R 111300Z OCT 01 ZYW
FM CMC WASHINGTON DC//MR//
TO MARADMIN
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UNCLAS //N02342//
MARADMIN 508/01
MSGID/GENADMIN/CMC WASHINGTON DC/MR//
SUBJ/ABSENTEE VOTING PROGRAM//
POC/WARFORD K/GYSGT/CMC MRP/DSN 278-9511/COMM 703-784-9511//
RMKS/1. THE PURPOSE OF THIS MARADMIN IS TO PROVIDE THE
LATEST INFORMATION REGARDING ABSENTEE VOTING IN THE MARINE CORPS.
2. RECENT DOD, IG, AND GAO REPORTS IDENTIFIED VARIOUS ISSUES IN
THE ABSENTEE VOTING PROCESS WHICH NEEDED TO BE ADDRESSED. THESE
ISSUES INCLUDED: ASSIGNMENT OF INSTALLATION VOTING ASSISTANCE
OFFICERS (IVAO) AND UNIT VOTING ASSISTANCE OFFICERS (UVAO), TRAINING
FOR IVAO'S AND UVAO'S, TRAINING FOR ALL MARINES IN ABSENTEE VOTING
PROCEDURES, AND ENSURING COMMAND-WIDE VOTING AWARENESS.
3. AS A RESULT OF THE VARIOUS ISSUES IDENTIFIED BY DOD, IG, AND
GAO, A NEW MCO (MCO 1742.1A) HAS BEEN DRAFTED AND IS CURRENTLY
BEING ROUTED FOR SIGNATURE. THE THREE KEY ISSUES BEING ADDRESSED
IN THE MCO ARE:
(A) IVAO'S AND UVAO'S ARE REQUIRED TO BE APPOINTED IN WRITING,
WITH A COPY OF THE APPOINTMENT LETTER TO BE FORWARDED ACCORDINGLY
(SEE PARAGRAPH 4 BELOW). APPOINTMENT LETTERS WILL BE RETAINED FOR
TWO YEARS AFTER THE VOTING ASSISTANCE OFFICER (VAO) HAS RELINQUISHED
DUTIES AS THE VAO.
(B) TRAINING IS BEING PROVIDED BY THE FEDERAL VOTING ASSISTANCE
PROGRAM (FVAP). THE FVAP WILL BE HOSTING VOTING WORKSHOPS AT VARIOUS
MILITARY INSTALLATIONS. THESE WORKSHOPS WILL PROVIDE TRAINING FOR
ALL VOTING ASSISTANCE OFFICERS AT EVERY LEVEL, AS WELL AS FOR
MARINES, DEPENDENTS, AND CIVILIANS. THE WORKSHOPS WILL BEGIN IN NOV
2001 AND CONTINUE UNTIL SEP 15 2002.
(C) TO ASSIST IN INCREASING AWARENESS OF VOTING ISSUES AND
RESPONSIBILITY, VOTING CALENDARS AND POSTERS HAVE BEEN ORDERED AND
WILL BE DISTRIBUTED VIA MAJOR COMMAND VOTING ASSISTANCE OFFICERS
(MCVO) DURING DEC 2001.
4. MCVO'S MUST FORWARD THEIR APPOINTMENT LETTERS TO HQMC
(MRP) BY 15 NOV 2001. IVAO'S NEED TO FORWARD THEIR APPOINTMENT
LETTERS TO MCVO'S FOR RETENTION BY 15 NOV 2001. UVAO'S NEED TO
FORWARD THEIR APPOINTMENT LETTERS TO IVAO'S FOR RETENTION BY 15 NOV
2001. WHEN FORWARDING APPOINTMENT LETTERS DO NOT USE EXPRESS OR
CERTIFIED MAIL.
5. ALL VAO'S WILL ATTEND ONE OF THE UPCOMING FVAP VOTING WORKSHOPS
IN THEIR RESPECTIVE GEOGRAHPICAL LOCATION. THESE LOCATIONS WILL
INCLUDE MARINE CORPS AND OTHER SERVICES INSTALLATIONS. TAD EXPENSES
ARE TO BE FUNDED BY PARENT COMMANDS AS NECESSARY. A MARADMIN WILL BE
RELEASED SOON IDENTIFYING THE DATES AND LOCATIONS FOR THE FVAP VOTING
WORKSHOPS.
6. IVAO'S WILL ENSURE THAT INSTALLATION OPERATORS HAVE THE NAMES AND
PHONE NUMBERS TO REACH IVAO'S AND UVAO'S. UVAO'S ENSURE WIDEST
DISSEMINATION OF VOTING AWARENESS MATERIALS AND INFORMATION WITHIN
YOUR AREA OF RESPONSIBILITY. THE UTILIZATION OF PUBLIC AFFAIRS IS
HIGHLY ENCOURAGED TO INCREASE VOTING AWARENESS.
7. POINT OF CONTACT FOR ANY FURTHER INFORMATION IS THE HQMC VOTING
ACTION OFFICER, GYSGT WARFORD, (703) 784-9511, DSN 278-9511, FAX
X9828. PLEASE REFER TO THE HQMC VOTING WEBSITE TO ASSIST YOU IN
THE EXECUTION OF DUTIES AS A VOTING ASSISTANCE OFFICER:
HTTPS://OSPREY.MANPOWER.USMC.MIL/MANPOWER/MI/MRA_OFCT.NSF/MRP/
VOTING+HOME.//
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