R 011300Z OCT 01 ZYW
FM CMC WASHINGTON DC//C4//
TO MARADMIN
BT
UNCLAS //N02000//
MARADMIN 473/01
MSGID/GENADMIN/CMCWASHINGTON DC/C4//
SUBJ/REVISED INFORMATION TECHNOLOGY (IT) PROCUREMENT APPROVAL PROCESS//
REF/A/CMC WASHINGTON DC/PR/231130Z JAN 01//
REF/B/CMC WASHINGTON DC/PR/040400Z JAN 01//
REF/C/CMC WASHINGTON DC/C4/141415Z NOV 00//
REF/D/CMC WASHINGTON DC/C4/230900Z MAY 00//
NARR/REF A IS AN HQMC P&R MSG PROVIDING POLICY ON IT PROCUREMENT.
REF B IS AN HQMC P&R MSG ON O&M,MC AND O&M,MCR EXPENDITURES AND
WAIVER POLICY CLARIFICATION. REF C IS MARADMIN 550/00, SUBJ: IT
ADVISORY 00-04 USMC NIPRNET SOFTWARE STANDARDS. REF D IS MARADMIN
267/00, SUBJ: IT ADVISORY 00-03 MARINE CORPS IT REQUIREMENTS AND
ACQUISITION POLICY. THIS MESSAGE SUPERCEDES REF D.//
RMKS/1. THIS MESSAGE ANNOUNCES AND IMPLEMENTS THE REVISED IT
PROCUREMENT APPROVAL PROCESS. AS INDICATED IN REF B, THE CIO
INTENT FOR ESTABLISHING THE IT PROCUREMENT APPROVAL PROCESS WAS
TO SAFEGUARD AGAINST DUPLICATE SPENDING ON IT RELATED PRODUCTS
AND SERVICES (MANAGEMENT) AND OBTAIN VISIBILITY ON IT SPENDING
(OVERSIGHT) IN LIGHT OF THE IMPENDING TRANSITION TO THE NAVY
MARINE CORPS INTRANET (NMCI). IN ADDITION, THE CIO WANTS TO
ENSURE THAT IT PROCUREMENTS AND PURCHASES MADE WERE IN COMPLIANCE
WITH USMC POLICY. THE PURPOSE OF THIS MESSAGE IS TO DELEGATE
AUTHORITY TO MARFOR AND OTHER COMMANDS THAT REPORT DIRECTLY TO
HQMC AND TO STREAMLINE THE IT PROCUREMENT APPROVAL PROCESS.
2. THE FOLLOWING CHANGES TO REFS A AND B ARE NOW EFFECTIVE:
A. HQMC C4/CIO WILL CONTINUE TO PROCESS APPROVAL REQUESTS FOR IT
PROCUREMENTS GREATER THAN $25K.
B. MARCORSYSCOM PROGRAMS OF RECORD WILL PROVIDE A PROGRAM REVIEW
BRIEFING TO HQMC C4/CIO PRIOR TO MILESTONE DECISION POINTS, OR
ANNUALLY, WHICHEVER OCCURS MORE FREQUENTLY.
C. THE FOLLOWING ORGANIZATIONS (MARFORLANT, MARFORPAC, MARFORRES,
MCCDC, HQMC (AR), MATCOM, MCRC, MARFOREUR, TECOM, AND MARCORSYSCOM)
ARE HEREBY GRANTED REVIEW AND PROCESSING AUTHORITY FOR IT
PROCUREMENTS LESS THAN $25K.
D. ORGANIZATIONS SUBORDINATE TO THOSE LISTED IN 2C ABOVE MUST
FORWARD IT PROCUREMENT REQUESTS THROUGH THEIR RESPECTIVE HIGHER
HEADQUARTERS; OTHER UNITS NOT SPECIFICALLY IDENTIFIED THAT EITHER
REPORT DIRECTLY TO CMC OR OFFICES UNDER THE PURVIEW OF THE ACMC
ARE INSTRUCTED TO FORWARD THEIR PROCUREMENT REQUESTS TO HQMC (AR).
E. EACH UNIT LISTED IN 2C ABOVE MUST TRACK IT PROCUREMENT
REQUESTS AND PROVIDE A RECORD (FILE) OF ALL REQUESTS PROCESSED
(APPROVALS AND DISAPPROVALS) DURING THE MONTH TO HQMC C4/CIO
WITHIN 5 WORKING DAYS OF THE END OF EACH MONTH. THE FILE WILL
CONSIST OF AN EXCEL SPREADSHEET (THAT WILL BE PROVIDED TO ALL
UNITS) AND MUST BE SENT VIA EMAIL TO THE FOLLOWING NIPRNET
ADDRESS: CIO_POLICY@HQMC.USMC.MIL.
F. HQMC C4/CIO WILL BE THE FINAL ARBITRATOR FOR RESOLVING ANY
ISSUES INVOLVING IT PROCUREMENTS ENCOUNTERED BY COMMANDS.
3. TO EXPEDITE THE APPROVAL PROCESS AN AUTOMATED PROCESS
IMPROVEMENT IS ALSO PLANNED. A DATABASE APPLICATION HAS BEEN
DEVELOPED TO STREAMLINE THIS PROCESS. THE DATABASE APPLICATION
IS UNDERGOING FINAL TESTING AND COMMANDS WILL BE NOTIFIED VIA
MESSAGE WHEN THE DATABASE APPLICATION HAS BEEN APPROVED AND IS
AVAILABLE FOR USE. AT THAT TIME, UNITS WILL CEASE SENDING THE
RECORD FILE TO HQMC C4/CIO, AND SIMPLY ENTER THEIR INFORMATION
INTO THE MARINE CORPS WIDE DATABASE.
4. TO ENSURE A COMMON APPROACH TO REVIEWING IT PROCUREMENT
REQUESTS, THE FOLLOWING GUIDANCE IS ALSO PROVIDED:
UNIT/COMMAND COORDINATORS SHOULD BE DESIGNATED. THE
COORDINATOR'S CONTACT INFORMATION SHALL BE PROVIDED TO HQMC
C4/CIO POC BY 1 OCT 01. COORDINATORS SHALL BE GUIDED BY THE
FOLLOWING PRINCIPLES: DETERMINE WHETHER THE IT PRODUCTS OR
SERVICES TO BE PROCURED ARE COVERED UNDER THE NMCI CONTRACT;
IF A PARTICULAR PROCUREMENT REQUIREMENT IS PROVIDED UNDER
NMCI, ASSESS THE OPERATIONAL IMPACT IF THE PURCHASE IS
POSTPONED UNTIL NMCI GOES INTO EFFECT; IF NOT COVERED,
DETERMINE WHETHER THE PROPOSED PROCUREMENT IS A VALID
OPERATIONAL OR PROGRAM REQUIREMENT; APPROVAL OF A PARTICULAR
PROCUREMENT REQUEST SHOULD ONLY BE GRANTED IF IT DOES NOT
VIOLATE THE POLICIES IN REFS A THROUGH C.
5. IT IS EXPECTED THAT COMPTROLLERS WILL BE ENGAGED IN THIS
PROCESS. ADDITIONALLY, COMMAND COORDINATORS SHOULD REGULARLY
VISIT THE EDS WEB SITE TO KEEP ABREAST OF CHANGES TO THE NMCI
CONTRACT AND OTHER RELEVANT INFORMATION. THE WEBSITE ADDRESS
IS HTTP:WWW.CIO.USMC.MIL/C4/NMCI/NMCI_RELATED_LINKS.HTM.
6. USE OF LOCAL OPERATING FUNDS (I.E., O&M,MC AND O&M,MCR)
TO PROCURE IT EQUIPMENT AND SOFTWARE THAT IS CENTRALLY FUNDED
IS NOT AUTHORIZED. PROCUREMENT OF COMPUTER EQUIPMENT SHOULD BE
COORDINATED WITH MARCORSYSCOM PM/IT PRIOR TO SUBMISSION OF AN
IT PROCUREMENT REQUEST.
7. EFFECTIVE 1 OCT 01, WEEKLY STATUS REPORTS WILL BE MADE
AVAILABLE ON THE HQMC C4/CIO WEB PAGE UNTIL THE DATABASE
APPLICATION IS FULLY IMPLEMENTED.
8. HQMC C4/CIO POINT OF CONTACT IS LTCOL FRANK BRADY, CIO
BRANCH, DSN 223-3487,COMM (703) 693-3487, EMAIL
BRADYFX@HQMC.USMC.MIL.//
BT