R 082052Z NOV 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 527/05
MSGID/GENADMIN/CMC WASHINGTON DC ARDB//
SUBJ/RETENTION OF RECORDS//
REF/A/DOC/DOD MEMO/24OCT05-(NOTAL)//
REF/B/DOC/SECNAVINST 5212.5D/-//
POC/HELENA GILBERT/GS-13/-/-/TEL:DSN 224-2311/-/TEL:(703) 614-2311//
GENTEXT/REMARKS/1. PURPOSE. PRESERVE MARINE CORPS RECORDS AS
REQUIRED BY REF A.
2. BACKGROUND. THE DEPARTMENT OF DEFENSE (DOD) DIRECTED THE
RETENTION OF RECORDS, WHICH ARE SUBJECT TO LITIGATION, AND RECORDS
THAT MAY BE REQUIRED BY THE DOD HURRICANE KATRINA COMPREHENSIVE
REVIEW TASK FORCE.
3. "RECORDS" IS MEANT IN THE BROADEST SENSE, AND INCLUDES ALL
DOCUMENTS, REPORTS, WRITINGS, LETTERS, MEMORANDA, NOTES,
COMMUNICATIONS (INCLUDING E-MAILS, FAXES, AND TELEPHONE RECORDS, AND
ALL COMMUNICATIONS WITH OTHER FEDERAL DEPARTMENTS AND AGENCIES,
STATE AND LOCAL GOVERNMENTS, AND PRIVATE SECTOR ENTITIES),
CONTRACTS, AGREEMENTS, SCHEDULES, SPREADSHEETS, TRAVEL RECORDS,
DATA, ELECTRONICALLY STORED INFORMATION, AUDIO AND VIDEO RECORDINGS,
COMPUTER DISKS AND HARD DRIVES, DRAWINGS, GRAPHS, CHARTS,
PHOTOGRAPHS, AND ALL OTHER RECORDS OF ANY KIND (RECORDS INCLUDES,
BUT IS NOT LIMITED TO, ALL RECORDS REQUIRED TO BE PERSERVED PURSUANT
TO THE FEDERAL RECORDS ACT OF 1950 AS AMENDED, 44 U.S.C. 3101 ET SEQ.
4. ALL MARINE CORPS RECORDS MANAGERS ARE REQUIRED TO RETAIN,
PRESERVE, AND MAINTAIN ALL CURRENT AND FUTURE RECORDS RELATING TO
HURRICANE KATRINA, RESULTANT FLOODING, OR THEIR AFTERMATH.
5. YOU WILL RECEIVE ADDITIONAL GUIDANCE IF THE SUBMISSION OF THESE
DOCUMENTS FOR REVIEW IS REQUIRED.
6. THIS GUIDANCE IS IN ADDITION TO THE GUIDANCE PROVIDED IN REF B
REGARDING EXCEPTIONS TO STANDARDS WHEN LITIGATION, INVESTIGATIONS
AND EXCEPTIONS ARE PENDING.
7. ASSISTANCE. FOR QUESTIONS, CONTACT THE MARINE CORPS RECORDS
MANAGER, MS. HELENA GILBERT, GILBERTHA@HQMC.USMC.MIL
<MAILTO:GILBERTHA@HQMC.USMC.MIL>, COML 703-614-2311, DSN 224-2311.
8. COMPLIANCE. COMMANDERS ARE TO MONITOR AND ASSURE COMPLIANCE WITH
THIS REQUIREMENT.//