially qualify for TAP FY 2008 funds on the basis of the most current five-year population are listed in this proposed notice in Table 1, Table 2, Table 4, and Table 6.

Eligible Populations

Eligibility for refugee social services includes refugees, asylees, Cuban and Haitian entrants, certain Amerasians from Viet Nam who are admitted to the U.S. as immigrants, certain Amerasians from Viet Nam who are U.S. citizens, and victims of a severe form of trafficking who receive certification or eligibility letters from ORR and certain other specified family members.  See 45 C.F.R. 400.43 and ORR State Letter #00-17 on eligibility for ORR programs.  Also see ORR State Letter #00-13 on the Trafficking Victims Protection Act, dated May 3, 2001, as modified by ORR State Letter # 02-01, January 4, 2002, and ORR State Letter # 04-12, June 18, 2004, and ORR State Letters #08-04 and #08-06 on Iraqi and Afghan Special Immigrant eligibility.  ORR State Letters may be found at http://www.acf.hhs.gov/programs/orr/policy/orr_policy.htm.  ORR regulations under the Code of Federal Regulations (C.F.R.) may be found at http://www.acf.hhs.gov/programs/orr/policy/orr_regulations.htm.

The term “refugee,” used in this notice for convenience, is intended to encompass such additional persons who are eligible to participate in refugee program services.

SUPPLEMENTARY INFORMATION:

Under this qualification proposal, a total of 57 counties (Table 1) would qualify for targeted assistance grants.  Of these, 11 new counties (Table 2) would qualify for targeted assistance grants, and one (1) county (Table 3), which previously received targeted assistance grants, would no longer qualify for targeted assistance program funding.

I.          Purpose and Scope

This notice announces the proposed availability of FY 2008 funds for targeted assistance grants for services to refugees (see Eligible Populations) in counties where, because of factors such as unusually large refugee populations and high refugee concentrations, there exists, and can be demonstrated, a specific need for supplementation of resources for services to this population.

The Office of Refugee Resettlement (ORR) has available $48,590,000 in FY 2008 funds for TAP as part of the FY 2008 appropriation under the Consolidated Appropriations Act of 2008 (Pub. L. 110-161).  

The Director of the Office of Refugee Resettlement (ORR) proposes to use the $48,590,000 in targeted assistance funds as follows:

• $43,731,000 will be allocated to States under the five-year population formula, as set forth in this proposed notice.
• $4,859,000 (10 percent of the total) will be used to award discretionary grants to States under continuation grant awards.

The purpose of targeted assistance grants is to provide, through a process of local planning and implementation, direct services intended to result in the economic self‑sufficiency and reduced welfare dependency of refugees through job placements.

TAP reflects the requirements of section 412(c)(2)(B) of the Immigration and Nationality Act (INA), which provides that targeted assistance grants shall be made available "(i) primarily for the purpose of facilitating refugee employment and achievement of self-sufficiency, (ii) in a manner that does not supplant other refugee program funds and that assures that not less than 95 percent of the amount of the grant award be made available to the county or other local entity."

II.        Authorization

Targeted assistance projects are funded under the authority of section 412(c)(2) of the Immigration and Nationality Act (INA), 8 U.S.C. § 1522(c)(2).  (The INA may be found at http://www.acf.hhs.gov/programs/orr/policy/legislative.htm.)

III.       Client and Service Priorities

Targeted assistance funding must be used to assist refugee families to achieve economic independence.  To this end, States and counties are required to ensure that a coherent family self-sufficiency plan (FSSP) or individual employability plan (IEP) is developed for each eligible family/individual that addresses the family's needs from time of arrival until attainment of economic independence.  (See 45 C.F.R. 400.79 and 400.156(g) at http://www.acf.hhs.gov/programs/orr/policy/orr_regulations.htm.)  Each family self-sufficiency plan or individual employability plan should address a family's/individual’s needs for both employment-related services and other needed social services.  The plan must include:  (1) a determination of the income level a family/individual would have to earn to exceed its cash grant and move into self-support without suffering a monetary penalty; (2) a strategy and timetable for obtaining that level of family income through the placement in employment of sufficient numbers of employable family members at sufficient wage levels; (3) individual employability plans for every employable member of the family; and (4) a plan to address the family's social services needs that may be barriers to self-sufficiency.   In local jurisdictions that have targeted assistance and refugee social services programs, one family self-sufficiency plan may be developed for a family that incorporates both targeted assistance and refugee social services.     

Services funded through TAP are required to focus primarily on those refugees who, either because of their protracted use of public assistance or because of difficulty in securing employment, continue to need services beyond the initial years of resettlement.  States may not provide services funded under this notice, except for referral and interpreter services, to refugees who have been in the United States for more than 60 months (five years).

In accordance with 45 C.F.R. 400.314, States are required to provide targeted assistance services to refugees in the following order of priority, except in certain individual extreme circumstances: (a) refugees who are cash assistance recipients, particularly long-term recipients; (b) unemployed refugees who are not receiving cash assistance; and (c) employed refugees in need of services to retain employment or to attain economic independence.

In addition to the statutory requirement that TAP funds be used "primarily for the purpose of facilitating refugee employment" (section 412(c)(2)(B)(i) of the INA), funds awarded under this program are intended to help fulfill the Congressional intent that "employable refugees should be placed on jobs as soon as possible after their arrival in the United States" (section 412(a)(1)(B)(i) of the INA).  Therefore, in accordance with 45 C.F.R. 400.313, targeted assistance funds must be used primarily for employability services designed to enable refugees to obtain jobs with less than one year's participation in TAP in order to achieve economic self-sufficiency as soon as possible.  Targeted assistance services may continue to be provided after a refugee has entered a job to help the refugee retain employment or move to a better job.  Targeted assistance funds may not be used for long-term training programs such as vocational training that last for more than a year or educational programs that are not intended to lead to employment within a year. 

In accordance with 45 C.F.R. 400.317, if targeted assistance funds are used for the provision of English language training, such training must be provided in a concurrent, rather than sequential, time period with employment or with other employment-related activities.

A portion of a local area's allocation may be used for services that are not directed toward the achievement of a specific employment objective in less than one year but that are essential to the adjustment of refugees in the community, provided such needs are clearly demonstrated and such use is approved by the State.  (See 45 C.F.R. 400.316 at http://www.acf.hhs.gov/programs/orr/policy/orr_regulations.htm.)

Reflecting section 412(a)(1)(A)(iv) of the INA, States must "ensure that women have the same opportunities as men to participate in training and instruction."  Additionally, in accordance with 45 C.F.R. 400.317, services must be provided to the maximum extent feasible in a manner that includes the use of bilingual/bicultural women on service agency staff to ensure adequate service access by refugee women.  ORR also strongly encourages the inclusion of refugee women in management and board positions in agencies that serve refugees.  In order to facilitate refugee self-support, ORR also expects States to implement strategies that address simultaneously the employment potential of both male and female wage earners in a family unit.  States and counties are expected to make every effort to obtain day care services, preferably subsidized day care, for children in order to allow women with children the opportunity to participate in employment services or to accept or retain employment.  To accomplish this, day care may be treated as an employment-related service under TAP.  Refugees who are participating in targeted assistance-funded or social services-funded employment services or who have accepted employment are eligible for day care services for children.  States and counties are expected to use day care funding from other publicly administered programs such as day care services funded under the Temporary Assistance for Needy Families (TANF) or under the Child Care and Development Block Grant, as a primary resource.  States and counties are encouraged to work with service providers to ensure mainstream access for refugees to other publicly funded resources for day care.  For an employed refugee, targeted assistance-funded day care should be limited to situations in which no other publicly funded day care is available.  In these cases, day care services funded by a targeted assistance grant should be limited to one year after the refugee becomes employed.

In accordance with 45 C.F.R. 400.317, targeted assistance services must be provided in a manner that is culturally and linguistically compatible with a refugee's language and cultural background, to the maximum extent feasible.  In light of the increasingly diverse population of refugees who are resettling in this country, refugee service agencies will need to develop practical ways of providing culturally and linguistically appropriate services to a changing ethnic population.  Services funded under this notice must be refugee specific, designed specifically to meet refugee needs, and be in keeping with the rules and objectives of the refugee program.  Short-term vocational or job-skills training, on-the-job training (OJT), or English language training (ELT), however, need not be refugee specific.

ORR strongly encourages States and counties, when contracting for targeted assistance services, including employment services, to give consideration to the special strengths of mutual assistance associations (MAAs), whenever contract bidders are otherwise equally qualified, provided that the MAA has the capability to deliver services in a manner that is culturally and linguistically compatible with the background of the target population to be served.  ORR also strongly encourages MAAs to ensure that their management and board composition reflect the major target populations to be served. 

ORR defines MAAs as organizations with the following qualifications:  (a) the organization is legally incorporated as a nonprofit organization; and (b) not less than 51 percent of the composition of the Board of Directors or governing board of the MAA is comprised of refugees or former refugees, including both refugee men and women.

Finally, in order to provide culturally and linguistically compatible services in as cost-efficient a manner as possible in a time of limited resources, ORR strongly encourages States and counties to promote and give special consideration to the provision of services through coalitions of refugee service organizations, such as coalitions of MAAs, voluntary resettlement agencies, or a variety of service providers.  ORR believes it is essential for refugee-serving organizations to form close partnerships in the provision of services to refugees in order to be able to respond adequately to a changing refugee environment.  States and counties are encouraged to consider entities that are public or private non-profit, faith-based, or refugee or community-based organizations as eligible for TAP funds.  Additionally, coalition-building and consolidation of providers is particularly important in communities with multiple service providers in order to ensure better coordination of services and maximum effectiveness in the use of funding for services by minimizing the funds used for multiple administrative overhead costs.

The award of funds to States under this proposed notice will be contingent upon the completeness of a State's application, as described in Section IX of this notice.

IV.       {Reserved for Discussion of Comments in the Final Notice}

Address written comments to:  Henley Portner, Office of Refugee Resettlement, Administration for Children and Families, 370 L'Enfant Promenade, S.W., Eighth Floor West, Washington, DC  20447, or by fax to Henley Portner at (202) 401-0981, or emailed to Henley.Portner@acf.hhs.gov.  ORR will not be able to accommodate any comments received more than 30 calendar days after the date of issuance as stated in the Overview section of this notice.

V.        Eligible Grantees

Eligible grantees are:  (1) agencies of State governments (and non-State replacement designee agencies) that are responsible for the refugee program under 45 C.F.R. 400.5 in States containing counties that qualify for FY 2008 targeted assistance awards; and (2) non-State agencies funded under the Wilson-Fish program (See INA § 412(c)(7) that administer, in lieu of a State, a statewide refugee assistance program containing counties which qualify for FY 2008 targeted assistance formula funds at http://www.acf.hhs.gov/programs/orr/policy/legislative.htm.)

ORR proposes to determine the eligibility of counties for inclusion in the FY 2008 targeted assistance program on the basis of the method described in Section VI of this notice.

The State/Wilson-Fish agency will submit a single application to ORR on behalf of all county governments of the qualified counties in that State.  Subsequent to the approval of the State/Wilson-Fish agency’s application by ORR, local targeted assistance plans will be developed by the county government or other designated entity and submitted to the State/Wilson-Fish agency.

The use of targeted assistance funds for services to Cuban and Haitian entrants is limited to States that have an approved State plan under the Cuban/Haitian Entrant Program (CHEP). 
A State with more than one qualified county is permitted, but not required, to determine the allocation amount for each qualified county within the State.  However, if a State chooses to determine county allocations differently from those set forth in the final notice, in accordance with 45 C.F.R. 400.319, the FY 2008 allocations proposed by the State must be based on the State's population of refugees who arrived in the United States during the most recent five-year period.  A State may use welfare data as an additional factor in the allocation of its targeted assistance funds if it so chooses; however, a State may not assign a greater weight to welfare data than it has assigned to population data in its allocation formula.  In addition, if a State chooses to allocate its FY 2008 targeted assistance funds in a manner different from the formula set forth in the final notice, the FY 2008 allocations and methodology proposed by the State must be included in the State's application for ORR review and approval.

Applications submitted in response to the final notice are not subject to review by State and area wide clearinghouses under Executive Order No.12372, "Intergovernmental Review of Federal Programs."

VI.       Qualification and Allocation

For FY 2008, ORR proposes to continue to use the formula that bases allocation of targeted assistance funds on the most current five-year (FY 2003  -  FY 2007) refugee arrivals data (See Eligible Populations). Targeted assistance services are limited to the arrival population residing in qualified counties who have been in the United States for five years or less.  As stated in the FY 1999 notice of proposed availability of targeted assistance allocations to States, which was published in the Federal Register on March 10, 1999 [64 Fed. Reg. 11927-11934 (1999)], ORR proposes to determine the qualification of counties for targeted assistance once every three years.  The FY 2005 - FY 2007 three-year project cycle has expired.  ORR is currently re-qualifying counties for the FY 2008 - FY 2010 three-year project cycle.  This proposed notice of allocations consists of the 57 qualified counties for the FY 2008 - FY 2010 three-year project cycle for TAP funds.  Counties that could potentially qualify for TAP FY 2008 funds on the basis of the most current five-year (FY 2003 - FY 2007) population are listed in Tables 1, 2, 4, and 6 in this notice.

A.  Qualifying Counties

In order to qualify for FY 2008 targeted assistance funds, a county (or group of adjacent counties with the same Standard Metropolitan Statistical Area, or SMSA) or independent city would be required to rank above a selected cut-off point of jurisdictions for which data were reviewed, based on two criteria:  (a) the number of refugee arrivals placed in the county during the most recent five-year period (FY 2003 - FY 2007); and (b) the five-year refugee arrival population as a percent of the county’s overall population.

With regards to the first qualification criteria, each county would be ranked on the basis of its five-year refugee arrival population and its concentration of refugees, with a relative weighting of two to one respectively, because ORR believes that large numbers of refugees (see Eligible Populations) arriving in a county create a significant impact, regardless of the ratio of refugees to the county general population.

ORR has decided to limit the number of qualified counties based on ranking order to the top 57 counties (Table 1) in order to target a sufficient level of funding to the most impacted counties.  Each county would be ranked in terms of the sum of a county's rank on refugee arrivals and its rank on concentration.  A county would have to rank within the top 57 counties to qualify for targeted assistance funds.

ORR screened data on all counties that have received awards for targeted assistance since FY 1983, and on all other counties that could potentially qualify for TAP funds based on refugee, entrant, and asylee arrivals to the county in the most recent five-year period, for a total of 817 potentially qualifying counties.  Analysis of these data indicates the top 57 counties based on a sum of the ranks that would qualify for targeted assistance funds, Table 1; (b) 11 new counties would qualify for FY 2008 targeted assistance funds, Table 2; and (c) one county that has previously received targeted assistance would no longer qualify, Table 3.  The 57 counties listed in this proposed notice as potentially qualified to apply for FY 2008 TAP funding would remain qualified for TAP funding through FY 2010.  ORR does not plan to consider the eligibility of additional counties for TAP funding until FY 2011, when ORR will again review data on all counties that could potentially qualify for TAP funds based on the criteria contained in this proposed notice.  It is believed that a more frequent re-determination of county qualification for targeted assistance would not provide qualifying counties a sufficient period of time within a stable funding climate to address adequately the refugeeimpact in their counties, while a less frequent re-determination of county qualification would pose the risk of not considering new population impacts in a timely manner.

B.        Allocation Formulas    

Of the funds available for FY 2008 for targeted assistance, $43,731,000 would be allocated by formula to States for qualified counties based on the initial resettlement in these counties during the five-year period from FY 2003 - FY 2007 (October 1, 2002 - September 30, 2007) of refugees, Amerasians, asylees, and entrants including Havana parolees. Although victims of a severe form of trafficking are eligible for TAP benefits, ORR’s database does not currently have county-level information on them, so they are not considered in the TAP allocations formula; and, though Iraqi and Afghan Special Immigrants are eligible for TAP benefits for a statutorily limited period of time, they are not considered in the TAP allocations formula because the legislation conferring eligibility to Iraqis and Afghans who have been issued Special Immigrant Visas (Iraqi and Afghan SIVs) was enacted in FY 2008; and they were not therefore eligible for services during the qualification period of FY 2003 - FY 2007.  These data are available in the ORR Refugee Arrivals Data System (RADS).  For FY 2003 - FY 2007, the number of Havana parolees was derived from actual data.

Consistent with States’ request, in FY 2007, ORR implemented a new voluntary process for data submission by States on the number of asylees and entrants receiving benefits and services prior to issuance of the proposed allocations notice, in an effort to minimize adjustments of final allocations.  Prior to the publication of this proposed notice, the request for voluntary data submission for FY 2008 TAP allocations was sent to States via email on January 14, 2008, with a due date of February 29, 2008 (State Letter #08-03).  In a follow-up email on February 8, 2008, States were requested to follow the standardized EXCEL format provided by ORR to submit the data on asylees or entrants served during the five-year period from FY 2003 - 2007 (October 1, 2002 - September 30, 2007).  Data for each population group were to be submitted separately on an EXCEL spreadsheet, via a secure (password-protected) data submission website developed by ORR.   The requested data files were due to ORR on February 29, 2008, via the data submission website.  A second data submission opportunity for TAP funds was provided to all States in order to accommodate States that did not meet the February 29, 2008, deadline, with a deadline of March 14, 2008, and instructions that additional data submission opportunities following this notice of proposed allocations will not be provided for FY 2008. 

Data submitted via the website were verified by ORR against the ORR Refugee Arrivals Data System (RADS); and States were credited for verified arrivals in the allocation of funds (through the formula described in this proposed notice).  Data from the ORR-11 Secondary Migration reporting form, which were also uploaded to the data submission website, were not considered in the TAP allocation formula, as these data allow ORR to track secondary migration at the State-level only and not at the county-level. 

For the FY 2008 TAP allocation, many States responded to ORR's voluntary process for data submission on their number of asylees, entrants, or trafficking victims. Documentation files submitted by States included fields for State, county, name of refugee (see Eligible Populations), alien number, individual immigration status, date of birth, and date of arrival in the United States (as well as certain other fields) for each of the eligible individuals claimed for TAP funding.  Twenty-eight States submitted 38,534 asylee records through the data submission website, of which 27,967 were verified against the RADS database.  This is a match rate of 73 percent, a substantial increase over the 47 percent match rate for asylee data in the FY 2005 final notice of TAP allocations (the last qualification round for the TAP).  ORR matched records against data received from the U.S. Citizenship and Immigration Services, the Executive Office of Immigration Review, Customs and Border Patrol, and the Port of Miami and further matched the data against an extract of the Department of Homeland Security’s Central Index database.  The primary reasons for the unmatched (unverified) submissions were that (1) the asylum claim was granted outside the five-year eligibility period, (2) the A-Number did not appear in the ORR database, (3) the name submitted did not match the A-Number and name in the ORR database, or (4) the alien’s status is ineligible for TAP benefits.

VII.     Allocations

Table 1 lists the 57 proposed qualifying counties, the State, the number of refugee arrivals (see Eligible Populations) in those counties during the five-year period from October 1, 2002 to September 30, 2007, the concentration percent to the county overall population, the sum of ranks, and each county’s rank, based on the qualification formula described above.

• Table 2 lists the eleven proposed new eligible counties that qualify under the targeted assistance criteria.
• Table 3 lists the one county that would no longer qualify for TAP funds based upon the qualification formula.
• Table 4 lists the proposed allocations by county for FY 2008.
• Table 5 lists the proposed allocations by State for FY 2008.
• Table 6 lists the targeted assistance areas.

VIII.    Application and Implementation Process

Under the FY 2008 targeted assistance program, States/Wilson-Fish agencies may apply for, and receive, grant awards on behalf of qualified counties in the State.  A single allocation will be made to each State/Wilson-Fish agency by ORR on the basis of an approved State/Wilson-Fish application.  The State/Wilson-Fish agency will, in turn, receive, review, and determine the acceptability of individual county targeted assistance plans.

Pursuant to 45 C.F.R. 400.210(b), FY 2008 targeted assistance funds must be obligated by the State agency no later than one year after the end of the Federal fiscal year in which the Department awarded the grant.  Funds must be liquidated within two years after the end of the Federal fiscal year in which the Department awarded the grant.  A State/Wilson-Fish agency’s final financial report on targeted assistance expenditures must be received no later than 90 days after the end of the two-year expenditure period.  If final reports are not received on time, the Department will de-obligate any unexpended funds, including any unliquidated obligations, on the basis of the State/Wilson-Fish agency’s last filed report.     

The requirements regarding the discretionary portion of TAP will be addressed under separate continuation grant awards.  Continuation applications for these funds are therefore not subject to provisions contained in this notice but to other requirements that will be conveyed separately.  

IX.       Application Requirements

The deadline for applications in response to this notice is August 1, 2008. In applying for targeted assistance funds, a State agency is required to provide the following:

1. Assurance that targeted assistance funds will be used in accordance with the requirements in 45 C.F.R. Part 400.
   
   
2. Assurance that targeted assistance funds will be used primarily for the provision of services that are designed to enable refugees to obtain jobs with less than one year's participation in TAP.  States must indicate what percentage of FY 2008 targeted assistance formula allocation funds that are used for services will be allocated for employment services. 
   
   
3. Assurance that targeted assistance funds will not be used to offset funding otherwise available to counties or local jurisdictions from the State agency in its administration of other programs, such as social services and cash and medical assistance.
   
   
4. The name of the local agency administering the funds and the name and telephone number of the responsible person, if administered locally.
   
   
5. The amount of funds to be awarded to the targeted county or counties.  In instances where a State receives targeted assistance funding for impacted counties contained in a standard metropolitan statistical area (SMSA) that includes a county or counties located in a neighboring State, the State receiving those funds must provide a description of coordination and planning activities undertaken with the State Refugee Coordinator of the neighboring State in which the impacted county or counties are located.  These planning and coordination activities should result in a proposed allocation plan for the equitable distribution of targeted assistance funds by county based on the distribution of the eligible population by county within the SMSA.  The proposed allocation plan must be included in the State's application to ORR.
   
   
6. Assurance that county targeted assistance plans will include:
   
   1. A description of the local planning process for determining targeted assistance priorities and services, taking into consideration all other ORR-funded services available to the refugee population, including formula social services.
      
      
   2. Identification of refugee/entrant populations to be served by targeted assistance projects, including approximate numbers of clients to be served and a description of characteristics and needs of targeted populations (as per 45 C.F.R. 400.314).
      
      
   3. Description of specific strategies and services to meet the needs of targeted populations.
      
      
   4. The relationship of targeted assistance services to other services available to refugees in the county including services funded by ORR formula social services grants.
      
      
   5. Analysis of available employment opportunities in the local community. Examples of acceptable analysis of employment opportunities might include surveys of employers or potential employers of refugee clients, surveys of presently effective employment service providers, and reviews of studies on employment opportunities/forecasts that would be appropriate to the refugee populations.
      
      
   6. Description of the monitoring and oversight responsibilities to be carried out by the county or qualifying local jurisdiction.
7. Assurance that the local administrative budget will not exceed 15 percent of the local allocation.  Targeted assistance grants are cost-based awards.  Neither a State nor a county is entitled to a certain amount for administrative costs.  Rather, administrative cost requests should be based on projections of actual needs.  All TAP counties will be allowed to spend up to 15 percent of their allocation on TAP administrative costs, as need requires.  However, States and counties are strongly encouraged to limit administrative costs to the extent possible to maximize available funding for services to refugees.
   
   
8. For any State that administers the program directly or otherwise provides direct service to the refugee/entrant/asylee population in a qualified county (with the concurrence of the county), the State must have the same information contained in a county plan prior to issuing a Request for Proposals (RFP) for services.  States that administer TAP directly may spend no more than 5 percent of the total allocation, and up to 10 percent of the county’s allocation, on administrative costs that are reasonable, allocable, and necessary.
   
   
9. A description of the State's plan for conducting fiscal and programmatic monitoring and evaluations of TAP, including frequency of on-site monitoring.
   
   
10. A line-item budget and justification for State administrative costs limited to a maximum of 5 percent of the total award to the State.  Assurance that the State will make available to the county or designated local entity not less than 95 percent of the amount of its formula allocation for purposes of implementing the activities proposed in its plan.  As stated previously, States that administer the program directly in lieu of the county (through a mutual agreement with the qualifying county), may spend no more than 5 percent of the total award, and up to 10 percent of the county’s TAP allocation, on administrative costs.  The administrative costs must be reasonable, allocable, and necessary.   Allocable costs for State contracting and monitoring for targeted assistance, if charged, must be charged to the targeted assistance grant and not to general State administration.

X.        Results or Benefits Expected

All applicants must establish proposed targeted assistance performance goals for each of the six ORR performance outcome measures for each impacted county's proposed service contract(s) or sub-grants for the next contracting cycle.  Proposed performance goals must be included in the application for each performance measure.  The six ORR performance measures are:  (1) entered employments, (2) cash assistance reductions due to employment, (3) cash assistance terminations due to employment, (4) 90-day employment retentions, (5) average wage at placement, and (6) job placements with available health benefits.  Targeted assistance program activity and progress achieved toward meeting performance outcome goals are to be reported on a trimester basis on the ORR-6 Performance Report.

States which are currently grantees for targeted assistance funds should base projected annual outcome goals on past performance.  Current grantees should have adequate baseline data for all of the six ORR performance outcome measures based on a history of targeted assistance program experience.

States identified as new eligible targeted assistance grantees are also required to set proposed outcome goals for each of the six ORR performance outcome measures.  New grantees may use baseline data, as available, and current data, as reported on the ORR-6 Performance Report for social services program activity, to assist them in the goal-setting process.

New qualifying counties within States that are current grantees are also required to set proposed outcome goals for each of the six ORR performance outcome measures. New counties may use baseline data, as available, and current data, as reported on the ORR-6 Performance Report for social services program activity, to assist them in the goal-setting process.

Proposed targeted assistance outcome goals should reflect improvement over past performance as part of striving for continuous improvement from one year to another.

Final targeted assistance outcome goals are due on November 15, 2008, in conjunction with the ORR Government Performance and Results Act (GPRA) cycle.

XI.       Budget and Budget Justification

Provide line-item detail and detailed calculations for each budget object class (i.e., personnel, fringe benefits, travel, equipment, supplies, contractual, other, and indirect charges).  Detailed calculations must include estimation methods, quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. 

Provide a narrative budget justification that describes how the categorical costs are derived.  Discuss the necessity, reasonableness, and allocability of the proposed costs.  ORR is particularly interested in a line-item budget and justification for State administrative costs that is limited to a maximum of 5 percent of the total award to the State.  Each total budget period funding amount requested must be necessary, reasonable, and allocable to the project.  States that administer the program locally in lieu of the county, through a mutual agreement with the qualifying county, may request administrative costs that add up to, but may not exceed, 10 percent of the county's TAP allocation to the State's administrative budget. 

XII.     Reporting Requirements

States are required to submit program performance reports and financial status reports on a trimester basis on the outcomes of TAP.  Program performance reports are submitted using Schedule A and Schedule C of the ORR-6 Performance Report (OMB Clearance Number 0970-0036, expiration date 08/30/2010, 10 estimated burden hours per response), which may be found at http://www.acf.hhs.gov/programs/orr/policy/report_forms_instructions.htm.  Financial Status Reports are submitted using the Standard Form (SF)-269, which may be found at http://www.acf.hhs.gov/grants/grants_resources.html.   

FOR FURTHER INFORMATION, CONTACT:  Henley Portner, Division of Budget, Policy and Data Analysis (DBPDA), Office of Refugee Resettlement, Administration for Children and Families, (202) 401-5363, Henley.Portner@acf.hhs.gov.

Posted on July 23, 2008