$a - Internal item number (NR)
$b - Invalid or cancelled internal item number (R)
$c - Cost (R)
$d - Date acquired (R)
$e - Source of acquisition (R)
$h - Use restrictions (R)
$j - Item status (R)
$l - Temporary location (R)
$p - Piece designation (R)
$r - Invalid or cancelled piece designation (R)
$t - Copy number (NR)
$x - Nonpublic note (R)
$z - Public note (R)
$3 - Materials specified (NR)
$8 - Link and sequence number (NR)
3 Examples
3.1. Example 1
This example illustrates four bibliographic entities bound together into a single physical piece. Each of the entities has multiple copies. Two of the entities are issues of a serial.
Example 1.1: First bibliographic item with four holdings records for different copies
held.
The first holdings record is the the first of a group that is bound together and contains a field
876 with the barcode of the item. The three other holdings records do not include field 876
because they are not bound with other items. The only item record for the volume is linked to the
Bingham title, and the 876 $p links the bibliographic records together in a way that allows a
reasonable display in the OPAC and for circulation purposes. If desired, notes could be given in
876 $z to show the relationship between the items (however, not given below).
035: : $a (NIC)AFJ4662 100:10: $a Bingham, John Armor, $d 1815-1900. 245:10: $a Trial of the conspirators, for the assassination of President Lincoln, &c. $b Argument of John A. Bingham, special judge advocate, in reply to the arguments of the several counsel for Mary E. Surratt, David E. Herold, Lewis Payne, George A. Atzerodt, Michael O'Laughlin, Samuel A. Mudd, Edward Spangler, and Samuel Arnold, charged with conspiracy and the murder of Abraham Lincoln, late president of the United States. Delivered June 27 and 28, 1865, before the Military commission, Washington, D.C. 260:0 : $a Washington, $b Govt. print. off., $c 1865. 300/1: : $a 122 p. $c 23 cm. ================================================================= 004: : $a AFJ4662 852:01: $a law $b tria $h K540 $i .T75 no.4 $z Bound with: Rulloffson, Edward Howard, 1819-1871. In Court of Appeals. Edward H. Rulloff. 876: : $p 31924084331184 ----------------------------------------------------------------- 004: : $a AFJ4662 852:01: $a olin $b rare $h E441 $i .M46 v.222 no.2 $zSamuel J. May Anti-Slavery Pamphlet Collection. No. 2 in a vol. lettered: May anti-slavery pamphlets. ----------------------------------------------------------------- 004: : $a AFJ4662 852:01: $a law $b tria $h K540 $i .T75 no.26 ----------------------------------------------------------------- 004: : $a AFJ4662 852:01: $a law $h KF211 $i .P18 v.14 no.2 _________________________________________________________________ _________________________________________________________________
Example 1.2: Second bibliographic item (monograph) with
three holdings records for copies held.
In this example the first copy is bound with the item represented
by the previous example, indicated by the fact that the barcode
recorded in 876$p is identical to the one in the 876$p in that
holdings record . The second and third copies are also in
pamphlet volumes (as was true above), with barcodes in 876$p that
match those in the other holdings records for the items that they
are bound with (not shown here). In this case the second and
third holdings records lack the $z note in the 852.
035: : $a (NIC)AFJ4634 100:10: $a Evans, Eric Wyn. 245:10: $a Speeches of E. W. Evans and John Lyle King, counsel for the Plaintiff in the Wilkinson-Tribune Libel Suit. Circuit court of Cook County, December term, 1868. George Buckley, reporter. 260:0 : $a Chicago, $b Rounds & James. $c 1869. 300/1: : $a 92 p. ; $c 23 cm.. ================================================================= 004: : $a AFJ4634 852 01 $a law $b tria $h K540 $i .T75 no.4 $z Bound with: Bingham, John Armor, 1815-1900. Trial of the conspirators, for the assassination of President Lincoln. 876: : $p 31924084331184 ----------------------------------------------------------------- 004: : $a AFJ4634 852:01: $a law $h KF211 $i .P18 v.14 876: : $p 31924084352760 ----------------------------------------------------------------- 004: : $a AFJ4634 852:01: $a law $h KF211 $i .P18 v.17 876: : $p 31924084881145 _________________________________________________________________ _________________________________________________________________
Example 1.3: Third bibliographic item (serial) with
three holdings records
The third example introduces the complexity of random serial
issues bound with the monographs. The first copy below is a
complete set housed in the stacks, with complete item records and
individual barcodes for each physical piece. The second copy is
in a secure location and has not yet been barcoded. The third
copy consists of two individual issues bound in a pamphlet volume
with assorted other materials. The holdings record includes each
of those two issues listed separately in 866 fields, as well as
two 876 fields with $3 to indicate the volume to which it applies
and $p for the barcode of the physical item. If the two issues
had been contiguous, one each of the 866 and 876 would have
sufficed. The number in 876$p is identical to the ones in the
previous holdings records for the items bound together.
035: : $a (NIC)AJY6854 245:04: $a The monthly law reporter. 260:00: $a [Boston : $b Charles C. Little and James Brown, $c 1849-1867]. 300/1: : $a 17 v. ; $c 24 cm. 310: : $a Monthly 362/1:0 : $a Vol. 11, no. 1 (May 1848)-v. 27, no. 7 (May 1866). 500/1: : $a Title from caption. 515/2: : $a Publication suspended Sept. 1861-Feb. 1862 and Aug. 1865-Mar. 1866. 515/3: : $a Issues for May 1848-May 1858 (v. 11-21, no. 1) also called new ser. v. 1-11, no. 1. 780/1:00: $t Law reporter (Boston, Mass.) ================================================================= 004: : $a AJY6854 852:01: $a law $b per $h KF10 $i .M79 866/1: 1: $8 0 $a v.11-27 (1848-1866) ITEM: v.11 (1848:May/1849:Apr.) barcode = 31924084330962 ITEM: v.12 (1849:May/1850:Apr.) barcode = 31924084330970 ITEM: v.13 (1850:May/1851:Apr.) barcode = 31924084330988 ITEM: v.14 (1851:May/1852:Apr.) barcode = 31924084330996 ITEM: v.15 (1852:May/1853:Apr.) barcode = 31924084330002 ITEM: v.16 (1853:May/1854:Apr.) barcode = 31924084330010 ITEM: v.17 (1854:May/1855:Apr.) barcode = 31924084330028 ITEM: v.18 (1855:May/1856:Apr.) barcode = 31924084330036 ITEM: v.19 (1856:May/1857:Apr.) barcode = 31924084330044 ITEM: v.20 (1857:May/1858:Apr.) barcode = 31924084330051 ITEM: v.21 (1858:May/1859:Apr.) barcode = 31924084330069 ITEM: v.22 (1859:May/1860:Apr.) barcode = 31924084330077 ITEM: v.23 (1860:May/1861:Apr.) barcode = 31924084330085 ITEM: v.24 (1861:May/1862:Oct.) barcode = 31924084330093 ITEM: v.25 (1862:Nov./1863:Oct.) barcode = 31924084330101 ITEM: v.26 (1863:Nov./1864:Oct.) barcode = 31924084330119 ITEM: v.27 (1865:Mar./1866:May) barcode = 31924084330127 ----------------------------------------------------------------- 004: : $a AJY6854 852:01: $a law,safe 866/1:41: $8 0 $a v.11-26 (1848-1863/1864) ----------------------------------------------------------------- 004: : $a AJY6854 852:01: $a law $b tria $h K540 $i .T75 no.4 866/1:41: $8 0 $a v.27:no.1 (1865:Mar.) 866/1:41: $8 0 $a v.27:no.7 (1866:May) 876: : $3 v.27:no.1 (1865:Mar.) $p 31924084331184 876: : $3 v.27:no.7 (1866:May) $p 31924084331184 _________________________________________________________________ _________________________________________________________________
Example 1.4: Fourth bibliographic item (single serial
issue) with two holdings records
Example four shows another lone serial issue bound in the same
volume as the previous three examples. Field 876$3 indicates the
volume of the serial that is bound with the other items and
subfield $p contains the same barcode for the physical item as in
the previous three examples.
035: : $a (NIC)AQU7749 245:00: $a Livingston's monthly law magazine. 246/1:10: $a Monthly law magazine 260: : $a New York : $b Office of the Monthly Law Magazine, $c 1853-1856. 300/1: : $a 4 v. : $b ports. ; $c 24 cm. 310: : $a Monthly 362/1:0 : $a Vol. 1, no. 1 (Jan. 1853)-v. 4, no. 1 (Jan. 1856). 500/1: : $a Title from caption. 515/3: : $a No more published? 776/1:1 : $c Microfiche $d Law Library Microform Consortium $w (DLC)sn 91025098 $w(OCoLC)16976744 780/1:00: $t United States monthly law magazine $w (DLC)sn 91025097 $w (OCoLC)1606132 ================================================================= 004: : $a AQU7749 852:01: $a law $b safe 866/1:41: $8 0 $a v.1-4 (1853-1856) ----------------------------------------------------------------- 004: : $a AQU7749 852 01 $a law $b tria $h K540 $i .T75 no.4 866/1:41: $8 0 $a v.3:no.1 (1855:Jan.) 876: : $3 v.3:no.1 (1855:Jan.) $p 31924084331184
3.2. Display of Example 1
One of the aspects of our current handling of bound with items that frustrates users and staff is the difficulty of creating an intelligible display of all items bound together. Given the mix of materials in the above examples, using the method of repeatable 004s would be ambiguous, since it would be difficult to show the specific parts of a multi-part or serial item that are bound with the other items. The holdings of the "primary" (i.e. first) item could be displayed in a clear manner, but the relationship to the others would not be clear.
Using the 87X technique, a system that requires unique barcodes residing in actual item records could be programmed to use the 87X $p to relate other materials to the primary title (usually considered the first one in the volume) for a useful display. The additional information in the 87X, which allows for indicating specific volumes would allow the specificity that is missing from the repeatable 004 technique, and would allow almost any type of physical relationship to be specified without ambiguity. Note that this technique would require some implementation decisions to be made at the local level in terms of whether item records must be attached to each holdings record and if so whether the system allows the repetition of a barcode in multiple item records. Here it is assumed that only one item record attached to the holdings record for the first bibliographic entity is created.
The above example, for instance, could be displayed as follows in an OPAC. Volume numbering of specific pieces are displayed from field 876 subfield $3:
Bingham, John Armor, 1815-1900. Trial of the conspirators, for the assassination of President Lincoln. 1865. Law Library Trials Collection K540.T75 no.4 ================================================================= With this is bound: 1. Evans, Eric Wyn. Speeches of E. W. Evans and John Lyle King, counsel for the Plaintiff in the Wilkinson-Tribune Libel Suit. Circuit court of Cook County, December term, 1868. George Buckley, reporter. 1869. 2. The monthly law reporter. v.27:no.1 (1865:Mar.) v.27:no.7 (1866:May) 3. Livingston's monthly law magazine. v.3:no.1 (1855:Jan.)
3.3. Example 2
Another example of a complex bound-with situation was forwarded from the music community, where scores and parts were sometimes handled in odd ways in the past. In the following example, two separate bibliographic items in several pieces are bound together, presumably for the convenience of a long ago quartet. The first holdings record is a copy that is bound with another item not in this example. The second holdings record is bound with that in example 2.2.
Main item:
- Score & 3 parts to Mendelssohn's piano quartets, op. 1-3.
- c. 1: Physical arrangement: home binding with parts in a pocket; circulates as a unit.
- c. 2: Physical arrangement: Bound with Weber's piano quartet, op. 8; each of the 4 physical pieces (score, violin, viola, violoncello) of the Mendelssohn is hard-bound with its equivalent in the Weber. A box was created to store the set, and it circulates as a unit.
Example 2.1. First bibliographic record with two holdings records.
001 CSCW93-C973 028 22 6811$bPeters 040 MdBPC$cMdBPC$dCU$dCLSU 048 sa01$asb01$asc01$aka01 100 1 Weber, Carl Maria von,$d1786-1826. 240 10 Quartet,$mpiano, strings,$nop. 8,$rBb major 245 00 Quartett f_ur Pianoforte, Violine, Viola, Violoncello, opus 8 /$cvon C. M. von Weber. 260 Leipzig :$bC.F. Peters,$c[1885?] 300 1 score (41 p.) + 3 parts ;$c31 cm. 500 "Ohne Op. - Zahl gestochen" -- F. W. J_ahns, Carl Maria von Weber in seinen Werken. Chronologisch-thematisches Verzeichniss (Berlin, 1871) 650 0 Piano quartets$xScores and parts. ============================================================ 004 CSCW93-C973 852 01 $a music $h m782.4 $i M537q $t 1 866 41 $8 $a score 866 41 $8 $a 3 parts 876 $3 score + 3 parts $p 1234567890 $z Parts in pocket ------------------------------------------------------------ 004 CSCW93-C973 852 01 $a music $h M412 $i .M36 1880z $t 2 $z Bound with: Quartette f_ur Pianoforte, Violine, Bratsche, Violoncell, op. 1, 2, 3 / [Felix Mendelssohn Bartholdy]. Leipzig: C.F. Peters, [18 8-?]. 866 41 $8 $a score 866 41 $8 $a 3 parts 876 $3 score + 3 parts $p 0987654321 $z Each of the 4 physical pieces (score, violin, viola, violoncello) of the Mendelssohn is hard-bound with its equivalent in the Weber. All pieces stored in one box.
Example 2.2 Second bibliographic item with one holdings record. The 876 field is used to connect the separate bound-with items.
001 CSCW93-C972 028 22 6002$bC. F. Peters 040 NN$cNN$dCU$dCLSU 048 ka01$asa01$asb01$asc01 100 2 Mendelssohn-Bartholdy, Felix,$d1809-1847. 240 10 Quartets,$mpiano, strings 245 00 Quartette f_ur Pianoforte, Violine, Bratsche, Violoncell, op. 1, 2, 3 /$c[Felix Mendelssohn Bartholdy] ; revidirt von F. A. Roitzsch. 260 Leipzig :$bC.F. Peters,$c[188-?] 300 1 score (135 p.) + 3 parts ;$c31 cm. 490 0 Felix Mendelssohn Bartholdy's s_amtliche Werke 650 0 Piano quartets$xScores and parts. 700 10 Roitzsch, F.A.$q(Friedrich August),$d1805-1889. ================================================================= 004 CSCW93-C972 852 01 $a music $h M412 $i .M36 1880z $t 1 $z Bound with: Quartett f_ur Pianoforte, Violin, Viola, Violoncello, op. 8 / von C.M. von Weber. Leipzig: C.F. Peters, [1885?] 866 41 $8 $a score 866 41 $8 $a 3 parts 876 $3 score + 3 parts $p 0987654321 $z Each of the 4 physical pieces (score, violin, viola, violoncello) of the Mendelssohn is hard-bound with its equivalent in the Weber. All pieces stored in one box.
3.4. Display of Example 2.
A possible display for an OPAC (similarly constructed as the one above) could look like this:
Weber, Carl Maria von,1786-1826.
[Quartet, piano, strings, op. 8, Bb major]
Quartett f_ur Pianoforte, Violine, Viola, Violoncello, opus 8
[1885?]
Music Library Copy 1 m782.4 M537q
score; 3 parts
Music Library Copy 2 M412.M36 1880z
score; 3 parts
------------------------------------------------------------
With this is bound:
Mendelssohn-Bartholdy, Felix,1809-1847.
[Quartets,piano, strings]
Quartette f_ur Pianoforte, Violine, Bratsche, Violoncell, op. 1,
2, 3
[188-?]
(Each of the 4 physical pieces (score, violin, viola,
violoncello) of the Mendelssohn is
hard-bound with its equivalent in the Weber. All pieces stored
in one box.)
4 CONCLUSIONS
This approach of using fields 876-878 $p as a gathering device to tie together multiple bibliographic and holdings records that are bound into the same physical piece allows for more clarity and flexibility than repeating field 004 in a holdings record. This is especially the case for situations where single issues of serials are bound with other material. It assumes that a holdings record would be created for each bibliographic item that contains a field 876-878. The relationship between the items is shown in the Item information field, which implies that the relationship is a physical one.
This technique could be adopted to deal with bound-with items and would not require any change to the content designation in the MARC 21 Holdings Format. Examples of the technique could be included in the description of the 876-878 fields. Systems would have to be able to use the data in 876-878 $p in the holdings record to bring together the bibliographic and holdings information into an intelligible display. It is possible that 876-878 subfield $a (Internal item number) could also be used similarly as the same gathering device; the data in the subfield could be the control number of separate item records if these were created.
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