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FM CMC WASHINGTON DC//MR/MRP-3//
TO MARADMIN
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UNCLAS //N01414//
MARADMIN 563/01
MSGID/GENADMIN/CMC WASHINGTON DC/MR/MRP-3//
SUBJ/SOURCE OF USPS MAIL//
POC/MICHEAL BENNETT/CWO4/MRP-3/-/TEL:(703)784-9537
/TEL:FAX(703)784-9828//
RMKS/1. WITH THE RECENT U.S. POSTAL SERVICE ANTHRAX CONTAMINATIONS,
THE DOD MILITARY POSTAL AGENCY (MPSA) HAS DIRECTED THE FOLLOWING
INFORMATION BE COLLECTED TO PROVIDE TO CENTERS FOR DISEASE
CONTROL (CDC). INFORMATION NEEDS TO BE SUBMITTED TO HQMC (MRP-3)
NLT 16 NOVEMBER 2001. EMAIL FORMAT TO BE USED HAS BEEN SENT TO ALL
MILITARY POST OFFICES.
2. WHO NEEDS TO REPORT. ALL DOD INSTALLATIONS AND ALL DOD ACTIVITIES
NOT LOCATED ON AN INSTALLATION IN THE UNITED STATES, ITS TERRITORIES,
AND POSSESSIONS. (APO/FPO UNITS DO NOT REPORT).
3. WHAT MUST BE REPORTED:
A. THE NAME AND ZIP CODE(S) OF THE REPORTING INSTALLATION
AND/OR ACTIVITIES NOT LOCATED ON AN INSTALLATION.
(1) THE INSTALLATION IS TO REPORT AS A WHOLE FOR ALL
ACTIVITIES ON THE INSTALLATION. WE DO NOT WANT A SEPARATE
REPORT FOR EACH ACTIVITY ON THE INSTALLATION.
(2) ACTIVITIES NOT LOCATED ON AN INSTALLATION ARE NOT LIMITED
TO, BUT MUST INCLUDE ROTC UNITS AND RECRUITING STATIONS.
B. THE NAME, COMPLETE OFFICIAL MAILING ADDRESS, COMMERCIAL AND
DSN TELEPHONE NUMBER, AND EMAIL ADDRESS OF THE REPORTING POC.
THIS INFORMATION WILL NOT BE MAINTAINED IN THE DATABASE BUT IS
ESSENTIAL TO RESOLVE QUESTIONS REGARDING THE SUBMITTED
INFORMATION.
C. MAIL STREAM INFORMATION. IF THERE IS MORE THAN ONE USPS MAIL
STREAM TO THE INSTALLATION OR ACTIVITY, EACH MAIL STREAM MUST BE
REPORTED SEPARATELY.
(1) PROVIDE THE NAME AND COMPLETE ADDRESS, INCLUDING THE ZIP+4
CODE OF USPS FACILITY THAT DELIVERS YOUR MAIL. IF THE USPS DOES
NOT DELIVER YOUR MAIL, AND YOU PICK IT UP FROM A USPS FACILITY,
PROVIDE THE INFORMATION FOR THAT USPS FACILITY. ALSO, INDICATE
IF THE FACILITY IS A BRANCH, STATION, POST OFFICE, OR ONE OF THE
FACILITIES LISTED BELOW.
(2) PROVIDE THE NAME AND COMPLETE ADDRESS, INCLUDING THE ZIP+4
CODE FOR EACH TIER OF USPS FACILITIES, THROUGH WHICH YOUR
INCOMING MAIL PASSES--ALL THE WAY UP STREAM TO THE APPLICABLE
USPS' FACILITY(S): PROCESSING AND DISTRIBUTION CENTER (P&DC),
AUTOMATION DISTRIBUTION CENTER (ADC), SECTIONAL CENTER FACILITY
(SCF), BULK MAIL CENTER (BMC), OR AN AIRPORT MAIL FACILITY. THE
POSTMASTER SHOULD KNOW THIS INFORMATION. THE NUMBER OF USPS
FACILITIES THAT NEED TO BE IDENTIFIED IN THE MAIL STREAM WILL
VARY FOR EACH DOD REPORTING ACTIVITY. REPORTING ACTIVITIES THAT
RECEIVE MAIL DIRECTLY FROM A P&DC NEED TO IDENTIFY ONLY ONE USPS
FACILITY. OTHERS MAY HAVE SEVERAL USPS FACILITIES TO IDENTIFY,
BEGINNING WITH THE USPS' BRANCH, STATION, OR POST OFFICE ON THE
INSTALLATION. IDENTIFYING EVERY USPS FACILITY IN THE MAIL
STREAM IS VERY IMPORTANT. EACH ONE OF THESE FACILITIES IS TO BE
IDENTIFIED BY TYPE.
4. INSTALLATION OFFICIAL MAIL MANAGERS OR POSTAL OFFICERS
SHOULD HAVE (IN ELECTRONIC FORMAT FOR EASY EMAILING) THE FOLLOWING
INFORMATION ON ALL MAIL CENTERS ON THE INSTALLATION THAT MAY RECEIVE
MAIL DIRECTLY FROM A CARRIER. THIS INCLUDES OFFICIAL MAIL CENTERS
AND MAIL CENTERS THAT PROCESS/DELIVER PERSONAL MAIL. ADDITIONALLY,
EVERY MAIL CENTER SHOULD MAINTAIN THIS SAME INFORMATION:
A. THE NAMES, ADDRESSES, AND POCS FOR ALL ACTIVITIES TO WHICH THE
MAIL CENTER DELIVERS MAIL (EITHER DELIVERED TO OR PICKED UP BY THE
ADDRESSEE). THIS SHOULD INCLUDE THOSE PLACES TO WHICH
CONSOLIDATED MAIL IS REGULARLY SENT.
B. THE NAMES, ADDRESSES, AND POCS FOR ALL ACTIVITIES FROM WHICH
THE MAIL CENTER DIRECTLY RECEIVES (EITHER PICKED UP BY THE MAIL
CENTER OR DELIVERED TO THE MAIL CENTER) MAIL. THIS SHOULD INCLUDE
THOSE ACTIVITIES FROM WHICH CONSOLIDATED MAIL IS REGULARLY
RECEIVED.
C. A MAP SHOWING THE LOCATION OF THE MAIL CENTER IN THE BUILDING.
A FLOOR PLAN SUCH AS USED IN AN EMERGENCY EVACUATION PLAN IS
SUFFICIENT.//
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