R 231630Z MAY 01 ZYW
FM CMC WASHINGTON DC//M&RA//
TO MARADMIN
BT
UNCLAS //N50000//
MARADMIN 251/01
MSGID/GENADMIN/CMC WASHINGTON DC/M&RA//
SUBJ/TOTAL FORCE ADMINISTRATION QUALITY LEADERSHIP BOARD (QLB) AFTER
/ACTION REPORT//
REF/A/RMG/DC M-RA LTR 10/YMD: 010221 (NOTAL)//
REF/B/RMG/MARADMIN 315/00//
AMPN/REF A IS THE CHARTER FOR THE DEVELOPMENT AND IMPLEMENTATION OF
TOTAL FORCE ADMINISTRATION//
AMPN/REF B IS THE QLB AFTER ACTION REPORT FOR 4-5 APR 00
CONFERENCE//
RMKS/1. PER REF A, THE TOTAL FORCE ADMINISTRATION QLB MET 18-19 APR
IN NEW ORLEANS TO REVIEW PROGRAM PROGRESS, DISCUSS RELEVANT ISSUES
AND MAKE APPROPRIATE DECISIONS REGARDING TOTAL FORCE ADMINISTRATION.
THE PURPOSE OF THIS MARADMIN IS TO PUBLISH A PROGRESS REPORT ON THE
TOTAL FORCE ADMINISTRATION INITIATIVE.
2. TOTAL FORCE ADMINISTRATION IS AN ENTERPRISE-WIDE INITIATIVE THAT
WILL MOVE USMC PAY & PERSONNEL ADMINISTRATION TO A PREDOMINANTLY
SELF-SERVICE, VIRTUALLY PAPERLESS, WEB-BASED ENVIRONMENT.
3. REF B ESTABLISHED A TARGET DATE OF SEP 01 FOR COMPLETION OF FIELD
-LEVEL CONSOLIDATION OF PERSONNEL ADMINISTRATION ABOVE THE
TRADITIONAL BN/SQDN LEVEL THROUGHOUT THE OPERATING FORCES AND MAJOR
BASES AND STATIONS. MARFOR/MEF QLB REPS REPORTED THE FOLLOWING
CONSOLIDATION STATUS:
A. I MEF - AS OF 30 JUNE 2000, ALL MSC PERSONNEL ADMINISTRATION
WITHIN I MEF IS CONSOLIDATED AT OR ABOVE THE GROUP/REGIMENTAL LEVEL.
THERE ARE TWO INSTALLATION CENTERS LOCATED AT MAGTF TRAINING
COMMAND AND MCAS YUMA. I MEF CONTINUES TO REFINE AND ENHANCE MEU AND
DEPLOYED UNIT 'REACH-BACK.' FUTURE EFFORTS INCLUDE THE
CONSOLIDATION OF 1ST FSSG AND I MHG GPAC'S, THE INCLUSION OF CE
SCHOOL INTO THE MAGTF TRAINING COMMAND'S CENTER AND MCAS MIRAMAR
INSTALLATION CONSOLIDATION OF COMCABWEST, MAG-11, MAG-16 AND
COMPOSITE GROUP MACG-38/MWSG-37.
B. II MEF - PRESENTLY, PERSONNEL ADMINISTRATION WITHIN II MEF IS
CONSOLIDATED IN 2D FSSG, MAG-14, MACG-28, AND II MHG. 2D MARDIV
WILL BE COMPLETE DURING MAY 01. THE FIRST 'REACH-BACK' DEPLOYMENT
OCCURRED IN DEC 00 AND THE FIRST MEU 'REACH-BACK' OCCURRED DURING
APR 01. II MEF IS WORKING ON 'REACH-BACK' CAPABILITIES WITH PROWLER
SQUADRONS SUPPORTING JOINT OPS. FUTURE CONSOLIDATION EFFORTS
INCLUDE: 2D FSSG IS COORDINATING WITH 2D MAW TO ALLOW CSSD'S TO BE
SUPPORTED REGIONALLY AT CHERRY POINT, NEW RIVER AND BEAUFORT;
MWSG-27 IS STANDING UP; MCAS BEAUFORT IS IN THE PLANNING STAGE -
WILL BE AN IPAC SUPPORTING ALL TENANT COMMANDS; MCAS NEW RIVER IS IN
THE PLANNING STAGE - TRYING TO RELOCATE BOTH MAG 26 & 29 AND STATION
INTO THE SAME BLDG.
C. III MEF - ISLAND-WIDE CONSOLIDATION EFFORTS CONTINUE IN A
PHASED APPROACH. GOAL IS A MEGA-CONAD LOCATED UNDER THE CONTROL
OF MCB CAMP BUTLER. TO DATE, 3D FSSG UNITS ARE FULLY CONSOLIDATED
AT CAMP KINSER; HQBN, 3D MARDIV AND III MHG UNITS ARE CONSOLIDATED
ABOARD CAMP COURTNEY; THE CONSOLIDATION OF WING, MCAS FUTENMA, AND
MCB BUTLER UNITS AT CAMP FOSTER WAS COMPLETED DURING JAN 01; AND
CONSOLIDATION OF UNITS ABOARD CAMP HANSEN ARE CURRENTLY UNDERWAY.
D. IN HAWAII, 3RD MARINES, CSSG-3, AND THE 1ST MAW ASEK
HAVE CONSOLIDATED AT THE HIGHEST LEVEL WHILE MCBH AND MCAS HAVE
JOINTLY CONSOLIDATED. HAWAII IS EXPANDING THE CAPABILITIES OF THE
OAHU MANPOWER MANAGEMENT SERVICE CENTER. CONSOLIDATION OF THE OAHU
CONAD PROJECT CONTINUES BY PARTNERING WITH WESTPAC COMMANDS AND MCBH
TENANTS (3RD MARINES, CSSG-3, 1ST MAW ASEK, 1ST RADIO BN,
SNCO ACADEMY, H&S BN MARFORPAC, AND 4TH RECON BN, DISBURSING,
HOUSING, TMO, MCCS, NAVY RELIEF AND RED CROSS) WITH COMPLETION
DEPENDENT UPON FUNDING.
E. MARFORRES HAS NO IMMEDIATE PLAN FOR INTERIM CONSOLIDATION
PAST THE SELECTED RESERVE UNITS INVOLVED IN THE RESERVE CENTRALIZED
ADMINISTRATION INITIATIVE. MCRSC HAS UNDERGONE A REORGANIZATION TO
PROVIDE MORE RESPONSIVE ADMINISTRATIVE SUPPORT, PARTIALLY IN
ANTICIPATION OF FOLLOW-ON RESERVE PERSONNEL ADMINISTRATION CENTER
DESIGNATION. MIGRATION TO A RESERVE PAC IS NOT EXPECTED UNTIL
AUTOMATED ADMIN PROCESSES/CAPABILITIES ARE DEVELOPED, FIELDED AND
EFFICIENCIES ARE REALIZED.
4. TOTAL FORCE STRUCTURE DIVISION, MCCDC WILL BRIEF PLANS FOR THE
FIRST QUARTER FY02 STRUCTURE REVIEW AT THE NEXT QLB IN SEPTEMBER.
5. RFL BRIEFED THE STATUS OF THE FOLLOWING INITIATIVES:
A. STANDARD FINANCE SYSTEM REDESIGN SUBSYSTEM ONE (SRD-1) IS A
DFAS DEVELOPED DISBURSING SYSTEM THAT IS BEING IMPLEMENTED ON A
DISBURSING/FINANCE OFFICE BASIS MARINE CORPS WIDE. DEPLOYMENT BEGAN
IN JANUARY AND WILL BE COMPLETED THIS OCTOBER. SRD-1 PROVIDES THE
MARINE CORPS WITH THE SPLIT-DISBURSEMENT CAPABILITY THAT ENABLES
MARINES TO DIRECT A PORTION OF THEIR TRAVEL SETTLEMENT DIRECTLY TO
THE BANK OF AMERICA TO PAY THEIR GOVERNMENT TRAVEL CARD BILLS.
B. DOCUMENT TRACKING MANAGEMENT SYSTEM, FORMERLY KNOWN AS THE
EQUAD, IS CURRENTLY UNDER DEVELOPMENT AND IS SCHEDULED FOR
IMPLEMENTATION DURING OCTOBER 2001. THIS PAPERLESS SYSTEM WILL ALLOW
ADMINISTRATORS TO SUBMIT AND TRACK NAVMC FORMS 11116 AND 11060 TO
THEIR SERVICING DISBURSING OFFICER VIA THE INTRANET.
C. TTC REFORM. THE 29 PALMS FINANCE OFFICE AND IPAC BEGAN A TTC
REFORM TEST ON 1 APRIL. THIS TEST MAKES THE FINANCE OFFICER SOLELY
RESPONSIBLE FOR THE COMMENCEMENT OF ALL PCS RELATED PAY AND
ALLOWANCES AND REMOVES THE PRESENT REQUIREMENT FOR THE COMMANDING
OFFICER TO CONDUCT A JOIN AUDIT TO VALIDATE THE ACCURACY OF THESE
PAYS AND ALLOWANCES. THE COMMANDING OFFICER IS ONLY RESPONSIBLE
FOR VALIDATING THE ACCURACY OF PERSONNEL RELATED ENTRIES.
D. EMAIL TRAVEL SETTLEMENT NOTIFICATION/MARINE ONLINE. RFL
CONTINUES TO WORK WITH MARINE ONLINE TO DEVELOP A METHOD TO NOTIFY A
MARINE OF THE DATE AND AMOUNT OF THEIR TRAVEL SETTLEMENT. TESTS TO
DATE HAVE BEEN RESTRICTED TO THE MARINES SERVICED BY THE HENDERSON
HALL FINANCE OFFICE.
6. FOUR RESERVE SPECIFIC INITIATIVES WERE BRIEFED. THE QLB
CONCURRED WITH THE TOTAL FORCE ADMINISTRATION APPLICABILITY OF THESE
INITIATIVES AND, ON 19 APR 01, COMMARFORRES APPROVED THE COMMENCEMENT
OF PLANNING FOR THE TRANSITION OF FUNCTIONAL MANAGEMENT OF ROWS,
MCEAS, AND ADAPT TO M&RA (MIP). MCMEDS, A FORMAL PROGRAM MANAGED BY
MARCORSYSCOM, WILL REMAIN UNDER THE FUNCTIONAL MANAGEMENT OF M&RA
(RA). HOWEVER, A TOTAL FORCE ADMINISTRATION LINK TO MCMEDS WILL BE
EXPLORED IN THE FUTURE.
A. RESERVE ORDER WRITING SYSTEM (ROWS)(MARFORRES). ROWS IS A
WEB-ENABLED SYSTEM DESIGNED TO AUTOMATE AND INTEGRATE THE RESERVE
ORDER WRITING PROCESS, GENERATE MCTFS TRANSACTIONS, MANAGE ALL
COMPONENTS OF ORDERS GENERATION LIFECYCLE AND TRACK FUNDS
ASSOCIATED WITH RESERVE ORDERS. ROWS IS SCHEDULED FOR MAY 01
DEPLOYMENT.
B. MARINE CORPS ENLISTED ADMINISTRATIVE SEPARATIONS
(MCEAS)(MARFORRES). MCEAS IS A WEB-ENABLED SYSTEM DESIGNED TO
AUTOMATE INVOLUNTARY ENLISTED ADMIN SEPARATIONS BY PROCESSING,
TRACKING, PROVIDING VISIBILITY AND ELIMINATING MAILING PACKAGES TO
MMSB. PROJECTED DEPLOYMENT IS MAY 01.
C. MARINE CORPS MEDICAL ENTITLEMENTS DATA SYSTEM (MCMEDS)(RA).
MCMEDS IS A WEB-ENABLED, AUTOMATED SYSTEM THAT INTERFACES ALL
ASPECTS OF NOTICE OF ELIGIBILITY (NOE). MCMEDS TRACKS APPLICATIONS,
PROVIDES VISIBILITY OF APPROVED NOE'S, GENERATES REPORTS, AND
INTERFACES WITH MCTFS. MCMEDS HAS BEEN IMPLEMENTED AND FULL
OPERATIONAL CAPABILITY IS ANTICIPATED BY JUL 01.
D. AUTOMATED DRILL ACCOUNTING PERSONNEL TRACKING (ADAPT)(MCRSC).
ADAPT IS ENVISIONED TO AUTOMATE DRILL ACCOUNTING AND FACILITATE
PERSONNEL TRACKING. ADAPT IS AWAITING FUNDING FOR CONCEPT TESTING
AND DEMONSTRATION.
7. TOTAL FORCE ADMINISTRATION STEERING GROUP (SG) UPDATE:
A. THE SG BRIEFED THE RESULTS OF BUSINESS PROCESS RE-ENGINEERING
TWO (BPR-2) THAT WAS CONDUCTED 26 FEB TO 09 MAR 2001. THIRTEEN
SUBJECT MATTER EXPERTS (SME) CONVENED AT QUANTICO TO DEFINE AND
FLOWCHART THE 'TO-BE' BUSINESS RULES FOR THE 'PERSONAL REQUEST
MODULE.' THE SG SME ACCUMULATED OVER 800 MAN-HOURS WHILE REVIEWING
AND MODIFYING THE BUSINESS RULES FOR 37 SUB-PROCESSES.
B. BPR-3 IS SCHEDULED FOR 10-23 JUNE IN QUANTICO TO RE-ENGINEER
'SEPARATIONS' AND BPR-4 IS SCHEDULED FOR 15-28 JULY IN KANSAS CITY
TO RE-ENGINEER 'PAY & ALLOWANCES.'
C. THE STATUS OF OTHER SG INITIATIVES FOLLOW: THERE ARE PACKAGES
PENDING AT HQMC TO:
(1) RESCIND THE REQUIREMENT FOR WET SIGNATURES
ON PAPER UNIT DIARIES;
(2) RESCIND THE REQUIREMENT TO USE FAMILY SEPARATION
ALLOWANCE AND COST OF LIVING ALLOWANCE FORMS AND,
(3) ANNOUNCE AUTOMATED MEAL CARD APPLICATIONS.
D. THE NEXT SG MEETING IS SCHEDULED FOR 22-28 JULY IN KANSAS
CITY.
8. M&RA (MIP) PROVIDED A FUNCTIONAL MANAGEMENT UPDATE.
A. AT THE JAN 01 QLB, THE QLB APPROVED A MODULAR APPROACH TO
DOCUMENTING CAPABILITIES AND VISION STATEMENTS FOR MARINE CORPS
FUTURE ADMINISTRATION PROCESSES. EIGHTEEN MODULES WERE DEVELOPED BY
THE SG THAT REPRESENT PROCESSES BEING RE-ENGINEERED BY THE TOTAL
FORCE ADMINISTRATION STEERING GROUP AND WERE PRIORITIZED BY THE QLB.
FIVE PRIMARY CONCERNS SURFACED RELATIVE TO THE MODULAR DEVELOPMENT
APPROACH:
(1) APPARENT DUPLICATION WITH DIMHRS;
(2) MODULAR CLUSTERING AND A 'WATERFALL' APPROACH IS NOT THE
PREFERRED METHOD FROM AN IT PERSPECTIVE;
(3) ACCURATE MODULAR ('PARENT') LEVEL COSTS ESTIMATES ARE NOT
POSSIBLE;
(4) THE MAGNITUDE OF POLICY CHANGES INVOLVED AS A RESULT OF
BPR; AND,
(5) THE FUTURE OF MARINE ONLINE.
B. THE QLB CONCURRED WITH THE FOLLOWING RECOMMENDATIONS:
(1) IDENTIFY SPECIFIC TOTAL FORCE ADMINISTRATION CAPABILITIES
FOR DIMHRS DEVELOPMENT;
(2) DEVELOP BUNDLED CAPABILITIES PACKAGES (BCP) IN LIEU OF
MODULAR DEVELOPMENT TO ALLOW FOR A 'HORIZONTAL' CUT OF CLOSELY
INTERRELATED PROCESSES [SOME CAPABILITIES WILL BE IDENTIFIED AND
BUNDLED FOR MCTFS SYSTEM CHANGE REQUESTS, SOME CAPABILITIES WILL BE
IDENTIFIED AND BUNDLED FOR OTHER PROGRAM SYSTEM CHANGE REQUESTS,
AND THE REMAINING CAPABILITIY WILL BE BUNDLED FOR NEW DEVELOPMENT];
(3) COST ESTIMATES, FOR EACH BCP, WILL BE COMPLETED AFTER
THE BPR FOR THE ASSOCIATED MODULE IS COMPLETE. THIS COSTING
APPROACH WILL REDUCE THE TIME BETWEEN PLANNING AND INITIAL
DEVELOPMENT, AND ALLOWS FOR AN EVOLUTIONARY PROCUREMENT STRATEGY;
(4) POLICY CHANGES THAT REQUIRE CONCURRENCE/APPROVAL OUTSIDE
OF M&RA WILL BE FLAGGED, PARTICULARLY THOSE INVOLVING DFAS; AND,
(5) MARINE ONLINE WILL TRANSITION FROM A TECHNOLOGY
DEMONSTRATOR TO THE OFFICIAL MARINE CORPS TOTAL FORCE ADMINISTRATION
WEB-ENABLER, PENDING SUCCESSFUL NETWORK, OPERATING SYSTEM AND
HARDWARE TESTING.
C. THE QLB CONCURRED WITH THE RECOMMENDATION TO MERGE MARINE
ONLINE INTO THE TFAS PROGRAM AT MILESTONE B AS A TECHNICAL READINESS
LEVEL SEVEN (TRL-7) PROTOTYPE.
D. THE ISSUE OF A 'UNIVERSAL/ONCE-IN-A-CAREER' EMAIL ACCOUNT FOR
EVERY MARINE WAS REEMPHASIZED. C4 ACKNOWLEDGES THE URGENT NATURE OF
THE REQUIREMENT AND HAS THE LEAD TO PURSUE WITHIN THE CONSTRUCT OF
NMCI.
9. MARCORSYSCOM PM-IS PROVIDED A TFAS PROGRAM UPDATE. THE TOTAL
FORCE ADMINISTRATION PROGRAM IS APPROACHING MILESTONE B, WHICH IS
SCHEDULED FOR SEP 01, WHICH WILL LEAD TO SYSTEM DEMONSTRATION AND
SYSTEM INTEGRATION. AT MILESTONE B, THE MILESTONE DECISION
AUTHORITY WILL BE ASKED TO APPROVE THE TECHNICAL ARCHITECTURE STUDY
REPORT, ACQUISITION STRATEGY, ACQUISITION PROGRAM BASELINE
AGREEMENT, LIFE CYCLE COST ESTIMATE, TEST AND EVALUATION MASTER
PLAN, AND THE SYSTEM SECURITY AUTHORIZATION AGREEMENT.
10. PROGRAM OBJECTIVES AND MILESTONES ARE ON TRACK. IN SUMMARY,
FIELD LEVEL CONSOLIDATIONS ARE NEARING COMPLETION, PROGRAM
DEVELOPMENT AND BUSINESS PROCESS RE-ENGINEERING ARE PROGRESSING
ACCORDING TO PLAN. DISCUSSIONS ARE UNDERWAY TO IMPLEMENT BCP'S ON
MARINE ONLINE IN FY02 WHICH WILL PROVIDE FIRST THROUGH THIRD
ECHELON FUNCTIONALITY.
11. THE QLB APPROVED ADDITIONS TO THE QLB AS REFLECTED BELOW;
ANNOTATE THE FOLLOWING CHANGES TO REF A, PARA 3.E ACCORDINGLY:
A. ADD: "REPRESENTATIVE DFAS-KC MCTFS PAY," AS A QLB MEMBER.
B. ADD: "REPRESENTATIVE TECHNOLOGY SERVICES ORGANIZATION (TSO)
- KANSAS CITY," AS A NON-VOTING PARTICIPANT, RECOGNIZING THEM AS A
STRATEGIC PARTNER WITH THE MISSA AND DFAS FOR MCTFS DEVELOPMENT.
12. THE NEXT QLB IS SCHEDULED FOR 10-11 SEP 01 IN KANSAS CITY. NOTE
THE CHANGE IN DATES FROM 13-14 SEP DUE TO THE MCTFS CONF.
13. POC ARE LTCOL KATZ, MR. JAMES D. KENKEL, OR CWO4 BINNS (MIP),
DSN 278-9060, COML (703)784-9060.//
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