R 121630Z FEB 01 ZYW
FM CMC WASHINGTON DC//MI//
TO MARADMIN
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UNCLAS //N01080//
MARADMIN 080/01
MSGID/GENADMIN/CMC WASH DC/MI//
SUBJ/TOTAL FORCE ADMINISTRATION QUALITY LEADERSHIP BOARD (QLB)
AFTER/ACTION REPORT//
REF/A/RMG/DC/S M-RA LTR 10/YMD: 990823//
REF/B/RMG/MARADMIN 497/00//
AMPN/ REF A IS THE CHARTER FOR THE DEVELOPMENT AND IMPLEMENTATION OF
TOTAL FORCE ADMINISTRATION//
AMPN/ REF B IS THE QLB AFTER ACTION REPORT FOR 13-14 SEP 00
CONFERENCE//
RMKS/SUBJ/TOTAL FORCE ADMINISTRATION UPDATE
1. PER REF A, THE TOTAL FORCE ADMINISTRATION QLB MET 17-18 JAN
IN QUANTICO TO REVIEW PROGRAM PROGRESS, DISCUSS RELEVANT ISSUES AND
MAKE APPROPRIATE DECISIONS REGARDING TOTAL FORCE ADMINISTRATION.
THE PURPOSE OF THIS MARADMIN IS TO PUBLISH AN AFTER ACTION REPORT FOR
THE 17-18 JAN 01 TOTAL FORCE ADMINISTRATION QLB.
2. TOTAL FORCE ADMINISTRATION IS AN ENTERPRISE-WIDE INITIATIVE THAT
WILL MOVE USMC PAY & PERSONNEL ADMINISTRATION TO A PREDOMINANTLY
SELF-SERVICE, VIRTUALLY PAPERLESS, WEB-BASED ENVIRONMENT.
3. PROGRESS SINCE THE LAST QLB:
A. M&RA(MIP) AND P&R(RFL) ARE FOSTERING THE CONCEPTUAL TEST AND
EVALUATION OF FIVE PAY RELATED EXPERIMENTS IN ORDER TO BEGIN BRIDGING
PAY FUNCTIONALITY INTO TOTAL FORCE ADMINISTRATION. THE INITIATIVES
CONSIST OF 1) SPLIT DISBURSEMENT CAPABILITY; 2) AUTOMATED 11116/11060
3) EMAIL TRAVEL SETTLEMENT NOTIFICATION; 4) IIMEF/2D FSSG CONAD
SEPARATION PROCESS; AND, 5) MAGTFTC, 29 PALMS TAD REPORTING.
B. A TOTAL FORCE ADMINISTRATION STEERING GROUP PROCESS
ACTION TEAM MET DURING DEC 00 TO CONDUCT BUSINESS PROCESS
RE-ENGINEERING(BPR) ON THE PREVIOUSLY PROPOSED PAY AND PERSONNEL
ADMINISTRATION MODULES CONTAINED IN REF B. THE WORKING GROUP
COMPLETED THE ARDUOUS TASK AND, THROUGH CONSOLIDATION, REDUCED THE
NUMBER OF PROPOSED MODULES FROM 20 TO 18.
C. THE TOTAL FORCE ADMINISTRATION STEERING GROUP MET IN JAN 01
AND VALIDATED THE PROCESS ACTION TEAM'S BPR PROPOSAL.
D. PER MARADMIN 315/00, MARINE CORPS-WIDE CONSOLIDATION OF
PERSONNEL ADMINISTRATION ABOVE THE TRADITIONAL BN/SQDN LEVEL
CONTINUES. THE SCHEDULED COMPLETION DATE IS NLT SEP 01.
4. MARFORRES BRIEFED FOUR RESERVE SPECIFIC PERSONNEL ADMINISTRATION
INITIATIVES - RESERVE ORDER WRITING SYSTEM (ROWS), MARINE CORPS
MEDICAL ENTITLEMENTS DETERMINATION SYSTEM (MCMEDS), AUTOMATED DRILL
ACCOUNTING, MARINE CORPS ENLISTED ADMINISTRATIVE SEPARATION (MCEAS)
- ALONG WITH PROPOSED RESERVE ADAPTATION OF 'ASAP 2000.' THESE
INITIATIVES HAVE POSSIBLE TOTAL FORCE ADMINISTRATION APPLICABILITY.
IN ORDER TO BENEFIT FROM THE POTENTIAL FUNCTIONALITY THAT MIGHT BE
TRANSFERABLE AND TO ENSURE FUTURE COMPATIBILITY WITH THE TOTAL FORCE
ADMINISTRATION PROGRAM'S BPR EFFORTS, IT WAS AGREED THAT TOTAL FORCE
ADMINISTRATION STEERING GROUP REPRESENTATIVES SHOULD PARTICIPATE IN
ANY MARFORRES PROCESS ACTION TEAM BPR.
5. THE ISSUE OF A 'ONCE-IN-A-CAREER' EMAIL ACCOUNT FOR EVERY MARINE
WAS ADDRESSED. C4 HAS AGREED TO TAKE THE LEAD WITHIN THE NMCI
CONTRACT'S CONSTRUCT.
6. PER REF B, THE QLB CONCURRED WITH MARFOR/MEF IMPLEMENTATION AND
SUPPORT OF A SUITE OF INTERIM AUTOMATED OFFICE ENHANCEMENT TOOLS
KNOWN AS 'ASAP 2000.' AT THE 17-18 JAN 01 CONFERENCE, THE QLB AGAIN
CONCURRED WITH THE TOTAL FORCE ADMINISTRATION STEERING GROUP'S
RECOMMENDATION/REQUEST FOR CONTINUED MARFOR/MEF SUPPORT FOR
'ASAP 2000.'
7. PER REF B, THE QLB APPROVED A MODULAR APPROACH TO DOCUMENTING
CAPABILITIES AND VISION STATEMENTS FOR MARINE CORPS FUTURE
ADMINISTRATION PROCESSES. THE "CORE" MODULES THAT FOLLOW REPRESENT
PROCESSES BEING RE-ENGINEERED BY THE TOTAL FORCE ADMINISTRATION
STEERING GROUP. DURING THE 17-18 JAN 01 CONFERENCE, THE QLB
CONCURRED WITH AN INCREMENTAL IMPLEMENTATION AND AGREED ON THE
PROPOSED MODULAR DEVELOPMENT PRIORITIZATION STRATEGY FOR THE "CORE"
MODULES. THE PROPOSED MODULAR DEVELOPMENT PRIORITIZATION STRATEGY
OF THE 18 "CORE" PAY & PERSONNEL MODULES FOLLOWS:
A. PERSONAL REQUESTS
B. SEPARATIONS
C. PAY AND ENTITLEMENTS
D PERSONNEL MANAGEMENT/DRILL ACCOUNTING/DEPLOYMENTS
E. ORDERS
F. AUDIT PROCEDURES
G. PROMOTIONS
H. TRAINING/EDUCATION
I. ASSIGNMENTS/JOINS/GAINS/IN-OUT PROCESSING
J. TRAVEL AND TRANSPORTATION
K. RETENTION
L. FAMILY MEMBERS
M. LEGAL
N. RECORDS MAINTENANCE/FORMS/DOCUMENTS
O. AWARDS
P. PUBLICATIONS
Q. MEDICAL/DENTAL
R. CASUALTY
8. M&RA (MIP) WILL PRESENT THE PROPOSED PRIORITIZATION TO
MARCORSYSCOM FOR COSTING. CONCURRENTLY, THE TOTAL FORCE
ADMINISTRATION STEERING GROUP WILL BEGIN CONDUCTING BPR OF THE "CORE"
MODULES IN PRIORITY ORDER. AT THE NEXT QLB CONFERENCE, THE QLB WILL
CONSIDER THE STEERING GROUP'S BPR ASSESSMENT AND MARCORSYSCOM'S COST
ANALYSIS IN ORDER TO FINALIZE THE PRIORITIZED LIST OF MODULES THAT
WILL BE PRESENTED TO MARCORSYSCOM FOR DEVELOPMENT.
9. THE NEXT QLB IS SCHEDULED FOR 18-19 APR IN NEW ORLEANS.
10. POC ARE LTCOL KATZ OR MR. JAMES D. KENKEL (MIP), DSN 278-9060,
COML (703) 784-9060, EMAIL KATZJL@MANPOWER.USMC.MIL OR
KENKELJD@MANPOWER.USMC.MIL.//
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