How to Get Started

Step by step instructions for the proposal process, agreement process, and publication process for accessing the various HTML User Center facilities are provided below. The Technology Transfer & Economic Development website provides additional information on accessing HTML and other user facilities at ORNL.

The Proposal Process

Proposals are reviewed the first Tuesday of each month.

1. Download proposal form.
2. Complete form in collaboration with appropriate HTML staff.
3. Submit form to htmluser@ornl.gov.
4. The proposal will be logged in and a user agreement is requested if one is not in place.
5. User will receive an e-mail with password information to check on status of proposal. This website will also be used to address questions and/or concerns of the HTML Review Committee.
6. User will receive e-mail with comments/questions of HTML Committee.
7. User will resolve issues and respond via Proposal Status website.
8. HTML Office e-mails Spokesperson Affirmation Statement for signature and return to HTML.
9. Upon receipt of documents and satisfactory response, final approval letter is mailed to user.
10. User contacts staff to schedule instrument time.
11. Staff verifies that administrative items (badge, agreement, paperwork) are in place.
12. Access dates are entered into PAS system.
13. Badge number and charge number is e-mailed to user along with instructions for site access training.
14. User arrives – will go through security checkpoint and directed to Visitor Center.
15. User will receive badge and orientation by HTML staff.
16. User conducts research.

Agreement Process

1. User agreement is requested by HTML Program Office.
2. Technology Transfer Office will send package to the requesting organization.
3. User signs and returns. Technology Transfer notifies HTML that agreement is executed.

Publication Process

1. Papers should be published within six months of completion of research
2. Papers must be co-authored by HTML staff.
3. Required credit lines must be included.
4. Papers must go through ORNL review process (please consider when planning publication).
5. Copy of final publication is submitted to HTML Program Office.