R 271002Z SEP 01 ZYW
FM CMC WASHINGTON DC//MM//
TO MARADMIN
BT
UNCLAS //N01070//
MARADMIN 463/01
MSGID/GENADMIN/CMC WASHINGTON DC/MM//
SUBJ/TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE
/OFFICIAL MILITARY PERSONNEL FILE (OMPF)//
REF/A/DOC/CMC WASHINGTON DC MIFD/YMD:000714//
AMPN/REF A IS MCO P1070.12K INDIVIDUAL RECORDS AND
ADMINISTRATION MANUAL//
POC/M PEVERILL/GS-09/MMSB/DSN 278-5635/TEL:703-784-5635//
RMKS/1. THIS MARADMIN WILL PROVIDE INTERIM POLICY PENDING UPDATE TO
THE REF.
2. BACKGROUND. DURING THE LAST DECADE OFFICIAL PHOTOGRAPHS FOR
SELECTION BOARDS HAVE NOT BEEN FILED IN THE OFFICIAL MILITARY
PERSONNEL FILE (OMPF), SINCE STORAGE OF THE OMPF WAS ON MICROFILM AND
LEGIBILITY OF A PHOTOGRAPH ON MICROFICHE WAS EXCEEDINGLY POOR. CMC
(MMSB) NOW HAS THE CAPABILITY TO FILE LEGIBLE DIGITAL PHOTOS IN THE
OMPF. THE COMBAT VISUAL INFORMATION CENTERS (CVIC'S), IN AN EFFORT
TO REDUCE MATERIAL AND LABOR EXPENSES, NOW HAVE THE TECHNOLOGY TO
PRODUCE AND TRANSMIT DIGITAL PHOTOGRAPHS TO MMSB ELECTRONICALLY FOR
FILING. SUCCESSFUL TESTING HAS BEEN ACCOMPLISHED WITH A NUMBER OF
CVIC'S AND ALL CVIC'S HAVE BEEN GIVEN ACCESS TO CMC (MMSB'S) SYSTEM.
HQMC DOES NOT REQUIRE ANY HARD COPY PHOTOS FOR SELECTION BOARDS AS
LONG AS A DIGITAL PHOTOGRAPH IS ELECTRONICALLY SENT TO CMC (MMSB) FOR
FILING IN THE OMPF.
3. EFFECTIVE 1 OCTOBER 2001, COMMANDS WITH CVIC'S WILL SUBMIT
DIGITAL COLOR PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB) AT THE
FOLLOWING WEBSITE ADDRESS:
MMSBCVIC.MMSB.USMC.MIL
4. SPECIFICATIONS:
A. TO ALLOW PROCESSING TIME FOR FILING IN THE OMPF, DIGITAL
PHOTOGRAPHS FOR UPCOMING SELECTION BOARDS MUST BE TRANSMITTED AND
RECEIVED AT CMC (MMSB) AT LEAST TWO WEEKS PRIOR TO THE CONVENING DATE
OF THE APPLICABLE BOARD, AND NOT MORE THAN 12 MONTHS PRIOR TO THE
CONVENING DATE. NOTE THE REQUIREMENT FOR A PHOTO HAS BEEN CHANGED
FROM WITHIN SIX MONTHS PRIOR TO A SELECTION BOARD CONVENING TO 12
MONTHS. A PHOTO TAKEN FOR ANY SELECTION BOARD CONVENING WITHIN A 12
MONTH PERIOD WILL MEET THE PHOTO REQUIREMENT FOR ALL BOARDS CONVENING
WHICH THE MARINE MAY BE ELIGIBLE FOR DURING THAT 12 MONTH WINDOW.
B. IF DIGITAL PHOTOGRAPHIC EQUIPMENT IS NOT AVAILABLE, A HARD
COPY PHOTO WILL BE SUBMITTED DIRECTLY TO THE PRESIDENT OF THE
APPLICABLE BOARD PER THE GUIDANCE IN THE REF FOR POLAROID
PHOTOGRAPHS.
C. THE DIGITAL PHOTOGRAPH WILL BE TAKEN WITH THE MARINE AT
3/4 VIEW, DISPLAYING THE MARINE STANDING IN THE PRESCRIBED UNIFORM,
WITH LEFT SHOULDER FORWARD. THE DIGITAL IMAGE WILL BE COLOR
CORRECTED AND CROPPED AT 4 IN. BY 5 IN., 200 DPI, MAXIMUM FILE SIZE
70 KILOBYTES. THE IMAGE FILE WILL BE NAMED BY THE MARINES SSN AND
MUST HAVE THE EXTENSION ".JPG" AND SAVED AS A JPEG FILE USING A 5
FOR IMAGE QUALITY AND BASELINE (STANDARD) FORMAT OPTION, EXAMPLE
123456789.JPG.
D. A TITLE BOARD ON THE PHOTO WILL BE INCLUDED CONTAINING THE
MARINE'S LAST NAME, FIRST NAME, MIDDLE INITIAL(S), RANK, PRIMARY
MOS, COMPLETE SSN, HEIGHT IN INCHES AND WEIGHT IN POUNDS SEPARATED
BY A SLASH, BODY FAT PERCENTAGE IF IT EXCEEDS HEIGHT/WEIGHT
STANDARDS, DATE PHOTOGRAPH WAS TAKEN (YYMMDD), AND AN ABBREVIATED
BILLET ASSIGNMENT DESCRIPTION AND UNIT (FOR EXAMPLE, S-1 HQSVCN 2D
FSSG). FOR THOSE MARINES WHO REQUIRE DISPLAY OF BODY FAT PERCENTAGE,
CERTIFICATION BY THE SENIOR LEADERSHIP (CO/XO/SGTMAJ/1STSGT) OF THE
COMMAND IS REQUIRED PER PARAGRAPH 2002.3E OF THE REF. THE MARINE
WILL HAVE IN THEIR POSSESSION A CERTIFICATION FROM THEIR CO/XO/
SGTMAJ/1STSGT AND THE CVIC WILL INCLUDE IN THE TEXT BOX ON THE
PHOTO "CERTIFIED BY (NAME OF CO/XO/SGTMAJ OR 1STSGT, COMMAND TITLE)",
E.G. "COL I M SMITH, CO, HQBN, HQMC".
5. ALL MARINES ARE REMINDED THAT THEY ARE INDIVIDUALLY RESPONSIBLE
FOR ENSURING PROMOTION PHOTOGRAPHS ARE PROPERLY TAKEN AND TIMELY
SUBMISSION REQUIREMENTS ARE MET FOR THE APPROPRIATE CONVENING BOARD.
A MEANS TO PROVIDE INDIVIDUALS WITH CONFIRMATION OF RECEIPT OF THE
DIGITAL PHOTO VIA THE MMSB WEBSITE OR OTHER AVENUES IS BEING
REVIEWED AT THIS TIME. UNTIL THAT IS AVAILABLE, MARINES MAY CONFIRM
RECEIPT OF THE DIGITAL PHOTOGRAPH BY CONTACTING MMSB-20 AT DSN
278-3952/3974/5671 OR COMMERCIAL 703-784-3952/3974/5671 OR BY
EMAILING PEVERILLML@MANPOWER.USMC.MIL OR
HENSLEYK@MANPOWER.USMC.MIL.//
BT