MARADMIN 504/08
R 091402Z SEP 08
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC MRA//
SUBJ/SAFEGUARDING NATIONAL SECURITY PERSONNEL SYSTEM (NSPS)
/PAY POOL INFORMATION//
REF/A/MSGID:DOC/DOD/YMD:20080301//
POC/R. M. EDWARDS/YA-02/UNIT:MPC-20/-/TEL:(703) 432-9417
/TEL:DSN 378-9417//
NARR/REF A IS DOD, NATIONAL SECURITY PERSONNEL SYSTEM (NSPS) PAY
POOL ANALYSIS TOOL VERSION 1.2. USER GUIDE.//
GENTEXT/REMARKS/1. APPLICABILITY. THIS MARADMIN APPLIES TO ALL
ORGANIZATIONS AND POSITIONS COVERED BY THE NATIONAL SECURITY
PERSONNEL SYSTEM (NSPS).
2. BACKGROUND. THE USMC NSPS PROGRAM MANAGEMENT OFFICE (PMO)
IS REMINDING COMMANDS TO SAFE-GUARD SENSITIVE INFORMATION FROM
THE PAY POOL PROCESS WHEN PREPARING BRIEFINGS AND PRESENTATIONS
TO COMMUNICATE PAY POOL RESULTS. ORGANIZATIONAL PAY POOLS USE
TWO APPLICATIONS TO COMPLETE THE NSPS PAYOUT DISTRIBUTION
PROCESS:
A. THE FIRST APPLICATION IS THE COMPENSATION WORKBENCH (CWB).
CWB IMPORTS A DATA FILE FROM DEFENSE CIVILIAN PERSONNEL DATA
SYSTEM (DCPDS) CONTAINING EMPLOYEES' PERSONNEL INFORMATION
(E.G., NAME, EMPLOYEE ID (NOT SSN), PAY POOL ID, OCCUPATIONAL
SERIES, PAY BAND, ETC.), AS WELL AS JOB OBJECTIVE DATA (WEIGHTS,
RECOMMENDED RATINGS, SALARY, RECOMMENDED SHARES, AND RECOMMENDED
PAYOUT DISTRIBUTION FROM THE PERFORMANCE APPRAISAL APPLICATION
(PAA)). THE PAY POOL PANEL USES CWB TO RECONCILE PERFORMANCE
RATINGS, SHARES, AND PAYOUT DISTRIBUTIONS.
B. THE SECOND APPLICATION IS THE PAY POOL ANALYSIS TOOL (PAT).
SPECIFICALLY, NOTE INFORMATION ON PAGES 32-34 OF THE REF REGARDING
"COPYING CHARTS INTO POWERPOINT" AND FOLLOW IT WHILE PREPARING YOUR
PRESENTATIONS AND REPORTS. STEP-BY-STEP INSTRUCTIONS ARE PROVIDED
IN THE SECOND ATTACHMENT. MOST IMPORTANTLY, UPON COMPLETING YOUR
PRESENTATION, GO BACK AND DOUBLE CLICK ON EACH CHART YOU
INCORPORATED TO ENSURE YOU HAVE NOT EMBEDDED SENSITIVE INFORMATION.
THE USER GUIDE IS ALSO AVAILABLE IN THE NSPS READINESS TOOL DOCUMENT
LIBRARY UNDER IT AND DATA SYSTEMS/DCPDS/PAY POOL ANALYSIS TOOL
(PAT). THIS GUIDE HAS ESSENTIAL INFORMATION TO SUPPORT YOUR PAY
POOL PROCESSES. ENSURE ACCESSIBILITY OF USER GUIDE TO PRAS,
PAY AND SUB PAY POOL MANAGERS, PAY AND SUB PAY POOL PANELS, PAY
POOL ADMINISTRATORS, DATA ADMINISTRATORS, OR OTHERS WHO WILL BE
COMPILING AND ANALYZING PAY POOL DATA DURING AND FOLLOWING THE
PAY POOL PROCESS. THE GUIDE IS ABSOLUTELY ESSENTIAL IN YOUR
PREPARATION OF PRESENTATION FORMATS TO SHARE WITH THE WORKFORCE.
3. IF PAY POOL INFORMATION IS COMPROMISED BY INCLUDING CHARTS
WITH EMBEDDED DATA, COMMANDS WILL FILE A REPORT ON THE COMPROMISE
OF PERSONALLY IDENTIFIABLE INFORMATION (PII) AND PAY THEIR
LOCAL EDS CONTRACTOR TO "CLEAN UP" COMPUTERS.
4. FOR ADDITIONAL INFORMATION CONTACT MRS. CAPERTON HUBBARD,
MARINE CORPS NSPS PROGRAM MANAGER (MPC-20), M&RA, AT
CAPERTON.HUBBARD@USMC.MIL.
5. RELEASED AUTHORIZED BY M. F. APPLEGATE, DIRECTOR, MANPOWER
PLANS AND POLICY DIVISION.//