R 020158Z JUL 03
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLASSIFIED
MARADMIN 317/03
MSGID/GENADMIN/CMC WASHINGTON DC L LPC-4//
SUBJ/INFORMATION TECHNOLOGY-AUTOMATED DATA PROCESSING EQUIPMENT
/(IT-ADPE) INVENTORY AND EXCESS REUTILIZATION AND DONATION SCREENING
//
REF/A/DOC/PBD 082/-/09DEC2002/NOTAL//
REF/B/DOC/DOD BIC/-/30DEC2002/NOTAL//
REF/C/DOC/ASD C3I/-/04JUN2001/NOTAL//
REF/D/DOC/DOD 4160.21-M/-/18AUG1997//
REF/E/DOC/DOD 4000.25.1-M/-/08NOV2000//
REF/F/DOC/DOD 4000.25-2-M/-/19SEP2001//
REF/G/DOC/DOD 4160.21-M-1/-/21OCT1991//
REF/H/DOC/DODD 2030.8/-/17NOV1997//
NARR/REF A IS DOD PROGRAM BUDGET DECISION (PBD) NO. 082 OF 9 DEC
02. REF B IS THE OFFICE OF THE SECRETARY OF DEFENSE'S BUSINESS
INITIATIVES COUNCIL (BIC) MEMORANDUM OF 30 DEC 2002. REF C IS DOD
POLICY APPLICABLE TO THE DISPOSITION OF UNCLASSIFIED DOD COMPUTER
HARD DRIVES OF 4 JUN 2001. REF D IS THE DEFENSE MATERIEL
DISPOSITION MANUAL OF 18 AUG 1997 (USMC PCN 411 000430 00). REF E
IS THE MILITARY STANDARD REQUISITIONING AND ISSUE PROCEDURES
(MILSTRIP) (USMC PCN 411 000165 00). REF F IS THE MILITARY STANDARD
TRANSACTION REPORTING AND ACCOUNTING PROCEDURES (MILSTRAP) (USMC PCN
411 000167 00). REF G IS THE DEFENSE DEMILITARIZATION MANUAL (USMC
PCN 411 000440 00) AND REF H IS POLICY GOVERNING TRADE SECURITY
CONTROL OF DOD EXCESS AND SURPLUS PERSONAL PROPERTY (USMC PCN 411
000106 00).//
POC/G. BARCHUK/MR./LPC-4/-/TEL:DSN 225-8934
/EMAIL:BARCHUKG@HQMC.USMC.MIL//
GENTEXT/REMARKS/1. SITUATION. THE DOD INFORMATION
TECHNOLOGY/AUTOMATED DATA PROCESSING EQUIPMENT (IT/ADPE) INVENTORY
AND EXCESS REUTILIZATION AND DONATION SCREENING FUNCTIONS HAVE
TRANSFERRED FROM THE DEFENSE INFORMATION SYSTEMS AGENCY (DISA) TO
THE DEFENSE REUTILIZATION AND MARKETING SERVICE (DRMS). THE DOD
CENTRALIZED IT/ADPE DATABASE, KNOWN AS THE DEFENSE INFORMATION
TECHNOLOGY MANAGEMENT SYSTEM (DITMS), WILL BE SHUT DOWN 30 JULY
2003. THESE CHANGES ARE BASED ON POLICY AND PROGRAM CHANGES
DIRECTED IN REFS A AND B. IT/ADPE ASSETS WILL NO LONGER BE TREATED
DIFFERENTLY THAN ALL OTHER EXCESS COMMODITIES. IT/ADPE WILL BE
REPORTED AS EXCESS TO DRMO IN MUCH THE SAME MANNER AS ALL OTHER
COMMODITIES.
2. MISSION. TO PROVIDE POLICY AND PROCEDURES TO ASSURE THE
DISPOSITION OF EXCESS MARINE CORPS-OWNED OR -LEASED IT/ADPE ASSETS
IN A MANNER THAT ENSURES MAXIMUM USE TO SATISFY VALID REQUIREMENTS;
PERMITS AUTHORIZED DONATIONS TO ELIGIBLE RECIPIENTS; OBTAINS OPTIMUM
MONETARY RETURN TO THE U.S. GOVERNMENT; PROMOTES SECURITY AND
PROTECTS SENSITIVE DATA; PROTECTS THE ENVIRONMENT; AND MINIMIZES
LOST, STOLEN, OR DESTROYED GOVERNMENT PERSONAL PROPERTY. IT/ADPE
ASSETS ARE NOT ELIGIBLE FOR PROCESSING UNDER THIS POLICY THAT ARE:
A. DESIGNATED FOR OWNERSHIP TRANSITION TO ELECTRONIC DATA
SYSTEMS (EDS) UNDER THE NAVY AND MARINE CORPS INTRANET (NMCI)
PROGRAM.
B. DESIGNATED AS "TEMPEST," "CLASSIFIED," "COMSEC," OR THAT
HAVE ANY "HAZARDOUS" INDICATORS.
3. EXECUTION.
A. COMMANDER'S INTENT AND CONCEPT OF OPERATIONS:
(1) COMMANDER'S INTENT:
(A) AS STORES ACCOUNT CODE (SAC) "3" SERIALIZED ITEMS,
MARINE CORPS IT/ADPE ASSETS ARE CENTRALLY MANAGED AND CONTROLLED BY
MARCORSYSCOM (C4IIS/ESI/NMCI) THROUGH COMMAND/ACTIVITY CHIEF
INFORMATION OFFICERS (CIO), COMMUNICATION OFFICERS (COMMO),
INFORMATION SYSTEMS MANAGEMENT OFFICERS (ISMO), LOGISTICS/SUPPLY
OFFICERS (LOG/SUPO), ELECTRONIC MAINTENANCE OFFICERS, G-6, S-6, G-4,
S-6, ELMACO, OR CONTRACTED LOGISTICS SUPPORT (CLS) ARRANGEMENTS.
(B) THE MARINE CORPS PROPERTY ACCOUNTABILITY SYSTEM FOR
MARINE CORPS IT/ADPE ASSETS IS THE ASSET-TRACKING LOGISTICS
AUTOMATED SUPPLY SYSTEM (ATLASS). POSTS/BASES/STATIONS WERE
PREVIOUSLY DIRECTED TO TRANSFER ACCOUNTABILITY OF IT/ADPE ASSETS
FROM THE DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS) TO ATLASS.
(C) THE PROVISIONS OF REF C WILL APPLY PRIOR TO ANY
CHANGE IN CUSTODY/ACCOUNTABILITY AS JOINTLY DETERMINED BY THE
G-6/G-4 OR EQUIVALENT AUTHORITY. EDS IS RESPONSIBLE FOR COMPLIANCE
WITH REF C UNDER NMCI.
(D) SUPPLY CONDITION CODES DELINEATED IN APPENDIX 2.5 OF
REF F WILL BE APPLIED ACCORDINGLY. IT/ADPE ASSETS DESIGNATED AS
SUPPLY CONDITION CODE "H" MUST BE ACCOMPANIED BY AN OFFICIALLY
SIGNED LETTER OF UNSERVICEABLE PROPERTY.
(2) CONCEPT OF OPERATIONS:
(A) INTERNAL MARINE CORPS REDISTRIBUTION/DISPOSITION OF
EXCESS GOVERNMENT-OWNED OR -LEASED IT/ADPE WITH "A" OR "H" TAMCN'S
WILL TYPICALLY BE COORDINATED WITH MARCORSYSCOM.
(B) MARCORSYSCOM-DIRECTED DISPOSITION TO DRMO WILL BE
PROCESSED SIMILARLY TO ANY OTHER COMMODITY PER REF D.
(C) MANAGEMENT, ACCOUNTABILITY AND CONTROL OF EXCESS
MARINE CORPS IT/ADPE ASSETS MAY NOT LEAVE MARINE CORPS OR DOD
CONTROL EXCEPT AS SPECIFICALLY AUTHORIZED BY FEDERAL STATUTES AND
IS SUBJECT TO STRICT ADHERENCE TO REFS C THROUGH H. NMCI TRANSI-
TION DOES NOT CONSTITUTE EXCESS IT/ADPE ASSETS LEAVING MARINE
CORPS OR
(D) AS DETERMINED BY DRMO, ELIGIBLE RECIPIENTS MAY
RECEIVE DONATIONS OF SURPLUS IT/ADPE UNDER THE AUSPICES OF THE
COMPUTER FOR LEARNING PROGRAM/EDUCATIONAL INSTITUTIONS PROGRAM, WHEN
NO OTHER DOD/FEDERAL/SPECIAL PROGRAMS CUSTOMER REQUIREMENTS EXIST.
B. SUBORDINATE ELEMENT MISSIONS:
(1) MAINTAIN PROPERTY ACCOUNTABILITY. REQUIRED DATA
ELEMENTS FOR ACCOUNTABILITY AND DISPOSITION INCLUDE:
(A) TAMCN (INTERNAL USE).
(B) NATIONAL STOCK NUMBER (NSN). IF NSN IS NOT
ASSIGNED, USE APPROPRIATE FEDERAL SUPPLY CLASS/GROUP (FSCG) WITHIN
FSG 70, SUCH AS: 1) 7021-00-CPU, 2) 7025-00-MONITOR, 3)
7025-00-PRINTER, ETC. FOR ADDITIONAL FSCG INFO, SEE:
HTTP:WWW.DLIS.DLA.MIL/H2/DEFAULT.ASP.
(C) NOMENCLATURE & DESCRIPTION (SEE ATTACHMENT 2 OF
CONCEPT OF OPERATIONS (CONOPS) AT:
HTTP:WWW.DRMS.DLA.MIL/RTDA/DOD_IT/ DOD_IT.HTML.
(D) SERIAL NUMBERS (CPU SERIAL NO. IS MANDATORY).
(E) UNIT PRICE.
(F) TOTAL PRICE (UNIT PRICE X QUANTITY).
(G) VALID & ACCURATE DODAAC FOR DOCUMENT NUMBER ON
DISPOSAL TURN-IN DOCUMENT, DD FORM 1348-1/A, 1348-2, OR ELECTRONIC
TURN-IN DOCUMENT, AND TAC-1 UNIT ADDRESS.
(H) ADDITIONAL STATEMENTS/CERTIFICATIONS APPLICABLE TO
HARD DRIVE REQUIREMENTS, ETC., AND COMPLETE POINT OF CONTACT (POC)
INFORMATION TO ENABLE DISPOSITION.
(2) COORDINATE INTERNAL REDISTRIBUTION WITH AND/OR REQUEST
DISPOSITION INSTRUCTIONS FROM MARCORSYSCOM.
(3) DRMO TURN-INS. SCHEDULE ALL DRMO TURN-INS PRIOR TO
DELIVERY AND PROVIDE DRMO WITH ADVANCE NOTIFICATION.
(4) LABEL IT/ADPE PROPERTY ACCORDINGLY.
(5) DIFFERENTIATE ACTION TO BE TAKEN ON CPU'S WITH OR
WITHOUT HARD DRIVES.
(6) REMOVE ALL PERIPHERAL HARDWARE/SOFTWARE THAT IS EXTERNAL
TO THE CPU.
(7) DONATION TO SCHOOLS. GENERATORS MAY NOMINATE EXCESS
IT/ADPE ASSETS FOR DONATION TO A SCHOOL. THE NOMINATION AND
DISPOSITION TO DRMO MUST BE ENDORSED BY MARCORSYSCOM. NOMINATED
IT/ADPE, TYPICALLY, MUST BE IN SERVICEABLE CONDITION, ADHERE TO REF
C, AND TYPICALLY RECEIVED-IN-PLACE. RECEIPT-IN-PLACE IS USED
BECAUSE, FOR MANY SCHOOLS, IT IS NOT ECONOMICALLY FEASIBLE TO TRAVEL
TO A DRMO TO RETRIEVE THE DESGINATED IT ASSETS.
C. COORDINATING INSTRUCTIONS.
(1) CMC (LP):
(A) INQUIRIES RELATIVE TO MATERIEL DISPOSITION POLICY
AND PROCEDURES SHOULD BE DIRECTED TO CMC (LPC-4). THE POC IS MR.
GEROGE BARCHUK/E-MAIL: BARCHUKG@HQMC.USMC.MIL, DSN 225-8947 OR
(703) 695-8947.
(B) INQUIRIES RELATIVE TO DISA/DITMS SHOULD BE DIRECTED
TO CMC (LPC-3). CMC (LPC-3) WILL WORK WITH EACH INTERFACE CUSTOMER
ON AN INDIVIDUAL BASIS, IF NECESSARY, TO COORDINATE THE TERMINATION
OF THE EXCESS, HOLD AND TRANSFER FUNCTIONS. THE INVENTORY FUNCTION
OF DITMS WILL BE AVAILABLE UNTIL 24 JULY 2003. DISA WILL CONTINUE
TO POST INFORMATION ON THE DEFENSE AUTOMATED RESOURCES MANAGEMENT
PROGRAM WEB PAGE, HTTP:WWW.DISA.MIL/CIO/DARMP.HTML, AND WILL SEND
E-MAIL MESSAGES WHEN APPROPRIATE. THE POINT OF CONTACT IS
MS. JACKIE M. CARMON/E-MAIL: CARMONJM@HQMC.USMC.MIL, DSN 225-6099
OR (703) 695-6099.
(2) MARCORSYSCOM (C4IIS/ESI/NMCI):
(A) MR. FRANK T. MCMAHON/E-MAIL:
MCMAHONFT@MCSC.USMC.MIL, DSN 278-0796 OR (703) 784-0796.
(B) MR. CHARLES G. THOMPSON/E-MAIL:
THOMPSONCG@MCSC.USMC.MIL, DSN 278-0816 OR (703) 784-0816.
4. ADMINISTRATION AND LOGISTICS:
A. PENDING FORMAL POLICY REVISION TO REF D, DRMS CONCEPT OF
OPERATIONS (CONOPS) AND PROCESS GUIDE FOR DOD IT/ADPE EXCESS ARE
ON-LINE AT HTTP:WWW.DRMS.DLA.MIL OR
HTTP:WWW.DRMS.DLA.MIL/RTDA/ DOD_IT/DOD_IT.HTML.
B. REF D MAY BE VIEWED AT HTTP:WWW.DTIC.MIL/WHS/DIRECTIVES/.
C. THE CURRENT EDITIONS OF REFS E AND F MAY BOTH BE VIEWED
ON-LINE AT HTTP:WWW.DLA.MIL/J-6/DLMSO/MANUALS/DEFAULT.HTM.
D. REFS G AND H MAY BE VIEWED AT HTTP:WWW.DTIC.MIL/WHS/
DIRECTIVES/ OR HTTP:WWW:DEMIL.OSD.MIL/.
5. COMMAND AND SIGNAL.
A. SIGNAL. THIS MARADMIN IS EFFECTIVE IMMEDIATELY.
B. COMMAND. THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS
TOTAL FORCE.//