CCDF Reporting Instructions and Requirements for Indian Tribes (ACF-700)

Program Instructions (ACYF-PI-CC-99-09)

ACF

Administration
for Children
and Families

9U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration on Children, Youth and Families

1. Log No: ACYF-PI-CC-99-09

2. Issuance Date: 11/2/99

3. Originating Office: Child Care Bureau

4. Key Words: Child Care and Development Fund (CCDF); Reporting Requirements and Instructions for Indian Tribes; ACF 700 Form

TO

SUBJECT

REFERENCES

PURPOSE

BACKGROUND

Tribal aggregate information on services provided through the Child Care and Development Fund is required annually. Tribal Lead Agencies use the ACF-700 form for reporting on CCDF services.

The CCDF Annual Report consists of 2 parts:

1. the Form ACF-700 (2 pages); and
2. the supplemental narrative

Page 1 of the ACF-700 collects data on all children and families receiving direct CCDF-funded (or Child Care Development Block Grant-funded) child care services during the period 10/1/98 through 9/30/99 (i.e., Federal fiscal year (FFY) 1999). Data on page 1 reflects services provided during FFY 1999 regardless of the source Federal Fiscal Year of the funds spent. For example, all services provided during FFY 1999 that are paid for with FFY 1996 Child Care Development Block Grant funds, or FFY 1997, 1998, or 1999 CCDF funds (i.e., Tribal Mandatory and Discretionary funds -- including funds for resource and referral and school-age care) are to be reported on page 1.

Page 2 of the ACF-700 collects data, only on the amount of FFY 1996 Child Care Development Block Grant funds expended during the reporting period 10/1/98 - 9/30/99. Amounts reported on page 2 are NOT CUMULATIVE TOTALS for each fiscal year or expenditure category, but amounts expended during this reporting period only.

Please note that Child Care and Development Fund expenditure data for Federal fiscal years 1997-1999 are reported on the ACF-696T form.

The supplemental narrative describes general child care activities and actions in the Tribal Lead Agency's service area and is not restricted to CCDF-funded activities. The Program Guidance for completing the ACF-700 is attached. Also included is guidance on submitting supplemental information, which is not collected on the form.

DUE DATE AND Y2K ISSUES

ACF 700 SUMISSION OPTIONS

The Child Care Bureau encourages Tribal Lead Agencies to submit their ACF-700 reports through the Internet. If your Tribe does not have access to the Internet, please submit your ACF-700 form on paper through the mail.

Internet: The Child Care Bureau has a web-based form available for the submission of the ACF-700. The web-based form has mechanisms built in to make the submission easier. The form can be revised through the Internet, as well. To ensure the validity of the data submitted, the web site is secured and requires a login and password for submission. To ensure appropriate authorization for this submission method, please submit the attached ACF-700 Internet Registration form either by mail or fax by November 30, 1999 to:

U.S. Department of Health and Human Services
Administration on Children, Youth and Families
Child Care Bureau - Room 2046
330 C Street, SW
Washington, DC 20447
Attn: Reports Manager
Fax: 202/690-5600

The Child Care Automation Resource Center (CCARC) will contact the person identified on the ACF-700 Internet Registration form to provide further instructions and guidance on this mechanism. Upon receipt of the completed ACF-70 form on the internet, the Child Care Bureau will automatically notify the Tribal Lead Agency Administrator and the appropriate ACF Regional Office.

Tribal Lead Agencies may submit a hard copy of the report, but are encouraged to submit the report using compatible electronic media, such as email. The ACF-700 form is in Excel 5.0 format and can easily be transmitted attached to an email message. Diskettes are also available from the ACF Regional Offices

Mail: Tribal Lead Agencies without access to the Internet should mail a copy of the ACF-700 report and Supplemental Narrative to both the ACF Regional Office and the Child Care Bureau (faxes may be accepted if followed by the paper copy through the mail). A list of ACF Regional Office addresses is attached. Please mail the Child Care Bureau copy to the address noted identified above.

TECHNICAL ASSISTANCE

The Child Care Bureau has established a Child Care Automation Resource Center as an activity under a contract with Anteon, Corp. for information systems technical assistance and development. The services of the Child Care Automation Resource Center (CCARC) are provided as a part of that contract. Technical assistance related to the submission of the ACF-700 is available at the CCARC web site.

The Resource Center also has liaisons with information systems background who are ready to assist you with your information systems questions and concerns. You may contact the Resource Center toll free at 1-877-249-9117 weekdays from 9:00 a.m. to 5:00 p.m (Eastern Time) for assistance in completing the ACF-700 report.

Tribal Lead Agencies anticipating problems in complying with the reporting requirements should contact the ACF Regional Office for technical assistance. Questions about this Program Instruction should be directed to:

Reporting Issues and Data Questions: ACF Regional Offices

Information Systems: Child Care Automation Resource Center, 1-877-249-9117