R 020055Z DEC 02
FM CMC WASHINGTON DC(n)
TO ML MARADMIN(n)
MARADMIN
BT
UNCLAS
MARADMIN 633/02
MSGID/GENADMIN/CMC WASHINGTON DC/RFL//
SUBJ/PAPER CHECK CONVERSION//
REF/A/15 USC 1693//
REF/B/12CFR205//
AMPN/REF'S ARE CODES OF FEDERAL REGULATIONS//
RMKS/1. EFFECTIVE 1 JANUARY 2003 DFAS-KC WILL BEGIN CONVERTING PAPER
CHECKS THAT THEY TAKE IN AS COLLECTIONS, TO ELECTRONIC WITHDRAWLS.
THIS DOES NOT EFFECT PAYMENTS MADE BY DFAS (ONLY COLLECTIONS THEY
MAKE). CHECK CONVERSION TECHNOLOGY HAS BEEN IN USE IN VARIOUS FORMS
FOR SEVERAL YEARS. THIS IS A DEPARTMENT OF THE TREASURY INITIATIVE
TO ENHANCE CUSTOMER SERVICE, DECREASE OVERHEAD COSTS AND TAKE
ADVANTAGE OF ELECTRONIC COMMERCE.
2. TREASURY REGULATIONS REQUIRE THAT EFFECTED PERSONNEL BE NOTIFIED
THAT BY SUBMITTING A CHECK TO YOUR LOCAL FINANCE OFFICE OR DFAS-KC
FOR PAYMENT, YOU AUTHORIZE YOUR CHECK TO BE CONVERTED INTO AN
ELECTRONIC FUND TRANSFER. "ELECTRONIC FUND TRANSFER" IS THE TERM
USED TO REFER TO THE PROCESS IN WHICH DFAS-KC WILL ELECTRONICALLY
INSTRUCT YOUR FINANCIAL INSTITUTION TO TRANSFER FUNDS FROM YOUR
ACCOUNT TO THE DFAS-KC ACCOUNT, RATHER THAN PROCESSING YOUR CHECK.
IF THE ELECTRONIC FUND TRANFER CANNOT BE PROCESSED BECAUSE OF
TECHNICAL REASONS DFAS-KC IS AUTHORIZED TO MANUALLY PROCESS
YOUR CHECK. FOR THOSE MARINES THAT DO NOT WISH TO SUBMIT A
PERSONAL CHECK, THEY CAN USE CASH OR A MONEY ORDER FOR REMITTANCE.
3. TRANSACTION INFORMATION: THE ELECTRONIC FUNDS TRANSFER FROM
YOUR ACCOUNT WILL BE DISPLAYED ON THE ACCOUNT STATEMENT YOU RECEIVE
FROM YOUR FINANCIAL INSTITUTION. HOWEVER, IT MAY BE
DISPLAYED IN A DIFFERENT LOCATION ON YOUR STATEMENT THAN WHERE YOUR
CHECKS NORMALLY APPEAR. FOR EXAMPLE, IT MAY APPEAR UNDER "OTHER
WITHDRAWALS" OR "OTHER TRANSACTIONS" ADDITIONALLY, YOU WILL NOT
RECEIVE YOUR ORIGINAL CHECK BACK FROM YOUR FINANCIAL INSTITUTION
WITH YOUR STATEMENT. FOR SECURITY REASONS, DFAS-KC WILL
DESTROY YOUR ORIGINAL CHECK, BUT WILL KEEP AN ELECTRONIC COPY OF THE
CHECK FOR RECORD KEEPING PURPOSES.
4. YOU SHOULD IMMEDIATELY CONTACT YOUR FINANCIAL INSTITUTION IF
YOU BELIEVE THAT AN ELECTRONIC FUNDS TRANSFER REPORTED ON YOUR
ACCOUNT STATEMENT WAS NOT PROPERLY AUTHORIZED OR IS OTHERWISE
INCORRECT. MARINES HAVE PROTECTION UNDER A FEDERAL LAW
CALLED THE ELECTRONIC FUND TRANSFER ACT FOR AN UNAUTHORIZED OR
INCORRECT ELECTRONIC FUND TRANSFER.
5. IF YOU HAVE ANY QUESTIONS REGARDING THIS PROCESS, CONTACT MARK
TESKY AT 816-926-5690/EMAIL MARK.TESKY@DFAS.MIL, SALLY WOOTEN AT
816-926-5690/EMAIL SALLY.WOOTEN@DFAS.MIL OR CWO5 MIKE SPAHALSKI AT
816-926-1417/EMAIL SPAHALSKIMP@MFR.USMC.MIL//