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FM CMC WASHINGTON DC//RF//
TO MARADMIN
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UNCLAS //N00000//
MARADMIN 337/00
MSGID/GENADMIN/CMC WASH DC/RF//
SUBJ/UPDATE ON MANDATORY USE OF THE GOVERNMENT TRAVEL CHARGE CARD
(GTCC)/INFORMATION//
REF/A/MARADMIN 094-00//
REF/B/MARADMIN 122-00//
REF/C/DODFMR VOL 9 CHAPTER 3//
REF/D/MCO 4600.40//
NARR/ REF A PROVIDED GUIDANCE FOR IMPLEMENTATION OF MANDATORY GTCC
USE//
REF B ANNOUNCED DELAY IN IMPLEMENTATION OF MANDATORY GTCC USE
REF C IS THE DOD FINANCIAL MANAGEMENT REGULATION VOLUME 9 CHAPTER 3
(TRAVEL POLICY AND PROCEDURE)//
REF D IS THE MARINE CORPS ORDER GOVERNING THE GTCCP//
POC/J SOKOLY/MAJ/-/RFL /GTCCP MANAGER/TEL: DSN 224-4981/82//
COM (703)614-4981/82//
POC/F STOKER/SSGT/-/RFL/GTCCP MANAGER/TEL: DSN 224-4981/82//
COM (703)614-4981/82//
RMKS/1. THIS MESSAGE REITERATES GUIDANCE ISSUED IN REF A AND
PROVIDES ADDITIONAL EXEMPTIONS THAT HAVE BEEN APPROVED SINCE
PUBLICATION OF REF A. MANDATORY USE OF THE GTCC IS EFFECTIVE FOR
ALL TRAVEL THAT COMMENCES AFTER 30 APR 00. THE GTCC MUST BE USED BY ALL USMC ACTIVE, RESERVE, AND CIVILIAN PERSONNEL (REGARDLESS OF
GRADE) TO PAY EXPENSES ARISING FROM OFFICIAL GOVERNMENT TRAVEL
UNLESS EXEMPTED UNDER REF C.
2. PERSONNEL EXEMPT FROM MANDATORY CARD USE PER REF C:
A. MILITARY AND CIVILIAN PERSONNEL THAT ARE DETERMINED TO BE
INFREQUENT TRAVELERS. AN INFREQUENT TRAVELER IS ONE WHO TRAVELS
LESS THAN TWO TIMES PER YEAR. (NOTE: USMC REQUEST TO EXEMPT JUNIOR
ENLISTED PERSONNEL AS DISCUSSED IN REF B WAS NOT APPROVED. HOWEVER,
THIS EXEMPTION AND THE OTHER EXEMPTIONS LISTED BELOW COVER THE
MAJORITY OF THAT POPULATION).
B. ALL MILITARY PERSONNEL UNDERGOING INITIAL ENTRY LEVEL
(RECRUIT TRAINING/OCS) OR INITIAL SKILL TRAINING PRIOR TO REPORTING
TO THEIR FIRST PERMANENT DUTY STATION.
C. ALL MILITARY AND DOD CIVILIAN PERSONNEL WHO ARE DENIED A
GTCC BY THE BANK, OR WHOSE CARDS HAVE BEEN CANCELLED FOR FINANCIAL
IRRESPONSIBILITY OR OTHER SPECIFIC REASONS.
D. PERSONNEL WHO HAVE APPLIED FOR THE CARD BUT HAVE NOT YET
RECEIVED THE CARD
E. ALL PRISONERS.
F. DIRECT AND INDIRECT HIRE FOREIGN NATIONALS
G. HOSPITAL PATIENTS
H. PERSONNEL TRAVELING TO OR IN A FOREIGN COUNTRY WHERE THE
POLITICAL, FINANCIAL, OR COMMUNICATIONS INFRASTRUCTURE DOES NOT
SUPPORT THE USE OF A TRAVEL CHARGE CARD.
I. PERSONNEL WHOSE USE OF THE TRAVEL CHARGE CARD, DUE TO
OPERATIONAL SECURITY REQUIREMENTS OR THE CLASSIFIED NATURE OF THE
MISSION, POSES A THREAT TO NATIONAL SECURITY, ENDANGERS THE LIFE
OR PHYSICAL SAFETY OF THEMSELVES OR OTHERS INVOLVED IN THE
MISSION.
J. PERSONNEL TRAVELING ON INVITATIONAL TRAVEL ORDERS WHO DO
NOT OTHERWISE HAVE A TRAVEL CHARGE CARD.
K. PERSONNEL PERFORMING SEPARATION (RETIREMENT, DISCHARGE)
TRAVEL.
3. EXPENSES EXEMPT FROM MANDATORY USE:
A. ALL EXPENSES INCURRED DURING A PERMANENT CHANGE OF STATION
(PCS).
B. MEALS, PARKING, LOCAL TRANSPORTATION, TAXI, LAUNDRY/DRY
CLEANING, AND TIPS.
C. ALL OFFICIAL LOCAL AND LONG DISTANCE TELEPHONE CALLS
D. EXPENSES INCURRED AT A VENDOR THAT DOES NOT ACCEPT THE
GTCC.
4. THE ABOVE LISTED EXEMPTIONS PROVIDE COMMANDERS FLEXIBILITY IN THE
ISSUANCE OF THE GTCC. HOWEVER, IN ACCORDANCE WITH DOD POLICY THE USMC
WILL TAKE MAXIMUM ADVANTAGE OF THE GTCC BY USING IT FOR ALL TRAVEL
THAT IS NOT EXEMPTED BY REF C, REDUCING THE NUMBER OF TRAVEL ADVANCES
ISSUED AND SAVING THE GOVERNMENT MONEY. COMMANDERS ARE REQUESTED TO
FORWARD ANY ADDITIONAL REQUESTS FOR PERSONNEL OR EXPENSE EXEMPTIONS
TO CMC (RFL).
5. TRAVEL ORDERS: REF C REQUIRES THAT ALL TRAVEL ORDERS CONTAIN THE
FOLLOWING INFORMATION:
A. THE TRAVEL AND TRANSPORTATION REFORM ACT (TTRA) OF 1998
STIPULATES THAT THE GOVERNMENT-SPONSORED, CONTRACTOR-ISSUED TRAVEL
CARD SHALL BE USED BY ALL U.S. GOVERNMENT PERSONNEL (CIVILIAN AND
MILITARY) TO PAY FOR COSTS INCIDENT TO OFFICIAL BUSINESS TRAVEL
UNLESS SPECIFICALLY EXEMPTED BY AUTHORITY OF THE ADMINISTRATOR OF
GENERAL SERVICES OR THE HEAD OF THE AGENCY. ORDERS NEED TO ALSO
STATE:
B. WHETHER THE TRAVELER IS (OR IS NOT) A GTCC CARDHOLDER
C. IF THE TRAVELER HAS BEEN ISSUED A GTCC, INDICATE IF THE
CARDHOLDER IS (OR IS NOT) EXEMPT FROM MANDATORY USE PROVISIONS OF THE
TTRA.
D. INDICATE THAT GTCC CARDHOLDERS SHALL OBTAIN CASH AS AUTHORIZED
THROUGH ATM’S.
6. CARDHOLDER DELINQUENCY: THE MARINE CORPS GTCC DELINQUENCY RATE
HAS FALLEN OVER THE LAST 4 MONTHS, AND WE APPRECIATE THE EFFORTS OF
CARDHOLDERS, PROGRAM COORDINATORS, AND COMMANDERS. TO CONTINUE THIS
TREND WE MUST CONTINUE OUR EFFORTS TO FURTHER REDUCE DELINQUENCY AS
DISCUSSED IN REF A.
7. POLICY CONTAINED IN REF C SUPERCEDES REF D. HQMC INTENT IS TO
REISSUE REF D AS A VERY BRIEF ORDER AND NOT DUPLICATE THE POLICY/
INFORMATION CONTAINED IN REF C. REF C CAN BE VIEWED/DOWNLOADED/
PRINTED VIA THE WWW AT: HTTP://WWW.DTIC.MIL/COMPTROLLER/FMR.//
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