FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
MARADMIN 046/08
R 161425Z JAN 08
MSGID/GENADMIN/CMC WASHINGTON DC CDI/TFSD//
SUBJ/POLICY FOR TOTAL FORCE
STRUCTURE MANAGEMENT SYSTEM (TFSMS) USER ACCESS//
REF/A/DOC/USMC OPSDEP MEMO
TO J8/18DEC2007//
NARR/REF A STATES THE MARINE CORPS POSITION REGARDING
ACCESS TO FORCE MANAGEMENT DATA.
1. PURPOSE. TO ESTABLISH THE POLICY FOR TOTAL FORCE STRUCTURE MANAGEMENT SYSTEM (TFSMS) USER ACCESS.
2. BACKGROUND. PER REF (A), THE MARINE CORPS POLICY REGARDING ACCESS TO FORCE MANAGEMENT DATA SPECIFICALLY STATES THE DEPUTY COMMANDANT FOR COMBAT DEVELOPMENT AND INTEGRATION WILL NOT PROVIDE DATA BELOW THE UNIT IDENTIFICATION CODE LEVEL TO NON-USMC PERSONNEL. AS A RESULT, THE POLICY FOR TFSMS ACCESS HAS CHANGED.
3. THE FOLLOWING POLICY WILL BE IMPLEMENTED 1 JAN 08:
REQUESTS FOR TFSMS ACCESS MUST BE SUBMITTED ELECTRONICALLY VIA THE TFSMS WEBSITE AT
HTTPS://TFSMS.MCCDC.USMC.MIL. THERE IS NO REQUIREMENT FOR ANYONE WHO HAS EVER HAD A TFSMS ACCOUNT TO SUBMIT ANOTHER TFSMS ACCESS REQUEST.
A. TFSMS USER ACCESS IS DETERMINED BY THE PRIMARY E-MAIL ADDRESS ENTERED ON THE TFSMS ACCESS REQUEST FORM. ENSURE THE ADDRESS ENTERED IN THE PRIMARY E-MAIL ADDRESS FIELD ON THE FORM IS CORRECT PRIOR TO SUBMITTING THE ACCESS REQUEST.
B. REQUESTS WITH A PRIMARY E-MAIL ADDRESS ENDING IN USMC.MIL WILL AUTOMATICALLY BE PROCESSED AND APPROVED. THE TFSMS WILL AUTOMATICALLY CREATE A TFSMS ACCOUNT AND E-MAIL THE USER NAME AND PASSWORD TO THE PRIMARY E-MAIL ADDRESS ENTERED ON THE ACCESS REQUEST.
C. REQUESTS WITH A PRIMARY E-MAIL ADDRESS ENDING IN .MIL, BUT NOT USMC.MIL, WILL BE REVIEWED BY THE DEPUTY COMMANDANT FOR COMBAT DEVELOPMENT AND INTEGRATION (DC, CD&I), TOTAL FORCE STRUCTURE DIVISION (TFSD) AS PART OF THE APPROVAL PROCESS. THE REQUEST MUST CONTAIN THOROUGH JUSTIFICATION AND A NEED-TO-KNOW STATEMENT FOR APPROVAL. IF APPROVED, THE TFSMS WILL CREATE A TFSMS ACCOUNT AND E-MAIL THE USER NAME AND PASSWORD TO THE PRIMARY E-MAIL ADDRESS ENTERED ON THE ACCESS REQUEST. IF TFSD DISAPPROVES THE ACCESS
REQUEST, AN E-MAIL EXPLAINING THE REASON FOR DISAPPROVAL WILL BE SENT TO THE PRIMARY E-MAIL ADDRESS ENTERED ON THE ACCESS REQUEST.
D. REQUESTS WITH A PRIMARY E-MAIL ADDRESS NOT ENDING WITH .MIL MUST BE SPONSORED BY AN EXISTING TFSMS USER THAT HAS A PRIMARY E-MAIL ADDRESS ENDING WITH .MIL. BOTH THE INDIVIDUAL SUBMITTING THE ACCESS REQUEST AND THE SPONSOR IDENTIFIED MUST BE IN SUPPORT OF THE CONTRACT OR INITIATIVE REQUIRING ACCESS TO THE TFSMS DATA.
THE ACCESS REQUEST MUST CONTAIN JUSTIFICATION, A NEED-TO-KNOW STATEMENT AND THE PRIMARY E-MAIL ADDRESS OF THE SPONSOR. THE TFSMS WILL AUTOMATICALLY SEND AN E-MAIL TO THE SPONSOR IDENTIFIED ON THE REQUEST FOR REVIEW. IF THE SPONSOR NON-CONCURS WITH THE ACCESS REQUEST, THE TFSMS NOTIFIES THE REQUESTOR VIA E-MAIL AND NO FURTHER PROCESSING OCCURS. HOWEVER, IF THE SPONSOR CONCURS WITH THE ACCESS REQUEST, THE TFSMS NOTIFIES THE REQUESTOR VIA E-MAIL AND ROUTES THE REQUEST TO TFSD FOR REVIEW. IF TFSD APPROVES THE
ACCESS REQUEST, THE TFSMS WILL CREATE A TFSMS ACCOUNT AND E-MAIL THE USERNAME AND PASSWORD TO THE PRIMARY E-MAIL ADDRESS ENTERED ON THE TFSMS ACCESS REQUEST AND ALSO SEND A NOTIFICATION E-MAIL TO THE SPONSOR. IF THE REQUEST IS NOT APPROVED, AN E-MAIL EXPLAINING THE REASON FOR DISAPPROVAL WILL BE SENT TO THE PRIMARY E-MAIL ADDRESS ENTERED ON THE TFSMS ACCESS REQUEST AND ALSO SEND A NOTIFICATION E-MAIL TO THE SPONSOR.
E. ONCE THE TFSMS ACCESS REQUEST IS SUBMITTED, IT CANNOT BE MODIFIED. IF CHANGES TO REQUEST INFORMATION ARE REQUIRED, THE REQUESTOR MUST CONTACT THE TFSMS HELP DESK VIA E-MAIL AT
TFSMS_HELPDESK@USMC.MIL.
F. IF ACCESS IS DENIED, THE REQUESTOR SHOULD CONTACT THE TFSD TFSMS ACCESS REQUEST MANAGER VIA E-MAIL. THE PRIMARY POINT OF CONTACT (POC) IS MR. JAMES R. BRADFORD AT
JAMES.BRADFORD@USMC.MIL. THE ALTERNATE POC IS MR. DARYL L. BANKS AT
DARYL.BANKS@USMC.MIL. IF THE ACCESS REQUEST ALSO HAS A SPONSOR IDENTIFIED, THE SPONSOR MAY CONTACT THE TFSD ACCESS REQUEST MANAGER ON THE REQUESTOR'S BEHALF.
4. FOR FURTHER INFORMATION OR QUESTIONS PERTAINING TO THIS POLICY CONTACT MR. DARYL L. BANKS VIA E-MAIL AT
DARYL.BANKS@USMC.MIL OR CALL COMM (703)784-2103 DSN 278-2103.
5. RELEASE AUTHORIZED BY LTGEN AMOS, DEPUTY COMMANDANT FOR COMBAT
DEVELOPMENT AND INTEGRATION//