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TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE; OFFICIAL MILITARY PERSONNEL FILE (OMPF) 

R 271002Z SEP 01 ZYW
  FM CMC WASHINGTON DC//MM//
  TO MARADMIN
  BT
  UNCLAS  //N01070//
  MARADMIN 463/01
  MSGID/GENADMIN/CMC WASHINGTON DC/MM//
  SUBJ/TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE
  /OFFICIAL MILITARY PERSONNEL FILE (OMPF)//
  REF/A/DOC/CMC WASHINGTON DC MIFD/YMD:000714//
  AMPN/REF A IS MCO P1070.12K INDIVIDUAL RECORDS AND
  ADMINISTRATION MANUAL//
  POC/M PEVERILL/GS-09/MMSB/DSN 278-5635/TEL:703-784-5635//
  RMKS/1.  THIS MARADMIN WILL PROVIDE INTERIM POLICY PENDING UPDATE TO
  THE REF.
  2.  BACKGROUND.  DURING THE LAST DECADE OFFICIAL PHOTOGRAPHS FOR
  SELECTION BOARDS HAVE NOT BEEN FILED IN THE OFFICIAL MILITARY
  PERSONNEL FILE (OMPF), SINCE STORAGE OF THE OMPF WAS ON MICROFILM AND
  LEGIBILITY OF A PHOTOGRAPH ON MICROFICHE WAS EXCEEDINGLY POOR. CMC
  (MMSB) NOW HAS THE CAPABILITY TO FILE LEGIBLE DIGITAL PHOTOS IN THE
  OMPF.  THE COMBAT VISUAL INFORMATION CENTERS (CVIC'S), IN AN EFFORT
  TO REDUCE MATERIAL AND LABOR EXPENSES, NOW HAVE THE TECHNOLOGY TO
  PRODUCE AND TRANSMIT DIGITAL PHOTOGRAPHS TO MMSB ELECTRONICALLY FOR            
              FILING.  SUCCESSFUL TESTING HAS BEEN ACCOMPLISHED WITH A NUMBER OF
  CVIC'S AND ALL CVIC'S HAVE BEEN GIVEN ACCESS TO CMC (MMSB'S) SYSTEM.
  HQMC DOES NOT REQUIRE ANY HARD COPY PHOTOS FOR SELECTION BOARDS AS
  LONG AS A DIGITAL PHOTOGRAPH IS ELECTRONICALLY SENT TO CMC (MMSB) FOR
  FILING IN THE OMPF.
  3.  EFFECTIVE 1 OCTOBER 2001, COMMANDS WITH CVIC'S WILL SUBMIT
  DIGITAL COLOR PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB) AT THE
  FOLLOWING WEBSITE ADDRESS:
             MMSBCVIC.MMSB.USMC.MIL
  4.  SPECIFICATIONS:
       A.  TO ALLOW PROCESSING TIME FOR FILING IN THE OMPF, DIGITAL
  PHOTOGRAPHS FOR UPCOMING SELECTION BOARDS MUST BE TRANSMITTED AND
  RECEIVED AT CMC (MMSB) AT LEAST TWO WEEKS PRIOR TO THE CONVENING DATE
  OF THE APPLICABLE BOARD, AND NOT MORE THAN 12 MONTHS PRIOR TO THE
  CONVENING DATE.  NOTE THE REQUIREMENT FOR A PHOTO HAS BEEN CHANGED
  FROM WITHIN SIX MONTHS PRIOR TO A SELECTION BOARD CONVENING TO 12
  MONTHS.  A PHOTO TAKEN FOR ANY SELECTION BOARD CONVENING WITHIN A 12
  MONTH PERIOD WILL MEET THE PHOTO REQUIREMENT FOR ALL BOARDS CONVENING            
              WHICH THE MARINE MAY BE ELIGIBLE FOR DURING THAT 12 MONTH WINDOW.
       B.  IF DIGITAL PHOTOGRAPHIC EQUIPMENT IS NOT AVAILABLE, A HARD
  COPY PHOTO WILL BE SUBMITTED DIRECTLY TO THE PRESIDENT OF THE
  APPLICABLE BOARD PER THE GUIDANCE IN THE REF FOR POLAROID
  PHOTOGRAPHS.
       C.  THE DIGITAL PHOTOGRAPH WILL BE TAKEN WITH THE MARINE AT
  3/4 VIEW, DISPLAYING THE MARINE STANDING IN THE PRESCRIBED UNIFORM,
  WITH LEFT SHOULDER FORWARD.  THE DIGITAL IMAGE WILL BE COLOR
  CORRECTED AND CROPPED AT 4 IN. BY 5 IN., 200 DPI, MAXIMUM FILE SIZE
  70 KILOBYTES.  THE IMAGE FILE WILL BE NAMED BY THE MARINES SSN AND
  MUST HAVE THE EXTENSION ".JPG" AND SAVED AS A JPEG FILE USING A 5
  FOR IMAGE QUALITY AND BASELINE (STANDARD) FORMAT OPTION, EXAMPLE
  123456789.JPG.
       D.  A TITLE BOARD ON THE PHOTO WILL BE INCLUDED CONTAINING THE
  MARINE'S LAST NAME, FIRST NAME, MIDDLE INITIAL(S), RANK, PRIMARY
  MOS, COMPLETE SSN, HEIGHT IN INCHES AND WEIGHT IN POUNDS SEPARATED
  BY A SLASH, BODY FAT PERCENTAGE IF IT EXCEEDS HEIGHT/WEIGHT
  STANDARDS, DATE PHOTOGRAPH WAS TAKEN (YYMMDD), AND AN ABBREVIATED            
              BILLET ASSIGNMENT DESCRIPTION AND UNIT (FOR EXAMPLE, S-1 HQSVCN 2D
  FSSG).  FOR THOSE MARINES WHO REQUIRE DISPLAY OF BODY FAT PERCENTAGE,
  CERTIFICATION BY THE SENIOR LEADERSHIP (CO/XO/SGTMAJ/1STSGT) OF THE
  COMMAND IS REQUIRED PER PARAGRAPH 2002.3E OF THE REF.  THE MARINE
  WILL HAVE IN THEIR POSSESSION A CERTIFICATION FROM THEIR CO/XO/
  SGTMAJ/1STSGT AND THE CVIC WILL INCLUDE IN THE TEXT BOX ON THE
  PHOTO "CERTIFIED BY (NAME OF CO/XO/SGTMAJ OR 1STSGT, COMMAND TITLE)",
  E.G. "COL I M SMITH, CO, HQBN, HQMC".
  5.  ALL MARINES ARE REMINDED THAT THEY ARE INDIVIDUALLY RESPONSIBLE
  FOR ENSURING PROMOTION PHOTOGRAPHS ARE PROPERLY TAKEN AND TIMELY
  SUBMISSION REQUIREMENTS ARE MET FOR THE APPROPRIATE CONVENING BOARD.
  A MEANS TO PROVIDE INDIVIDUALS WITH CONFIRMATION OF RECEIPT OF THE
  DIGITAL PHOTO VIA THE MMSB WEBSITE OR OTHER AVENUES IS BEING
  REVIEWED AT THIS TIME.  UNTIL THAT IS AVAILABLE, MARINES MAY CONFIRM
  RECEIPT OF THE DIGITAL PHOTOGRAPH BY CONTACTING MMSB-20 AT DSN
  278-3952/3974/5671 OR COMMERCIAL 703-784-3952/3974/5671 OR BY            
              EMAILING PEVERILLML@MANPOWER.USMC.MIL OR
  HENSLEYK@MANPOWER.USMC.MIL.//
  BT