R 111200Z OCT 00 ZYW
FM CMC WASHINGTON DC//M-RA//
TO MARADMIN
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UNCLAS //N50000//
MARADMIN 497/00
MSGID/GENADMIN/CMC/M&RA//
SUBJ/TOTAL FORCE ADMINISTRATION QUALITY LEADERSHIP BOARD (QLB) AFTER
/ACTION REPORT//
REF/A/RMG/DC/S M-RA LTR 10/YMD:990823//
REF/B/RMG/MARADMIN 315/00//
AMPN/ REF A IS THE CHARTER FOR THE DEVELOPMENT AND IMPLEMENTATION OF
TOTAL FORCE ADMINISTRATION//
AMPN/ REF B IS THE QLB AFTER ACTION REPORT FOR 4-5 APR 00 CONFERENCE
//
RMKS/SUBJ/TOTAL FORCE ADMINISTRATION UPDATE
1. PER REF A, THE TOTAL FORCE ADMINISTRATION QLB MET 13-14 SEP IN
KANSAS CITY TO REVIEW PROGRAM PROGRESS, DISCUSS RELEVANT ISSUES AND
MAKE APPROPRIATE DECISIONS REGARDING TOTAL FORCE ADMINISTRATION.
THE PURPOSE OF THIS MARADMIN IS TO PUBLISH A PROGRESS REPORT ON THE
TOTAL FORCE ADMINISTRATION INITIATIVE.
2. TOTAL FORCE ADMINISTRATION IS A CONCEPT OF A SYSTEM
OF SYSTEMS IN A DECENTRALIZED, PREDOMINANTLY SELF-SERVICE
ENVIRONMENT THAT WILL PROVIDE A SERIES OF CAPABILITIES TO MARINES,
COMMANDERS, AND ORGANIZATIONS AND OFFER A COMMON OPERATING PICTURE
OF PERSONNEL ADMINISTRATION. THIS ENTERPRISE CONCEPT PROVIDES FOR
ONE-TIME, VIRTUALLY PAPERLESS, ENTRY OF DATA THROUGH A SINGLE
PORTAL. THERE WILL BE VERTICAL AND HORIZONTAL VISIBILITY. TOTAL
FORCE ADMINISTRATION IS AN ENHANCEMENT DESIGNED TO LEVERAGE CURRENT
TECHNOLOGY WHILE CONTINUOUSLY CONDUCTING BUSINESS PROCESS
RE-ENGINEERING USING EXISTING INFRASTRUCTURE TO THE MAXIMUM EXTENT
POSSIBLE. TOTAL FORCE ADMINISTRATION WILL BE RESPONSIVE TO THE NEEDS
OF INDIVIDUAL MARINES AND COMMANDERS. IT WILL BE ACCESSIBLE,
ACCURATE, AND NEARING REAL-TIME. IN ADDITION TO ENHANCING
ORGANIZATIONAL EFFICIENCY, THE MARINE CORPS WILL GARNER MANPOWER AND
RESOURCE DIVIDENDS. THE MARINE CORPS WILL REALIZE A RETURN ON
INVESTMENT IN THE FORM OF PROCESS IMPROVEMENT, REACHBACK CAPABILITY
AND INCREASED TOOTH-TO-TAIL RATIOS.
3. REF B ARTICULATED A CLEAR CONCEPT AND ROADMAP FOR THE TOTAL
FORCE ADMINISTRATION INITIATIVE. NOTE THAT PREVIOUS DOCUMENTS HAVE
USED THE TERM 'PHASE' TO DESCRIBE THE IMPLEMENTATION OF THE TOTAL
FORCE ADMINISTRATION CONCEPT. HEREAFTER, THE TERM 'PHASE' WILL NOW
BE REPLACED BY THE WORD 'INCREMENT' WHEN DESCRIBING THE POA&M FOR
THE TOTAL FORCE ADMINISTRATION INITIATIVE TO REFLECT THE INCREMENTAL
APPROACH TOWARDS FUNCTIONAL DEVELOPMENT AND IMPLEMENTATION AND TO
AVOID CONFUSING THE MEANING OF 'PHASE' AND ITS CONNOTATION IN THE
FORMAL ACQUISITION PROCESS.
4. REF B ESTABLISHED A TARGET DATE OF SEP 01 FOR COMPLETION OF FIELD
-LEVEL CONSOLIDATION OF PERSONNEL ADMINISTRATION ABOVE THE
TRADITIONAL BN/SQDN LEVEL THROUGHOUT THE OPERATING FORCES AND MAJOR
BASES AND STATIONS. MARFOR/MEF QLB REPS REPORTED THE FOLLOWING
CONSOLIDATION STATUS:
A. I MEF - AS OF 30 JUNE 2000 ALL MSC PERSONNEL ADMINISTRATION
WITHIN I MEF IS CONSOLIDATED AT OR ABOVE THE GROUP/REGIMENTAL LEVEL.
THERE ARE TWO INSTALLATION CENTERS LOCATED AT MAGTF TRAINING
COMMAND AND MCAS YUMA. I MEF CONTINUES TO REFINE AND ENHANCE MEU AND
DEPLOYED UNIT 'REACH-BACK'. FUTURE CONSOLIDATION EFFORTS INCLUDE
THE INCLUSION OF CE SCHOOL INTO THE MAGTF TRAINING COMMAND'S CENTER
AND MCAS MIRAMAR INSTALLATION CONSOLIDATION OF COMCABWEST, MAG-11,
MAG-16 AND COMPOSITE GROUP MACG-38/MWSG-37.
B. II MEF - PRESENTLY PERSONNEL ADMINISTRATION WITHIN II MEF IS
CONSOLIDATED IN 2D FSSG, MAG-14, MACG-28, AND II MHG. 2D MARDIV
WILL BE COMPLETE DURING APR 01. ANTICIPATING FIRST 'REACH-BACK'
DEPLOYMENT DURING DEC 00 AND FIRST MEU 'REACH-BACK' DURING APR 01.
WORKING ON 'REACH-BACK' CAPABILITIES WITH PROWLER SQUADRONS
SUPPORTING JOINT OPS. FUTURE CONSOLIDATION EFFORTS INCLUDE: 2D FSSG
IS COORDINATING WITH 2D MAW TO ALLOW CSSG'S TO BE SUPPORTED
REGIONALLY AT CHERRY POINT, NEW RIVER AND BEAUFORT; MWSG-27 IS
STANDING UP; MCAS BEAUFORT IS IN THE PLANNING STAGE - WILL BE AN
IPAC SUPPORTING ALL TENANT COMMANDS; MCAS NEW RIVER IS IN THE
PLANNING STAGE - TRYING TO RELOCATE BOTH MAGS 26 & 29 IN SAME BLDG.
C. III MEF - ISLAND-WIDE CONSOLIDATION EFFORTS CONTINUE IN A
PHASED APPROACH. GOAL IS A MEGA-CONAD LOCATED UNDER THE CONTROL
OF MCB CAMP BUTLER. TO DATE, 3D FSSG UNITS ARE FULLY CONSOLIDATED
AT CAMP KINSER; HQBN, 3D MARDIV AND III MHG UNITS ARE CONSOLIDATED
ABOARD CAMP COURTNEY; PLANNING CONTINUES FOR THE CONSOLIDATION OF
WING, MCAS FUTENMA, AND MCB BUTLER UNITS AT CAMP FOSTER DURING JAN
01; AND CONSOLIDATION OF UNITS ABOARD CAMP HANSEN WILL OCCUR DURING
SPRING 01.
D. UNITS IN HAWAII HAVE CENTRALLY CONSOLIDATED AT THE
REGIMENTAL LEVEL OR HIGHER - MCB, CSSG, 3D MAR. ASE WILL BE
CONSOLIDATED BY JAN 01 AND ALL REMAINING UNITS WILL BE CONSOLIDATED
ISLAND-WIDE BY SUMMER 2001.
E. MARFORRES - MARFORRES HAS NO IMMEDIATE PLAN FOR INTERIM
CONSOLIDATION PAST SELECTED RESERVE UNITS INVOLVED IN THE CENTRALIZED
ADMINISTRATION TEST. MCRSC IS UNDERGOING A REORGANIZATION TO PROVIDE
MORE RESPONSIVE ADMINISTRATIVE SUPPORT, PARTIALLY IN ANTICIPATION OF
THE FOLLOW-ON RESERVE PERSONNEL ADMINISTRATION CENTER (PAC)
DESIGNATION. MIGRATION TO A RESERVE PAC IS NOT EXPECTED UNTIL
AUTOMATED ADMIN PROCESSES/CAPABILITIES ARE DEVELOPED, FIELDED AND
EFFICIENCES ARE REALIZED.
5. THE TOTAL FORCE ADMINISTRATION ARCHITECTURAL ANALYSIS WAS
COMPLETED IN SEP 00 AND THE QLB CONCURRED WITH THE CONCEPTUAL
ARCHITECTURE BRIEFED BY MARCORSYSCOM.
6. THE QLB CONCURRED WITH MARFOR/MEF IMPLEMENTATION AND SUPPORT OF A
SUITE OF INTERIM AUTOMATED OFFICE ENHANCEMENT TOOLS KNOWN AS 'ASAP
2000.'
7. THE QLB APPROVED THE STEERING GROUP'S RECOMMENDATIONS TO PURSUE
THE FOLLOWING INITIATIVES:
A. AUTOMATION OF THE PROCESS FOR ISSUING MEAL CARDS. MI WILL
COORDINATE REVIEW AND CONDUCT EXPLORATION OF A NEW AUTOMATED MEAL
CARD ISSUING PROGRAM BEING DEVELOPED BY 1ST FSSG.
B. EXPLORE THE CAPABILITY FOR PERSADMIN PERSONNEL TO REPORT
ADVANCE PAY AND ADVANCE DLA VIA THE UNIT DIARY. IF FEASIBLE THE
LONG TERM GOAL WOULD BE TO PROVIDE AND CREATE A UNIT DIARY REPORTABLE
ENTRY THAT INITIATES AN IMMEDIATE EFT PAYMENT OF ADVANCE PAY AND DLA
WITHIN NORMAL PARAMETERS.
C. ELIMINATE REQUIREMENT TO MAINTAIN THE PAPER VERSION OF THE
FSA AND COLA FORM.
D. ELIMINATE THE REQUIREMENT TO SIGN COPY OF ELECTRONICALLY
CERTIFIED UNIT DIARIES.
E. EXPANSION OF BAS CODES IN MCTFS. THERE ARE OVERLAPPING CODES
POSTING TO THE BAS DATA ELEMENT. MI WILL PURSUE CORRECTING THIS
PROBLEM THROUGH FUTURE MCTFS SOFTWARE RELEASES.
F. REMOVE THE START/STOP QUARTERS ENTRY FROM THE RUC EDIT
PROCESS. REMOVAL OF THE RUC EDITS WILL ALLOW STOP AND START QUARTERS
ENTRIES TO POST INDEPENDENT OF THE JOIN/TRANSFER AND REDUCE
MISPAYMENT TO MARINES IN CASES WHERE DOCUMENTATION IS PROVIDED LATE.
G. PURSUE POLICY FOR ELECTRONIC FILES. MI WILL COORDINATE WITH
OTHER HQMC AGENCIES TO DEVELOP A MARINE CORPS POLICY REPLACING
PAPER FILES WITH E-FILES. THIS EFFORT WILL INCLUDE ALL PAPER FILES
CURRENTLY MAINTAINED.
H. ACCEPTANCE OF ELECTRONICALLY SCANNED NAVMC 11060'S VICE PAPER
COPIES IN UNIQUE SITUATIONS. COORDINATION WITH RFL IS ONGOING TO
DEVELOP A POLICY ALLOWING FIELD DISBO TO ACCEPT SCANNED COPIES OF
THE NAVMC 11060 WHERE NORMAL PROCESSING TIME WOULD HAVE AN ADVERSE
IMPACT ON THE INDIVIDUAL MARINE. FURTHER INFORMATION REGARDING THE
IMPLEMENTATION OF THE DECISIONS REACHED BY THE QLB WILL BE
PROMULGATED SEPARATELY.
8. THE QLB APPROVED A MODULE APPROACH TO DOCUMENTING CAPABILITIES
AND VISION STATEMENTS FOR MARINE CORPS FUTURE ADMINISTRATION
PROCESSES. THE FOLLOWING MODULES REPRESENT PROCESSES BEING
RE-ENGINEERED BY THE TOTAL FORCE ADMINISTRATION STEERING GROUP AND
ARE PRIORITIZED. FUTURE ENHANCEMENTS TO MARINE ONLINE WILL PROVIDE
MARINE CORPS WIDE VISIBILITY AND INTERACTION TO THESE MODULES AS
THEY ARE RE-ENGINEERED.
A. SEPARATIONS
B. AUDITS
C. ORDERS
D TRAINING AND EDUCATION
E. PUBLICATIONS
F. PERSONNEL MANAGEMENT/DRILL ACCOUNTING/DEPLOYMENTS
G. PERSONAL REQUESTS
H. PROMOTIONS
I. PAY AND ENTITLEMENTS
J. FAMILY MEMBERS
K. LEGAL
L. JOINS/GAINS/IN-OUT PROCESSING
M. CASUALTY
N. TRAVEL AND TRANSPORTATION
O. QUALIFICATIONS
P. ASSIGNMENTS
Q. MEDICAL/DENTAL
R. AWARDS
S. RECORDS MAINTENANCE/FORMS/DOCUMENTS
T. RETENTION
9. THE QLB APPROVED THE FOLLOWING RECOMMENDED CHANGES TO REF A:
A. CHANGE 'DIR, MI DIVISION, HQMC' TO 'DIR, MI DIVISION, HQMC
TOTAL FORCE ADMINISTRATION QLB DIRECTOR';
B. CHANGE DIR, MP DIVISION, HQMC FROM 'TOTAL FORCE ADMINISTARTION
DIRECTOR' TO 'REPRESENTATIVE MP DIVISION, HQMC' AS QLB MEMBER;
C. LIST AC/S G-1 MARFOREUR AS QLB MEMBER, PER PREVIOUS MARADMIN;
D. ADD AC/S G-1 TECOM AS QLB MEMBER;
E. CHANGE 'REPRESENTATIVE T&E DIVISION, MCCDC' TO 'CO, PERSONNEL
ADMIN AND LEGAL SERVICES SCHOOL' AS QLB MEMBER;
F. THE QLB AGREED TO EXPAND REPRESENTATION BY INVITING HQMC I&L
(LPP) AND THE DOD JOINT REQUIREMENTS AND INTERGRATION OFFICE.
G. STEERING GROUP MEMBER CHANGES: THE STEERING GROUP WILL BE
EXPANDED FROM 20-24 MEMBERS TO ALLOW FOR ADDITIONAL RESERVE AND SNCO
REPRESENTATION.
(1) ADD CWO4 WESTFALL, JAMES TEAM 3 FACILITATOR
(2) ADD CWO2 WALLACE, STEVE TEAM 3 MEMBER
(3) ADD CWO4 BAUNE, EUGENE TEAM 1 MEMBER
(4) ADD CWO2 PORCHE, ROBIN TEAM 2 MEMBER
(5) ADD MGYSGT ROYAL, JOHN TEAM 4 MEMBER
(6) ADD GYSGT MORRIS, PATRICK TEAM 2 MEMBER
(7) ADD A REP FROM JA (TBD) TEAM 3 MEMBER
(8) ADD MGYSGT PORTER, WILLIAM SG ADVISOR
(9) ADD A REP FROM TECOM, SG ADVISOR
10. MEMBERS OF THE QLB RECEIVED BRIEFS/TOURS OF THE INFORMATION
TECHNOLOGY DIRECTORATE, MCRSC AND THE DVA SHARED SERVICE CENTER.
THESE VISITS WERE INSIGHTFUL AND OFFERED OPPORTUNITIES TO SHARE
BUSINESS PROCESS RE-ENGINEERING LESSONS LEARNED.
11. THE NEXT QLB IS SCHEDULED FOR 17-18 JAN 01 AT QUANTICO, VA.
12. IN APR 00, THE TOTAL FORCE ADMINISTRATION BRANCH (MPX)
TRANSITIONED FROM MP DIVISION TO MI DIVISION AND IS NOW THE
MANPOWER INFORMATION PLANS BRANCH (MIP) COMPRISED OF TOTAL FORCE
ADMINISTRATION, MARINE ONLINE AND M&RA SMART CARD TECHNOLOGY PLANS
SECTIONS. POC ARE LTCOL KATZ OR MR. JAMES D. KENKEL (MIP), DSN
278-9060, COML (703)784-9060, EMAIL KATZJL@MANPOWER.USMC.MIL OR
KENKELJD@MANPOWER.USMC.MIL.//
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