CCDF Annual Report for Tribal Lead Agencies (ACF-700 and Supplemental Narrative)

Program Instruction (ACYF-PI-CC-00-06) (also available in Word or PDF)

ACF
Administration for
Children and
Families

1. Log No: ACYF-PI-CC-00-06

2. Issuance Date: November 9, 2000

3. Originating Office: Child Care Bureau

4. Key Words: Child Care and Development Fund (CCDF); Data Reporting for Indian Tribes; ACF-700 Form

Tribal aggregate information on services provided through the Child Care and Development Fund is required annually. The CCDF Annual Report consists of 2 parts:

1. the Form ACF-700; and
2. the Supplemental Narrative

The ACF-700 collects data on all children and families receiving direct CCDF-funded child care services during the period 10/1/99 through 9/30/00 (i.e., Federal fiscal year (FFY) 2000). Data reflects services provided during FFY 2000 regardless of the source FFY of the funds spent. For example, all services provided during FFY 2000 that are paid for with FFY 1998, 1999, or 2000 CCDF funds (i.e., Tribal Mandatory and Discretionary funds -- including funds for resource and referral and school-age care) are to be reported.   Page 2 of the ACF-700 is no longer required and therefore is not attached to this Program Instruction. Tribes were previously required to report Child Care Development Block Grant expenditures (from funds awarded in FFY 1996 and prior years) on page 2 of the ACF-700, but all of these Child Care Development Block Grant funds have now been liquidated. CCDF expenditures (for funds awarded in FFY 1997 and subsequent years) are reported on the ACF-696T form rather than on the ACF-700.  

The Supplemental Narrative describes general child care activities and actions occurring in FFY 2000 in the Tribal Lead Agency’s service area and is not restricted to CCDF-funded activities.  

Internet Submission of the ACF-700 Form: ACF-700 reports can be submitted through the data entry and submission page on the Child Care Bureau web-site (http://www.acf.hhs.gov/cgi-bin/acf700/acf700.cgi). This page contains a password-protected web-based form that checks the data for compliance with data standards at the time of submission. These built-in edit-checking features make it easier for Tribes to identify and correct errors. Use of the paperless Internet data entry site streamlines submission processing and improves data quality.

The submission web page requires a login and password. Some Tribes have already designated individuals to access the ACF-700 submission site. The login and password carry over to each new reporting period, so there is no need to register each year to use the submission site. To register new staff or otherwise modify registration information, submit the ACF-700 Internet Registration form by mail or fax to:

U.S. Department of Health and Human Services
Administration on Children, Youth and Families
Child Care Bureau, Attn: Reports Manager
Switzer Building, Room 2046
330 C Street, SW
Washington, DC 20447

FAX: 202-690-5600
Attn: Reports Manager

The Child Care Automation Resource Center will contact the staff identified on the form to provide further instructions and guidance. To obtain information about forgotten login and passwords, contact the Child Care Automation Resource Center at 1-877-249-9117.

Alternate Electronic Submission of the ACF-700 Form: Tribal Lead Agencies may submit an electronic copy of the ACF-700 form and supplemental narrative using compatible electronic media, such as email or disk. The ACF-700 form is in Excel 5.0 format and can easily be transmitted attached to an email message. ACF Regional Offices can email the form if requested. Diskettes are also available from the ACF Regional Offices.

Electronic Submission of the Supplemental Narrative Report: Tribes can submit the Supplemental Narrative report by attaching an electronic Word, WordPerfect or text file to an email to the Child Care Automation Resource Center. The email address is ccarc@childcaredata.org. The Child Care Automation Resource Center will forward copies of the report to the ACF Regional Office and the Child Care Bureau.

Mailed Submissions: A Tribal Lead Agency without access to the Internet or email may submit its Annual Report (both the ACF-700 form and the Supplemental Narrative) on paper through the mail. The original should be mailed to the ACF Regional Office (see contact information in attached guide) and a copy should be sent to the Child Care Bureau at the address below.

U.S. Department of Health and Human Services
Administration on Children, Youth and Families
Child Care Bureau, Attn: Reports Manager
Switzer Building, Room 2046
330 C Street, SW
Washington, DC 20447

FAX: 202-690-5600
Attn: Reports Manager

Faxes are acceptable if followed by a paper copy through the mail.

The public reporting burden for collecting the information in this Annual Report is estimated to average 42 hours per response. This estimate includes the time for reviewing the instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the reporting form.

Comments regarding the burden estimate or any other aspect of this information collection, including suggestions for reducing this burden, should be sent to: the Child Care Bureau, Switzer Building, Room 2046, 330 C Street, SW, Washington, DC 20447; and to the Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC.

Your help in providing timely and accurate data about the valuable child care services you provide children and families in your Tribe or tribal organization through the CCDF is important. This data helps to document the work that you do and is essential for demonstrating the accomplishments of tribal child care programs.

_____________________________
Patricia Montoya, Commissioner
Administration on Children, Youth and Families

Related Items: ACF Regional Offices |  Data Reporting for Indian Tribes | Online Help for Tribal Annual Report