R 021130Z FEB 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 057/05
MSGID/GENADMIN/CMC WASHINGTON DC MR//
SUBJ/CASUALTY PROCEDURES IN SUPPORT OF OEF/OIF III DEPLOYMENTS//
REF/A/MCO P3040.4E/-/-//
REF/B/USCENTCOM MORTUARY ESCORT POLICY DTG 212037Z NOV 03//
POC/KENNETH JONES/CAPTAIN/MRC/(703) 784-9512
/EMAIL:CASUALTYSECTION@MANPOWER.USMC.MIL//
GENTEXT/REMARKS/1. THIS MARADMIN PROVIDES INFORMATIONON POLICIES
AND PROCEDURES SPECIFIC TO OEF/OIF III. THE FOLLOWING PARAGRAPHS
AMEND OR AMPLIFY POLICIES AND PROCEDURES EXISTING IN REF A FOR
OEF/OIF AND ANY FUTURE CONTINGENCY OPERATIONS. PARA 2 WILL COVER
CASUALTY NOTIFICATION AND ASSISTANCE. PARA 3 WILL COVER
IMPLEMENTATION AND UTILIZATION OF DCIPS FORWARD. PARA 4 WILL
COVER RECENT CHANGES TO INVITATIONAL TRAVEL ORDER (ITO) POLICIES.
PARA 5 WILL COVER THE ESCORT POLICY. PARA 6 WILL COVER THE
ILL/INJURED PATIENT TRACKING WEBSITE. PARA 7 WILL COVER
ADMINISTRATIVE REQUIREMENTS.
2. CASUALTY NOTIFICATION AND ASSISTANCE
A. NOTIFICATION OF NEXT OF KIN (NOK) OF DECEASED MARINES WILL BE
CONDUCTED 24-HOURS A DAY.
B. UNIFORM FOR NOTIFICATIONS WILL BE SERVICE ALPHAS. A NEGATIVE
CONNOTATION HAS BEEN ATTACHED TO MARINES IN THE DRESS BLUE UNIFORM
BECAUSE OF DEATH NOTIFICATIONS. THIS IS CONTRARY TO THE PRIDE AND
TRADITION OF THE DRESS BLUE UNIFORM. CEREMONIAL EVENTS DURING THE
CASUALTY ASSISTANCE PROCESS, SUCH AS BURIAL, ARE MORE APPROPRIATE
FOR THE WEAR OF THIS UNIFORM. REQUESTS TO MAKE NOTIFICATIONS IN THE
DRESS BLUE UNIFORM MUST BE APPROVED BY CMC (MRPC).
C. CASUALTY ASSISTANCE CALL OFFICERS WILL NOTIFY CMC (MRPC) AND THE
APPROPRIATE MEF WITH DATE AND TIME OF NOTIFICATION IMMEDIATELY UPON
COMPLETION. CACO(S) WILL ALSO PROVIDE ACCURATE/VERIFIED NOK ADDRESS
INFORMATION, THE NICKNAME/PREFERRED NAME BY WHICH THE CASUALTY WAS
KNOWN BY THE NOK (E.G. WILLIAM->BILL, ROBERT->BOB, ETC.), AND ANY
OTHER INFORMATION THAT COULD AMPLIFY THE CASUALTY'S FAMILY
SITUATION. THIS INFORMATION WILL BE USED FOR COMMAND AND CMC
CONDOLENCE LETTERS. D. ALL NOTIFICATION AND ASSISTANCE ACTIONS
COMPLETED BY AN I&I STAFF WILL BE REPORTED TO THE MARFORRES COC.
E. ILL/INJURED NOTIFICATIONS. WHEN MAKING TELEPHONIC NOTIFICATION,
UNITS WILL PROVIDE NOK MULTIPLE TELEPHONE NUMBERS AT WHICH A UNIT
REPRESENTATIVE CAN BE CONTACTED IN REGARD TO THAT MARINE. IN
ADDITION, WHEN AN ILL/INJURED MARINE IN THEATER CHOOSES TO NOTIFY
NOK OF HIS/HER INJURY, THE UNIT WILL FOLLOW-UP WITH TELEPHONIC
NOTIFICATION/CONDOLENCE CALL AND WILL PROVIDE CONTACT INFORMATION AS
SPECIFIED ABOVE. IT IS HIGHLY ENCOURAGED THAT THE SAME COURTESY BE
PROVIDED FOR HOSTILE NON-SERIOUS INJURIES.
F. HEALTH AND DENTAL RECORDS OF DECEASED MARINES WILL BE EXPRESS
MAILED TO THE DOVER PORT MORTUARY, 116 26TH STREET, DOVER, AFB DE
19902-5121. THESE RECORDS ARE REQUIRED TO MAKE POSITIVE
IDENTIFICATION. DELAYS IN SENDING THESE RECORDS WILL RESULT IN
EXTENDED STAYS AT DOVER.
G. IAW SECTION 546 OF THE NDAA FOR FY04 AND PUBLIC LAW 108-136,
NAMES OF THE DECEASED OR ANY OTHER IDENTIFYING INFORMATION WILL BE
WITHHELD FOR 24 HOURS FOLLOWING THE COMPLETION OF NOTIFICATION TO
THE NOK. DIRECT COORDINATION WITH HQMC PUBLIC AFFAIRS IS REQUIRED
PRIOR TO RELEASE OF ANY INFORMATION.
H. COMMANDERS AT ALL LEVELS WILL ENSURE ALL MARINES REVIEW AND
UPDATE THEIR RED AND SGLV 8286 PRIOR TO DEPLOYMENT. THE USE OF
MARINE ON-LINE (MOL) TO UPDATE ADDRESS INFORMATION IS ENCOURAGED.
BENEFICIARIES CAN NOT BE CHANGED ON MOL.
I. THE MARINE CORPS WILL USE THE CAPABILITIES OF THE JOINT PERSONAL
EFFECTS DEPOT (JPED) LOCATED IN ABERDEEN, MD. THE JPED IS
RESPONSIBLE FOR THE CLEANING AND SHIPMENT OF THE PERSONAL EFFECTS
(PE) OF DECEASED AND INJURED/ILL MARINES TO THE ASSIGNED CACO. THE
ASSIGNED CACO WILL COORDINATE THE PRESENTATION OF THE PERSONAL
EFFECTS TO THE NEXT OF KIN. MARINE PERSONNEL ARE ASSIGNED TO THE
JPED TO ENSURE MARINE STANDARDS ARE MAINTAINED. COMMANDERS ARE
REQUIRED TO INVENTORY AND SHIP ALL PERSONAL EFFECTS OF THE DECEASED
AND INJURED/ILL LOCATED IN THE THEATER OF OPERATIONS TO: 54TH
QUARTERMASTER (QM) COMPANY, PE DEPOT, CAMP WOLF, KUWAIT, 09336, DSN:
318-830-1070. THE 54TH QM WILL SEND THE PE TO THE DOVER PORT
MORTUARY. JPED PERSONNEL WILL PICKUP AND PROCESS THE PE AS IT
ARRIVES.
3. REPORTING UNITS WILL UTILIZE THE DOD CASUALTY REPORTING SOFTWARE
KNOWN AS THE DEFENSE CASUALTY INFORMATION PROCESSING SYSTEM-FORWARD
(DCIPS-FORWARD) TO GENERATE THE PERSONNEL CASUALTY REPORT (PCR).
DCIPS-FORWARD GREATLY REDUCES THE NUMBER OF ITEMS TO BE COMPLETED BY
FORWARD REPORTING UNITS. DCIPS-FORWARD DOES NOT RELIEVE UNITS OF
THEIR RESPONSIBILITY TO GIVE HQMC CASUALTY IMMEDIATE TELEPHONIC
NOTIFICATION OF ALL DECEASED MARINES.
A. THE SOFTWARE IS AVAILABLE AT: WWW.MANPOWER.USMC.MIL (SELECT
"PERSONAL AND FAMILY READINESS DIVISION" FROM THE COLUMN ON THE LEFT
SIDE, THEN SELECT "CASUALTY ASSISTANCE," THEN SELECT "DOWNLOAD DCIPS
FORWARD.")FOLLOW THE DIRECTIONS ON THE PAGE. AFTER DOWNLOADING THE
SOFTWARE, ALSO DOWNLOAD THE STANDARD OPERATING PROCEDURES (SOP) THAT
DETAIL USE OF THE SYSTEM.
B. FORWARD DEPLOYED UNITS WILL COMPLETE THE DCIPS-FORWARD HASTY
REPORT AND SEND THE REPORT VIA EMAIL (NIPRNET).
C. THIS MARADMIN PROVIDES THE PROCEDURES FOR REPORTING WITH DCIPS
FORWARD IN PLACE OF CHAPTER 3 OF REF A. OUR COMPUTER SOFTWARE
PROGRAMMERS HAVE RECENTLY EXPANDED THE HASTY REPORT OF DCIPS-FORWARD
VERSION 3.2 TO INCLUDE ALL OF THE REQUIRED PCR ITEMS. UNITS ARE
ENCOURAGED TO DOWNLOAD THE NEWER VERSION. UNITS UTILIZING THE
EXPANDED VERSION OF THE HASTY REPORT AND THE OLDER VERSION WILL
PROVIDE THE FOLLOWING ITEMS: (1) FOR DECEASED REPORTS,
COMPLETE DCIPS-FORWARD ITEMS: 01 (REPORT TYPE), 02 (CASUALTY TYPE),
03 (CASUALTY STATUS), 04 (REPORT NUMBER), 07 (CASUALTY CODE), 08
(SSN), 09 (LAST, FIRST, MIDDLE NAME), 12 (RANK), 13
(SERVICE)/(COMPONENT), 14 (UNIT)/(UIC), 24 (DIED IN/OUTSIDE OF A
MEDICAL TREATMENT FACILITY), 35 (DUTY STATUS), 36 (INCIDENT
DATE/TIME), 37 (PLACE OF INCIDENT, CITY, STATE,COUNTRY), 39
(CIRCUMSTANCES), 40 (INFLICTING FORCE) IF HOSTILE, 57 (DATE/TIME OF
DEATH), 58 (PLACE OF DEATH, CITY, STATE, COUNTRY), 59 (CAUSE OF
DEATH), AND 60 (BODY RECOVERED). IN ITEM #4 (REPORT NUMBER), THE
UNIT WILL ESTABLISH AND ENTER THEIR 3 CHARACTER MCC CODE, FOLLOWED
BY YEAR "05" AND THE REPORT NUMBER BEGINNING CONSECUTIVELY WITH 001
THROUGH 999. EXAMPLE: "D8205001." PROVIDE A UNIT POC IN ITEM 39
(CIRCUMSTANCES)(2) FOR INJURED/ILL, COMPLETE DCIPS-FORWARD ITEMS:
01 (REPORT TYPE), 02 (CASUALTY TYPE), 03 (CASUALTY STATUS), 04
(REPORT NUMBER), 07 (CASUALTY CODE), 08 (SSN), 09 (LAST, FIRST,
MIDDLE NAME), 12 (RANK), 13 (SERVICE)/ (COMPONENT), 14 (UNIT)/(UIC),
35 (DUTY STATUS), 36 (INCIDENT DATE/TIME), 37 (PLACE OF INCIDENT,
CITY, STATE, COUNTRY), 39 (CIRCUMSTANCES), 40(INFLICTING FORCE) IF
HOSTILE, 42 (HOSPITAL NAME, CITY, STATE, COUNTRY),44 (PROGNOSIS).
PROVIDE A UNIT POC IN ITEM 39 (CIRCUMSTANCES).
D. REAR PARTIES WILL ENSURE THAT ALL OF THE ABOVE ITEMS ARE
SUBMITTED AND WILL SEND A SUPPLEMENTAL IF A HASTY REPORT BY A
FORWARD UNIT IS MISSING ANY OF THESE REQUIRED ELEMENTS. REAR
PARTIES ARE ALSO RESPONSIBLE FOR SUPPLEMENTAL REPORTS UNTIL A MARINE
IS RETURNED TO DUTY. REPORTING DOES NOT STOP WHEN A MARINE LEAVES
BETHESDA.
E. THE FOLLOWING DISTRIBUTION GROUPS ON THE GLOBAL ADDRESS LIST
WILL BE USED IN THE "TO" BLOCK FOR SUBMISSION OF PCR(S). FOR
DECEASED MARINES,UTILIZE "CASUALTY PCR (USMC) - DECEASED." FOR
INJURED/ILL/WIA, UTILIZE "CASUALTY PCR (USMC) - INJURED/ILL." FOR
SAILORS, SOLDIERS, AND AIRMEN, UTILIZE "CASUALTY PCR (USN/USA/USAF)-
DECEASED" AND "CASUALTY PCR (USN/USA/USAF) - INJURED/ILL." ALL PCRS
SENT VIA EMAIL WILL HAVE THE SUBJECT LINE: CASUALTY REPORT -
CASUALTY CATEGORY, LAST NAME, FIRST/MIDDLE INITIAL. EXAMPLE:
"CASUALTY REPORT - DECEASED - WAGNERRO."
THE LIST BELOW DISPLAYS THE AUTODIN MESSAGE FORMAT FOUND IN REF A,
FOLLOWED BY THE EMAIL ADDRESS.
FOR USE WITH DECEASED AND INJURED/ILL REPORTS:
CMC WASHINGTON DC/MRPC/ - CASUALTYSECTION@MANPOWER.USMC.MIL
BUMED WASHINGTON DC/332/ - M09B172-MSGS@US.MED.NAVY.MIL
MSGBN QUANTICO VA/ADJ/ - CASUALTYSECTION@MSGBN.USMC.MIL
COMMARFORRES/ADJ/ - MARFORRESCDO@MFR.USMC.MIL
CMC WASHINGTON DC/OLA/MRO/ - OLAMDSUSERS@HQMC.USMC.MIL
CMC WASHINGTON DC/MMEA/ - PCRMMEA@MANPOWER.USMC.MIL
CMC WASHINGTON DC/MMOA/ - MMOACASUALTYPCR@MANPOWER.USMC.MIL
CMC WASHINGTON DC/SD/ - HQMCSD@HQMC.USMC.MIL
CMC WASHINGTON DC/JA/ - JADMSUSERS@HQMC.MIL
CMC WASHINGTON DC/PA/ - PAADMIN@USMC.HQMC.MIL
NAVY JAG WASHINGTON DC/33/ - CACOMESSAGES@JAG.NAVY.MIL
COMNAVSAFECEN NORFOLK VA/047/ - SAFE-USMCPC@NAVY.MIL
DIRNAVCRIMINVSERV WASHINGTON DC/00/23/ - JOMARS@NCIS.NAVY.MIL
SECNAV WASHINGTON DC/WHLO/ - PROTOCOL.SECNAV@NAVY.MIL
NAVMEDINFOMGMTCEN BETHESDA MD/04/ - USMCPCR@BETHESDA.MED.NAVY.MIL
CG MCRSC KANSAS CITY MO/ADJ/ - CGMCRSCG1V3@MFR.USMC.MIL
COMMARFOREUR - HLTNCO@MFE.USMC.MIL
MARINE CORPS OPERATIONS CENTER (MCOC) - MCCC2@HQMC.USMC.MIL
FOR USE WITH DECEASED ONLY:
MILMEDSUPPOFF GREAT LAKES IL/09A/ - MMSO_MORTUARY@MMSO.MED.NAVY.MIL
AFIP MEDICAL EXAMINER WASHINGTON DC - DMSANNEX@AFIP.OSD.MIL
DFAS KANSAS CITY MO/FCMS/ - DFAS_KANSAS_CITY@DFAS.MIL
436SVS DOVER AFB DE/SVD/ - DOVER.MARINESMORT@DOVER.AF.MIL
DFAS CENTER CLEVELAND - OH/PRR-CAD/-CASUALTY@DFAS.MIL
USN/USA/USAF ONLY
COMNAVPERSCOM MILLINGTON TN/621/ - MILL_NAVY CASUALTY@NAVY.MIL
F. IN THE EVENT THAT NIPRNET IS UNAVAILABLE, PCRS WILL BE SENT TO
THE CMC (MRPC) SIPRNET EMAIL ADDRESS: MHMRCOFF@HQMC.USMC.SMIL.MIL.
A VOICE REPORT TO CMC (MRPC) MUST ALERT HQMC THAT SIPRNET WILL BE
UTILIZED. ANY PCR SENT VIA SIPERNET MUST BE SENT VIA NIPRNET AS
SOON AS POSSIBLE.
4. INVITATIONAL TRAVEL ORDERS (ITO)
THE 2005 NATIONAL DEFENSE AUTHORIZATION ACT (NDAA) AMENDED CURRENT
JOINT FEDERAL TRAVEL REGULATIONS (JFTR) ON TRAVEL TO BEDSIDE AND
BURIAL.
THE JFTR NOW AUTHORIZES THREE TRAVELERS TO BEDSIDE. HQMC WILL CUT
THE INITIAL SET OF ITO FOR 21 DAYS. THE NUMBER OF DAYS AUTHORIZED
ON THE ITO WILL BE MODIFIED ONCE MEDICAL AUTHORITY DETERMINES ACTUAL
LENGTH OF STAY FOR THE MARINE.
ALSO, PER DIEM AND LODGING IS NOW AUTHORIZED FOR ALL TRAVEL TO
BEDSIDE CASES. PREVIOUS LEGISLATION PROVIDED FUNDING STRICTLY FOR
OEF/OIF.
TRAVEL TO BURIAL WAS EXPANDED TO INCLUDE SPOUSE, CHILDREN, AND
PARENTS.
PREVIOUS REGULATIONS ONLY ALLOWED PARENTS IN LIEU OF SPOUSE AND
CHILDREN.
5. ESCORTS
A. PER REF B, CENTCOM HAS DIRECTED THAT THE AIRCRAFT COMMANDER WILL
SERVE AS THE OFFICIAL ESCORT FROM THE CENTCOM AOR TO THE DOVER PORT
MORTUARY. COMPONENT SERVICES ARE NOT AUTHORIZED TO SEND ESCORTS
FROM THEATER. THE DOVER PORT MORTUARY WILL REQUIRE ANYWHERE BETWEEN
2-17 DAYS TO COMPLETE THEIR MISSION. THIS TIMEFRAME IS DEPENDENT
UPON MANY FACTORS AND THE TIMEFRAMES VARY GREATLY FROM CASE TO CASE.
MCB QUANTICO WILL PROVIDE THE ESCORTS FROM UNITS IN THE NATIONAL
CAPITOL REGION. QUANTICO'S PROXIMITY TO DOVER GREATLY ENHANCES OUR
CAPABILITY TO RESPOND QUICKLY AND EFFICIENTLY.
B. CMC (MRPC) IS THE POINT OF CONTACT FOR ALL ISSUES RELATED TO
SHIPMENT OF REMAINS. THE DOVER PORT MORTUARY IS NOT STAFFED TO
HANDLE THE NUMEROUS CALLS FROM VARIOUS AGENCIES. ALL CALLS MADE TO
THE DOVER PORT MORTUARY WILL BE PROMPTLY REFERRED TO THE APPROPRIATE
SERVICE CASUALTY OFFICE FOR ACTION.
6. ILL/INJURED PATIENT TRACKING
A. THE INJURED/ILL PATIENT TRACKING (IIPT) WEBSITE PROVIDES PATIENT
INFORMATION, MEDICAL PROGNOSIS, AND MOVEMENT/ITINERARY INFORMATION
REQUIRED BY COMMANDERS AT ALL LEVELS. UNITS CAN ACCESS THE WEBSITE
VIA MANPOWER.USMC.MIL->PERSONAL AND FAMILY READINESS
DIVISION->CASUALTY ASSISTANCE->INJURED/ILL PATIENT TRACKING WEBSITE.
B. MARINE CORPS PATIENT ADMINISTRATION TEAMS (PAT) FROM II MEF AND
MARFORLANT WILL BE ASSIGNED TO HOSPITALS IN THE MEDICAL PIPELINE
FROM IRAQ, TO NATIONAL NAVAL MEDICAL CENTER, BETHESDA AND WALTER
REED.
PAT PERSONNEL WILL PROVIDE CONTINUOUS UPDATES TO IIPT ON ALL
HOSPITALIZED MARINES.
C. PERSONS REQUIRING ACCESS SHOULD SUBMIT AN EMAIL TO:
INJURED-ILL@MANPOWER.USMC.MIL. THE REQUEST MUST INCLUDE: RANK, FULL
NAME, SERVICE, BILLET, DUTY LOCATION, EMAIL ADDRESS AND DUTY PHONE
NUMBER (DSN/COMMERCIAL). COMMANDER VERIFICATION IS REQUIRED FOR
SYSTEM ACCESS. CONSOLIDATED EMAILS SENT BY COMMANDERS OR A SCANNED
DOCUMENT FORWARDED BY THE COMMANDER WILL BE ACCEPTED. USERS OF THE
SYSTEM WILL BE GRANTED ADD/EDIT ACCESS OR VIEW-ONLY ACCESS BASED ON
THE FOLLOWING GUIDANCE: ADD/EDIT CAPABILITY WILL BE RESERVED FOR
PAT PERSONNEL AND HIGHER HEADQUARTERS ADMINISTRATORS; READ-ONLY
ACCESS WILL BE GRANTED TO COMMANDERS AND APPLICABLE STAFF.
7. ADMINISTRATION REQUIREMENTS
A. MARINE CORPS BASES, STATIONS AND MAJOR COMMANDS WILL ENSURE POC
INFORMATION FOR REAR PARTY PERSONNEL IS PROVIDED TO HEADQUARTERS,
MARINE CORPS CASUALTY (MRPC) AT: 703-784-9512; DSN: 278; TOLL FREE:
800-847-1597; FAX: 4134; OR EMAIL:
CASUALTYSECTION@MANPOWER.USMC.MIL.
B. DETAILED CACO TRAINING INFORMATION AND A GUIDE TO BENEFITS AND
ENTITLEMENTS ARE AVAILABLE ON THE CASUALTY WEBSITE:
WWW.MANPOWER.USMC.MIL
(PERSONAL AND FAMILY READINESS (MR)->CASUALTY ASSISTANCE).
C. CACOS ARE ENCOURAGED TO ACCESS THE WEBSITE:
WWW.LIFELINES.NAVY.MIL.
ONE OF MANY IMPORTANT ASPECTS OF THE SITE IS THE 12-PART VIDEO SERIES
TITLED "WHEN DISASTER STRIKES." IT IS AN EXCELLENT RESOURCE WHEN
DEALING WITH THE GRIEVING NEXT OF KIN.
D. A REPUTABLE LIST OF BENEVOLENT/PHILANTHROPIC ORGANIZATIONS WHICH
PROVIDE VARIOUS SERVICES/BENEFITS TO MARINES AND THEIR FAMILIES IS
ALSO AVAILABLE AT THE CASUALTY SECTION WEBSITE.//