Data Reporting for Indian Tribes; ACF-700 FormNote: This Program Instruction and its attachments apply to the FY 2001 ACF-700 data collection. View current data reporting guidance. |
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Index: ACYF-PI-CC-01-09 | ACF-700 Form | Tribal Annual Report: Guide for CCDF Tribal Lead Agencies (updated 11/2001) |
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Related Items: ACF Regional Administrators | ACF-700 Help | CCDF Annual Report for Tribal Lead Agencies (11/2000) |
Program Instruction (ACYF-PI-CC-01-09) (also available in Word and PDF) |
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ACF
Administration for Children and Families |
Administration on Children, Youth and Families |
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| 1. Log No: ACYF-PI-CC-01-09 | 2. Issuance Date: November 16, 2001 | |
| 3. Originating Office: Administration on Children, Youth and Families | ||
| 4. Key Words: Child Care and Development Fund (CCDF); Data Reporting for Indian Tribes; ACF-700 Form | ||
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To: |
CCDF Tribal Lead Agencies and Other Interested Parties |
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| Subject: | Child Care and Development Fund (CCDF) Annual Report (Form ACF-700 and Supplemental Narrative) for Tribal Lead Agencies | |
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References: |
The Child Care and Development Block Grant (CCDBG) Act of 1990, as amended. 45 CFR 98.70(c). |
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Purpose: |
This Program Instruction provides the Tribal Lead Agency with the instructions for completing the CCDF Annual Report. |
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Background: |
Tribal aggregate information on services provided through the Child Care and Development Fund must be submitted annually, as required by the CCDF regulations at 45 CFR 98.70(c). The CCDF Annual Report consists of 2 parts:
The ACF-700 collects data on all children and families receiving direct CCDF-funded child care services during the period 10/1/00 through 9/30/01 (i.e., Federal fiscal year (FFY) 2001). Data reflects services provided during FFY 2001 regardless of the source FFY of the funds spent. For example, all services provided during FFY 2001 that are paid for with FFY 1999, 2000, or 2001 CCDF funds (i.e., Tribal Mandatory and Discretionary funds -- including funds for resource and referral and school-age care) are to be reported. The Supplemental Narrative describes general child care activities and actions occurring in FFY 2001 in the Tribal Lead Agency's service area and is not restricted to CCDF-funded activities. |
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Who Must Report: |
All Tribal Lead Agencies (i.e., Tribes, tribal organizations and tribal consortia) that received FY 2001 (or prior year) CCDF funds - - and expended these funds during FY 2001 - - must submit a complete ACF-700 form by the due date listed below. It is each Tribal Lead Agency's responsibility to ensure that child care program data is collected and reported to the Child Care Bureau in a timely manner each year. |
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Penalties for Non-Reporting |
The statute provides that the Secretary may sanction a Lead Agency for non-compliance
with any requirement of the CCDF program. (Child CareDevelopment
Block Grant Act, Section 658I(b)(2)(B)) The regulations provide
that the Secretary may impose a penalty of not more than four
percent of the Discretionary Funds for a Fiscal Year, if it
is determined that a Lead Agency has failed to implement a provision
of the Act, the regulations, or the Lead Agency's biennial Plan.
(§ 98.92(b)(2)) Tribes failing to provide reports may be
subject to this penalty. (63 FR 39980) |
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Guidance for Reporting: |
The attached Tribal Annual Report: Guide for CCDF Tribal Lead Agencies contains guidance for completing and submitting the ACF-700 and Supplemental Narrative. The Guide is also available at the Child Care Bureau's website under the Grantee Reporting tab, ACF-700 section. The Guide was developed by the Child Care Automation Resource Center (CCARC), under contract with the Child Care Bureau. |
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Due Date: |
The CCDF Tribal Annual Report is due by December 31, 2001. | |
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ACF-700 Submission Options: |
The Child Care Bureau encourages Tribal Lead Agencies to submit
both the ACF-700 and Supplemental Narrative by electronic means.
U.S. Department of Health and Human ServicesCCARC will contact the staff identified on the form to provide further instructions and guidance. To obtain information about forgotten login and passwords, contact CCARC at 1-877-249-9117. Alternate Electronic Submission of the ACF-700 Form: Tribal Lead Agencies may submit an electronic copy of the ACF-700 form and supplemental narrative using compatible electronic media, such as email or disk. The ACF-700 form is in Excel 5.0 format and can easily be transmitted attached to an email message. ACF Regional Offices can email the form, if requested. Diskettes are also available from the ACF Regional Offices. Electronic Submission of the Supplemental Narrative Report: Tribes can submit the Supplemental Narrative report by attaching an electronic Word, WordPerfect or text file to an email to the Child Care Automation at ccarc@childcaredata.org. CCARC will forward copies of the report to the ACF Regional Office and the Child Care Bureau. Mailed Submissions: A Tribal Lead Agency without access to the Internet or email may submit its Annual Report (both the ACF-700 form and the Supplemental Narrative) on paper through the mail. The original should be mailed to the ACF Regional Office (see contact information in attached guide) and a copy should be sent to the Child Care Bureau at the following address: U.S. Department of Health and Human ServicesFaxes are acceptable, only if followed by a paper copy through the mail. |
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Technical Assistance : |
The Child Care Automation Resource Center was established by the Child Care Bureau to provide information systems technical assistance. Assistance related to the submission of the ACF-700 is available on the Internet at /programs/ccb/report/formhelp/acf700/index.htm.CCARC also has liaisons with information systems background who can answer questions and provide technical assistance in completing the ACF-700 report. CCARC can be reached toll-free at 1-877-249-9117 weekdays from 9:00 a.m. to 5:00 p.m (Eastern Time). | |
| Reporting Problems or Policy Questions | Tribal Lead Agencies anticipating problems in complying with the reporting requirements should contact the ACF Regional Office. Tribes should also contact the Regional Office for policy questions. Contact information for ACF Regional Offices is included in the Tribal Annual Report: Guide for CCDF Tribal Lead Agencies (ACF-700 Help Guide). | |
| Reporting Burden |
The public reporting burden
for collecting the information in this Annual Report is estimated
to average 40 hours per response. This estimate includes the time
for reviewing the instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and
reviewing the reporting form. Comments regarding the burden estimate or any other aspect of this information collection, including suggestions for reducing this burden, should be sent to: the Child Care Bureau, Switzer Building, Room 2046, 330 C Street, SW, Washington, DC 20447; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC. |
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| Your help in providing timely and accurate data about the valuable child care services you provide children and families in your Tribe or tribal organization through the CCDF is important. This data helps to document the work that you do and is essential for demonstrating the accomplishments of tribal child care programs. | ||
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James A. Harrell Acting Commissioner Administration on Children, Youth and Families
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Attachments:
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Index: ACYF-PI-CC-01-09 | ACF-700 Form | Tribal Annual Report: Guide for CCDF Tribal Lead Agencies (updated 11/2001) |
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Related Items: ACF Regional Administrators | ACF-700 Help | CCDF Annual Report for Tribal Lead Agencies (11/2000) |