R 101401Z OCT 00 ZYW
FM CMC WASHINGTON DC//M&RA//
TO MARADMIN
BT
UNCLAS //N01000//
MARADMIN 499/00
MSGID/GENADMIN//CMC M&RA//
SUBJ/RESERVE REFERRAL CREDIT PROGRAM UPDATE//
REF/A/MCO P1100.72B//
REF/B/MCO 1130.56C//
REF/C/MFR P1040.1//
NARR/REF A IS MPPM ENLPROC. REF B IS TOTAL FORCE RECRUITING
ORDER. REF C IS MARFORRES SOP FOR RECRUITING AND RETENTION.//
POC/J. WEIS/MAJ/PRIPHN:(703) 784-9136/SECPHN:DSN 278-9136/-//
RMKS/1. REF A PARAGRAPH 1204, SUB-PARAGRAPH 1B STATES,
"...RECRUITING STATIONS AND RESERVE UNITS EACH HAVE RECRUITING
RESPONSIBILITIES." REF B, PAGE 2, PARAGRAPH 4 STATES, "IN
MEETING ITS TOTAL FORCE MILITARY MANPOWER NEEDS, THE MARINE
CORPS USES A TOTAL FORCE CONCEPT. THE UNIFIED, INTEGRATED,
COOPERATIVE TEAM APPROACH SATISFIES TOTAL FORCE MANPOWER
REQUIREMENTS, WHETHER REGULAR OR RESERVE, OFFICER OR ENLISTED,
MALE OR FEMALE. THIS TOTAL FORCE MANPOWER APPROACH AVOIDS
DUPLICATION OF EFFORT AND HELPS REALIZE ECONOMIES AND
EFFICIENCIES." THE RESERVE REFERRAL CREDIT PROGRAM IS A VITAL
PART OF THE NON-PRIOR SERVICE RECRUITING MISSION ASSIGNED TO
THE MARINE CORPS RECRUITING COMMAND EACH FISCAL YEAR.
2. TO EMPHASIZE AND REVITALIZE THIS VALUABLE PROGRAM,
CORRECT DISCREPANCIES AMONG DIRECTIVES, AND CLARIFY EXISTING
RULES TO MAXIMIZE PARTICIPATION, THE CHANGES TO REF B DETAILED
BELOW, WILL BE INCORPORATED INTO FORTHCOMING REVISIONS OF
REFS A THROUGH C.
3. PARAGRAPH TWO OF ENCLOSURE THREE TO REF B, WITH THE NEW
REVISIONS, IS STATED BELOW IN ENTIRETY FOR CLEAR UNDERSTANDING
AND IMMEDIATE IMPLEMENTATION.
"2. REFERRAL CREDIT QUOTAS (RCQ)
2A. COMMARFORRES ASSIGNS EACH SMCR UNIT THEIR ANNUAL RCQ
(MINIMUM OF 25% BY UNIT FOR ALL UNITS WITH NPS QSN MISSIONS)
BROKEN OUT WITH QUARTERLY OBJECTIVES.
2B. ATTAINMENT OF ASSIGNED RCQ'S IS MANDATORY. TO ENSURE
THAT THEIR UNIT ACHIEVES ITS QUOTA, CO'S/I-I'S OF SMCR UNITS
MUST EXERCISE COMMAND ATTENTION AND TAKE AN ACTIVE INTEREST.
2B(1). A REFERRAL CREDIT IS ONLY GIVEN FOR INDIVIDUALS THE
SMCR UNIT PROVIDES TO A RECRUITING STATION (OR OFFICER
SELECTION SUBSTATION (OSS)), AND WHO ARE FOUND TO BE
QUALIFIED FOR ENLISTMENT AND SWORN IN. CLAIMS FOR A CREDIT
WILL NOT BE MADE UNLESS--AND UNTIL--AN INDIVIDUAL IS
SWORN IN. THE ONLY ACCEPTABLE PROCEDURE FOR AN SMCR UNIT
TO EARN REFERRAL CREDIT IS TO:
2B(1)(A). IDENTIFY PROSPECTS; DETERMINE THAT THE INDIVIDUAL
IS INTERESTED IN THE MARINE CORPS; SCREEN FOR OBVIOUS
DISQUALIFYING FACTORS; AND PERSUADE THE INDIVIDUAL TO
INTERVIEW FOR ENLISTMENT WITH A RECRUITER. AT THIS POINT
THE INDIVIDUAL BECOMES A REFERRAL.
2B(1)(B). COORDINATE WITH THE RECRUITING STATION TO VERIFY
WHICH RECRUITING SUBSTATION WILL PROCESS THE INDIVIDUAL.
IN THE CASE OF AN OFFICER REFERRAL, THE OFFICER SELECTION
OFFICER (OSO) WILL ADVISE THE SMCR UNIT AS TO THE NECESSARY
ACTIONS FOR PROCESSING THE REFERRAL.
2B(1)(C). THE THREE-PART REFERRAL IS BEING MODIFIED TO A
FOUR-PART CARD. REDESIGN INCLUDES ADDITIONAL INFORMATION IN
A LIGHTLY SHADED PROSPECT SECTION. THE ADDITIONAL FIELDS
WILL BE: GRADE, SCHOOL NAME, TYPE OF SCHOOL, E-MAIL ADDRESS,
AND DATE OF BIRTH. ALSO INCLUDED WILL BE A FIELD LABELED
"RUC" IN THE SECTION FILLED OUT BY THE RESERVE MARINE. THIS
WILL ENABLE THE FULFILLMENT CENTER TO ACCURATELY TRACK ALL
PROSPECTS WITH "RUC" REFERENCES FOR PROPER CREDIT TO BE
GIVEN TO RESERVE UNITS. PART FOUR IS A BUSINESS REPLY CARD
WITH THE FULFILLMENT CENTER'S ADDRESS PRINTED ON THE BACK.
1 PREPARE THE FOUR-PART REFERRAL CARD TO DELIVER PART I
TO THE RECRUITING SUBSTATION DESIGNATED TO PROCESS
THE REFERRAL.
2 FORWARD PART II TO THE RECRUITING STATION.
3 RETAIN PART III FOR THE SMCR UNIT'S RECORD.
4 FORWARD PART IV TO THE FULFILLMENT CENTER WHO
WILL TRACK THE REFERRAL UNTIL THE INDIVIDUAL IS ENLISTED
OR REJECTED. PLANNED DISTRIBUTION OF THE FOUR-PART CARD
TO THE RECRUITING STATIONS IS TO OCCUR BY MID-OCTOBER
2000. UNTIL THEN, CONTINUE TO USE THE CURRENT THREE-PART
CARD. UPON DELIVERY OF THE FOUR-PART CARD, DESTROY ALL
THREE-PART CARDS.
2B(1)(D) IN ALL CASES, THE METHOD OF INTRODUCING THE
INDIVIDUAL TO THE SUPPORTING RECRUITER WILL BE COORDINATED
BETWEEN THE SMCR UNIT AND THE RECRUITING SUBSTATION OR OSO
TO FIT THE LOCAL SITUATION.
2B(1)(E) MONITOR THE PROGRESS OF THE REFERRAL WITH THE
RECRUITING SUBSTATION OR OSS. REPORT UNDUE DELAYS TO THE
CO OF THE RECRUITING STATION.
2B(2) UPON RECEIPT OF THE REFERRAL AT A RECRUITING
SUBSTATION, THE NONCOMMISSIONED OFFICER IN CHARGE (NCOIC)
WILL COMPLETE THE APPROPRIATE ITEM ON THE REFERRAL CARD AND
STAPLE IT TO A PROSPECT APPLICANT CARD. THE NCOIC OR THE
ASSIGNED RECRUITER WILL THEN:
(A) COMPLETE SCREENING.
(B) CONDUCT AN INTERVIEW.
(C) PREPARE AN ENLISTMENT PACKAGE.
(D) PROCESS THE APPLICANT AS EXPEDITIOUSLY AS POSSIBLE
FOR ENLISTMENT.
2B(3) UPON RECEIPT OF THE REFERRAL BY AN OSS, THE OSO OR
HIS/HER ASSISTANT WILL COMPLETE THE APPROPRIATE ITEM ON THE
REFERRAL CARD AND THEN:
(A) INITIATE SCREENING AND TESTING.
(B) CONDUCT AN INTERVIEW.
(C) PREPARE THE APPLICATION.
(D) PROCESS THE REFERRAL AS EXPEDITIOUSLY AS POSSIBLE.
CLOSE COORDINATION BETWEEN THE OSO AND THE SMCR UNIT
WILL CONTINUE DURING THE APPLICANT PROCESSING.
(E) INDIVIDUALS REFERRED TO AN OSO WHO ARE SUBSEQUENTLY
NOT ACCEPTED WILL BE REFERRED BY THE OSO TO THE RSS FOR
POSSIBLE ENLISTMENT. WITHIN 2 WORKING DAYS OF EITHER
ACCEPTANCE OF NONACCEPTANCE FOR AN OFFICER PROGRAM, THE
OSS WILL NOTIFY THE SMCR UNIT OF THE DISPOSITION OF THE
REFERRAL, AND ALSO INFORM THE CO OF THE RECRUITING
STATION.
2B(4) A REFERRAL MAY BE:
(A) AN INDIVIDUAL WHO WALKS INTO THE TRAINING CENTER
AND IS INTERVIEWED BY A MEMBER OF THE SMCR UNIT ON
GENERAL INTEREST IN ENLISTING.
(B) AN INDIVIDUAL CONTACTED BY THE SMCR UNIT, WHO
EVENTUALLY DECIDES TO TALK WITH A RECRUITER ABOUT
ENLISTING.
(C) AN INDIVIDUAL WHOSE NAME IS REFERRED TO THE SMCR
UNIT BY A UNIT MEMBER OR OTHER CONTACT. AFTER SCREENING
BY THE SMCR UNIT, THE INDIVIDUAL AGREES TO AN
APPOINTMENT WITH A RECRUITER.
(D) A FORMER MARINE NOT AFFILIATED WITH THE SMCR UNIT,
THAT THE SMCR UNIT CONTACTS FROM THE INDIVIDUAL READY
RESERVE LIST IF THE PERSON EXPRESSED INTEREST IN RE-
ENLISTING IN THE REGULAR MARINE CORPS. THE FORMER
MARINE MUST GO THROUGH THE SMCR UNIT TO THE RECRUITING
SUBSTATION FOR REFERRAL CREDIT.
(E) A NON-OBLIGOR PRESENTLY IN THE SMCR UNIT WHO DECIDES
TO RE-ENLIST OR IS ACCEPTED FOR A COMMISSIONING PROGRAM
IN THE REGULAR MARINE CORPS.
(F) A RESERVIST, OBLIGOR, OR NON-OBLIGOR WHO IS ASSIGNED
TO EAD RECRUITER STATUS ON THEIR INITIAL EAD CONTRACT.
IF THE INDIVIDUAL HAS A BROKEN PERIOD AFTER HIS/HER
FIRST EAD CONTRACT AND IS SUBSEQUENTLY REASSIGNED TO
THE EAD PROGRAM, HE/SHE WILL BE COUNTED AS A REFERRAL
CREDIT. THIS DOES NOT INCLUDE AN INDIVIDUAL WHO IS
CURRENTLY AN EAD RECRUITER AND DECIDES TO RE-ENLIST IN
THE MARINE CORPS OR HAS HAD NO BREAK IN EAD STATUS.
(G) A RECRUITER AIDE GENERATED REFERRAL WHO ENLISTS.
(H) A CAT P GENERATED REFERRAL WHO ENLISTS.
(I) A RESERVIST ON BOOT CAMP LEAVE WHO GENERATES A
REFERRAL THAT ENLISTS.
NOTE: USE OF THE FOUR-PART CARD IS MANDATORY AND THE ONLY WAY TO
OBTAIN A REFERRAL CREDIT.
2B(5) A REFERRAL IS NOT:
(A) A NAME, OR A LIST OF NAMES, OBTAINED BY THE SMCR UNIT
AND PASSED ON TO A RECRUITING SUBSTATION WITHOUT ANY
ACTION TO ENCOURAGE, SCREEN, AND DETERMINE INTEREST IN
ENLISTING. THIS INCLUDES ALL LISTS OF STUDENTS, ETC.,
THAT ARE OBTAINED AND PASSED ON TO A RECRUITING
STATION/RECRUITING SUBSTATION.
(B) AN INDIVIDUAL ALREADY IN AN SMCR UNIT AS A USMCR (K)
OR (B) WHO DECIDES TO ENLIST IN THE REGULAR MARINE CORPS.
THIS INCLUDES MARINES WHO HAVE COMPLETED THE DRILLING
OBLIGATION PORTION OF THEIR 8-YEAR CONTRACT.
(C) AN INDIVIDUAL SENT TO THE RECRUITING SUBSTATION BY THE
SMCR UNIT WITHOUT A "HEADS-UP" CALL TO THE RECRUITING
STATION.
(D) AN INDIVIDUAL WHO IS LOOKING FOR A SPECIFIC RECRUITER
OR A LOCAL RECRUITING SUBSTATION TO KEEP A PREVIOUS
APPOINTMENT.
2B(6) THE POSSIBILITY EXISTS THAT A REFERRAL ALREADY PROCESSED
AND DETERMINED ELIGIBLE FOR ENLISTMENT MIGHT DECLINE TO ENLIST.
IN SUCH CASES, THE DESIGNATED RECRUITING SUBSTATION TO WHICH THE
REFERRAL WAS ORIGINALLY DELIVERED WILL PROMPTLY NOTIFY THE SMCR
UNIT OF THE REFERRAL'S DECISION AND THE INDIVIDUAL'S REASON(S).
UNTIL THE REFERRAL EITHER ENLISTS OR IS DETERMINED TO BE A LOST
CAUSE, THE INDIVIDUAL WILL CONTINUE TO BE TRACKED AS A REFERRAL
OF THE SMCR UNIT. IN ALL CASES, THE SMCR UNIT WHICH PROSPECTS
AN INDIVIDUAL HAS CLAIM TO THAT INDIVIDUAL FOR REFERRAL PURPOSES
UNLESS IT IS DETERMINED THAT A REASONABLE AMOUNT OF TIME HAS
PASSED, AND THAT THE INDIVIDUAL REVERTED FROM THE APPLICANT
STAGE TO JUST A NAME ONCE PROSPECTED (2-3 MONTHS). WHERE THE
PASSAGE OF A REASONABLE AMOUNT OF TIME IS UNDER DISPUTE, THE
DISTRICT HEADQUARTERS IN COORDINATION WITH THE SMCR UNIT'S
PARENT COMMAND WILL MAKE THE DECISION.
2C. SMCR UNITS WILL NOT ENGAGE IN DIRECT COMPETITION WITH
RECRUITING COMMANDS BY CANVASSING SCHOOL LISTS. IF ABLE TO
OBTAIN ANY SCHOOL LISTS, AN SMCR UNIT WILL TURN THE LIST OVER
TO THE LOCAL RECRUITING SUBSTATION FOR CANVASSING. THE
APPROVAL OF THE RECRUITING STATION'S CO MUST BE OBTAINED BY
THE SMCR UNIT PRIOR TO CANVASSING LISTS OF RECENT HIGH SCHOOL
GRADUATES. SMCR UNITS WILL NOT ATTEMPT TO PROSPECT, VISIT,
OR CONTACT A HIGH SCHOOL/COLLEGE/JUNIOR COLLEGE WITHOUT PRIOR
COORDINATION WITH THE RECRUITING STATION.
2D. THE MAJOR AVENUES AVAILABLE TO AN SMCR UNIT FOR LOCATING
PROSPECTS AND GENERATING REFERRALS ARE:
(1) USING SMCR UNIT MEMBER CONTACTS IN THE COMMUNITY;
(2) SPONSORING TRAINING DEMONSTRATIONS AT SHOPPING MALLS,
BEACHES, LAKES, AND OTHER GATHERING PLACES WITH RESERVE
MARINES;
(3) CONDUCTING OPEN HOUSES; AND
(4) TEAM CANVASSING EFFORTS.
2E. ANNUAL PLANNING MAY GIVE RISE TO ACTIVITIES WHICH ARE
CO-SPONSORED BY AN SMCR UNIT AND A RECRUITING STATION. WITHOUT
COMPLETE PLANNING, THE NAMES GENERATED CAN RESULT IN DISPUTES
AS TO WHO CAN BE CREDITED FOR RECRUITING PURPOSES. EVENTS
CO-SPONSORED BY SMCR UNITS AND RECRUITING STATIONS ARE
ENCOURAGED; HOWEVER, SMCR UNIT CO'S/I-I'S AND RECRUITING
STATION CO'S SHOULD DEVELOP A PROCEDURE FOR SHARING NAMES
IN ADVANCE."
3. POC AT RESERVE AFFAIRS IS MAJOR JEFF S WEIS, DSN 278-9136,
COMMERCIAL (703)784-9136, E-MAIL WEISJS@MANPOWER.USMC.MIL.
POC AT MARINE CORPS RECRUITING COMMAND IS LIEUTENANT COLONEL
STEVE WITTLE, DSN 278-9403, COMMERCIAL (703) 784-9403, E-MAIL
WITTLESB@MCRC.USMC.MIL.//
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