R 221350Z MAY 00 ZYW
FM CMC WASHINGTON DC//C4//
TO MARADMIN
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UNCLAS //N05200//
MARADMIN 264/00
MSGID/GENADMIN//
SUBJ/INFORMATION TECHNOLOGY ADVISORY 00-02 ACQUISITION AND LEASING OF
/INFORMATION TECHNOLOGY HARDWARE AND SOFTWARE POLICY//
REF/A/CMC GREEN LETTER NO/05-98/NOTAL//
REF/B/HTTP://BUYERSGUIDE./MARCORSYSCOM.USMC.MIL//
REF/C/MARADMIN 003/99/012029Z SEP 98//
REF/D/MCO 5311.1C/-/YMD:000114//
REF/E/HTTP://WWW.DTIC.MIL/COMPTROLLER/FMR//
NARR/REF A DIRECTED ESTABLISHING MARINE CORPS BUYER'S GUIDE,
PUBLISHING POLICY IRT ACCOUNTABILITY AND DIVESTITURE OF IT ASSETS,
AND ESTABLISHING STANDARD TABLES OF EQUIPMENT FOR IT. REF B IS THE
MARINE CORPS BUYER'S GUIDE, ONLINE. REF C ESTABLISHED POLICY FOR
ACCOUNTABILITY AND DIVESTITURE OF IT ASSETS. REF D ESTABLISHES
POLICY FOR REQUESTING MODIFICATION OF UNIT T/O OR TE. REF E IS THE
URL FOR THE DOD FINANCIAL MANAGEMENT REGULATION, CHAPTER 2 APPLIES.//
RMKS/1. THIS IS A CMC (L/P&R/C4)/COMMARCORSYSCOM COORDINATED
MARADMIN.
2. PURPOSE. THE PURPOSE OF THIS MARADMIN IS TO ESTABLISH POLICY REGARDING ACQUISITION AND LEASING OF INFORMATION TECHNOLOGY HARDWARE
AND SOFTWARE. THIS POLICY IS EFFECTIVE IMMEDIATELY AND DIRECTS THE
FOLLOWING:
A. PROCUREMENT AND REFRESHMENT OF ALL DESKTOPS, LAPTOPS, AND
SERVERS IS NOW CENTRALLY MANAGED BY COMMARCORSYSCOM.
B. LOCAL COMMANDS ARE NO LONGER AUTHORIZED TO ACQUIRE DESKTOPS,
LAPTOPS, OR SERVERS USING O&MMC FUNDS.
C. O&MMC FUNDS MAY BE USED TO EFFECT REPAIRS TO ANY IT HARDWARE
WHERE DAMAGE IS NOT COVERED UNDER CONTRACTED WARRANTY.
D. O&MMC FUNDS MAY BE USED TO ACQUIRE OTHER IT HARDWARE AND
SOFTWARE NOT CENTRALLY MANAGED BY COMMARCORSYSCOM (I.E. PRINTERS,
SCANNERS, ETC.).
E. FUNDS OTHER THAN O&MMC (I.E. - DEFENSE WORKING CAPITAL FUNDS,
NAVY WORKING CAPITAL FUNDS, CINC INITIATIVE FUNDS, ETC.) MAY BE
USED TO ACQUIRE ANY IT HARDWARE AND SOFTWARE. HOWEVER, IF USED TO
BUY DESKTOPS, LAPTOPS, OR SERVERS, FUNDS WILL BE TRANSFERRED TO
COMMARCORSYSCOM FOR EXECUTION USING BUYER'S GUIDE CONTRACT VEHICLES.
F. IF ACQUISITION OF IT HARDWARE REPRESENTS AN INCREASE IN UNIT
T/E, REQUEST FOR INCREASE IN T/E MUST BE SUBMITTED AND APPROVED
PRIOR TO EXECUTING THAT BUY, REF D APPLIES.
G. REQUESTS FOR TIME-CRITICAL ACQUISITION OF DESKTOPS, LAPTOPS,
OR SERVERS NEEDED TO SATISFY A CRITICAL OPERATIONAL DEFICIENCY WILL
BE HANDLED IN THE FOLLOWING MANNER:
(1) USING UNIT WILL FIRST ATTEMPT TO SATISFY REQUIREMENT THROUGH
DISTRIBUTION OR REDISTRIBUTION OF EXISTING ASSETS. REQUIREMENT
SHOULD BE FORWARDED THROUGH APPROPRIATE CHANNELS IN AN ATTEMPT TO
SATISFY AT THE LOWEST POSSIBLE LEVEL.
(2) IF REQUIREMENT CANNOT BE SATISFIED AT THE MARFOR LEVEL OR
BELOW, THE REQUIREMENT, INCLUDING APPROPRIATE JUSTIFICATION, WILL BE
FORWARDED BY THE MARFOR G-6 TO AD/CMC, C4 FOR VALIDATION.
(3) IF REQUIREMENT IS VALIDATED, AD/CMC, C4 WILL DIRECT
COMMARCORSYSCOM TO REALIGN MARINE COMMON HARDWARE SUITE (MCHS) FUNDS
AND EXECUTE THE ACQUISITION. DELIVERY WILL BE MADE TO RECEIVING UNIT
THROUGH CHANNELS ESTABLISHED BY COMMARCORSYSCOM IN SUPPORT OF MCHS
ACQUISITIONS.
H. COMMANDS WILL NOT ENTER INTO NEW LEASING AGREEMENTS WHICH
PROVIDE IT ASSETS OR SERVICES UNLESS A WAIVER IS GRANTED BY AD/CMC,
C4. COMMANDS WHICH CURRENTLY LEASE IT ASSETS OR SERVICES WILL NOT
RENEW THESE AGREEMENTS UNLESS A WAIVER IS GRANTED BY AD/CMC, C4.
WAIVERS MUST BE ROUTED THROUGH THE APPROPRIATE CHAIN OF COMMAND
BEFORE BEING SENT TO AD/CMC C4.//
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