R 190157Z DEC 03
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLASSIFIED
MARADMIN 592/03
MSGID/GENADMIN/CMC WASHINGTON DC/LPC//
SUBJ/2004 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS//
REF/A/DOC/DODINST 1348.30/-//
AMPN/THE REF ESTABLISHED THE SECDEF MAINTENANCE AWARD PROGRAM.//
POC/C. JOHNSON/MAJ/LPC-2/-/TEL:DSN 225-8958
/EMAIL:JOHNSONCR@HQMC.USMC.MIL//
GENTEXT/REMARKS/1. THE REF ESTABLISHED THE SECDEF MAINTENANCE
AWARDS PROGRAM TO ANNUALLY RECOGNIZE OUTSTANDING ACHIEVEMENT IN
MAINTENANCE MANAGEMENT AND PRODUCTION, TO ENHANCE MAINTENANCE
AWARENESS, AND TO ENCOURAGE MAINTENANCE EXCELLENCE. ACCORDINGLY,
THE COMPETITION FOR MAINTENANCE AWARDS IS ANNOUNCED. ANNUALLY,
THE SECDEF PRESENTS SIX SERVICE-WIDE MAINTENANCE AWARDS TO THE MOST
OUTSTANDING LARGE, MEDIUM, AND SMALL DEPARTMENT OF DEFENSE
AINTENANCE ORGANIZATIONS. ONE OF THESE SIX WINNERS IS THEN
RECOGNIZED AS THE "BEST OF THE BEST" AND IS AWARDED THE SECDEF
PHOENIX TROPHY. ELIGIBLE UNITS ARE ANY ACTIVE OR RESERVE FORCES
(TO INCLUDE MARINE CORPS AIR-GROUND TASK FORCES AND SUPPORTING/BASE
UNITS) WHOSE PRIMARY MISSION IS TO PERFORM MAINTENANCE BELOW THE
DEPOT LEVEL. THOSE UNITS HAVING RESERVE ASSOCIATED UNITS SHALL
RECOGNIZE THE ASSOCIATED UNITS' CONTRIBUTIONS IN THEIR AWARD
SUBMISSION.
2. COMPETITIVE CATEGORIES:
A. LARGE: OVER 1000 AUTHORIZED PERSONNEL
B. MEDIUM: 301-999 AUTHORIZED PERSONNEL
C. SMALL: 25-300 AUTHORIZED PERSONNEL
3. THE 2004 SECDEF MAINTENANCE AWARD COMPETITIVE PERIOD COVERS THE
12-MONTH PERIOD THAT BEGAN 01 OCT 02 AND ENDED 30 SEP 03 (FY 03).
COMPETITIVE UNITS MUST HAVE OPERATED UNDER AN AUTHORIZED STRUCTURE
FOR AT LEAST HALF OF THE COMPETITIVE PERIOD IN ONE OF THESE
CATEGORIES.
4. UNITS THAT WISH TO SUBMIT NOMINATIONS FOR THIS AWARD SHOULD
FORWARD THEIR NOMINATION PACKAGE TO THE COMMANDANT OF THE MARINE
CORPS (CMC) (LPC-2) VIA THEIR CHAIN OF COMMAND IN SUFFICIENT TIME TO
HAVE THE PACKAGES ARRIVE AT HQMC NO LATER THAN MONDAY, 1 MAR 04.
PACKAGES RECEIVED AFTER THIS DATE WILL NOT BE CONSIDERED FOR
COMPETITION. MEFS AND MARFORS MAY ESTABLISH THEIR OWN EARLIER
DEADLINES SO THAT THE PACKAGES ARRIVE AT HQMC IN A TIMELY MANNER.
5. NOMINATION PACKAGES WILL BE SCREENED, EVALUATED, AND RANKED BY
I, II, III MEF, OR MARFORRES PRIOR TO FORWARDING TO HQMC. MARFORRES
AND EACH MEF MAY ONLY SUBMIT TWO PACKAGES IN EACH SIZE CATEGORY,
THEREFORE THEY SHOULD PUBLISH A SUBMISSION SCHEDULE IN ORDER TO
EVALUATE ALL PACKAGES RECEIVED AND FORWARD THEM THROUGH THIER CHAIN
OF COMMAND IN SUFFICIENT TIME TO MEET THE TIMELINE ESTABLISHED BY
THIS MESSAGE. MARFORLANT AND MARFORPAC WILL PROVIDE FORWARDING
ENDORSEMENTS FOR THEIR MEFS' PACKAGES. SUPPORTING ESTABLISHMENT
ORGANIZATIONS NOT UNDER THE OPERATIONAL COMMAND OF A MEF OR MARFOR
MAY FORWARD THEIR PACKAGES DIRECTLY TO HQMC IN ADDITION TO THE
QUANTITY LIMITATIONS LISTED ABOVE. THE MAILING ADDRESS AT HQMC IS:
COMMANDANT OF THE MARINE CORPS
LP DIVISION (CODE LPC-2)
HEADQUARTERS, U.S. MARINE CORPS
2 NAVY ANNEX, ROOM 2314
WASHINGTON, DC 20380-1775
6. NOMINATION PACKAGE FORMAT SHALL BE PER THE REF. FORMAT
INSTRUCTIONS MAY BE OBTAINED FROM THE ASSISTANT DEPUTY UNDER
AT THE FOLLOWING ADDRESS:
A.
WWW.ACQ.OSD.MIL/LOG/LOGISTICS_MATERIEL_READINESS/ORGANIZATIONS/MPPR/HTML/AWARDS.HTML
B. SELECT DOD INSTRUCTION 1348.30 IN PARAGRAPH 1
7. ADDITIONAL INFORMATION FOR SUBMISSION PACKAGES:
A. THE PACKAGE SHOULD NOT EXCEED 35 PAGES OF TEXT.
B. COPIES OF THE UNIT'S COMMAND CHRONOLOGY ARE
NOT ACCEPTABLE AS SOLE DOCUMENTS FOR THIS SUBMISSION.
C. THE NARRATIVE MUST CLEARLY RELATE TO MAINTENANCE ACTIONS OF
THE UNIT. THE FOCUS OF THIS AWARD IS MAINTENANCE, NOT OPERATIONS.
D. INCLUDE DOLLAR AMOUNTS IDENTIFIED AS SAVINGS OR COST
AVOIDANCE, PERCENTAGES, AND OTHER EMPIRICAL DATA TO SUPPORT THE
PACKAGE.
E. SUBMIT PACKAGES IN NEWSLETTER FORMAT WITH PHOTOGRAPHS
IMBEDDED IN THE TEXT. THE CONTENT OF THE PACKAGE WILL BE EVALUATED,
NOT FORMAT.
F. WRITE SECTION 2 IN FOUR PARTS USING THE REF AS A GUIDE.
START EACH PART ON A NEW PAGE. WEIGHT THE EMPHASIS ON EACH PART
BASED ON THE SCORING VALUE AS DESCRIBED IN THE REF. THE TEXT IN
SECTION 2 SHOULD BE WRITTEN IN CAUSE AND EFFECT STYLE, I.E.,
"SUCCESSFULLY MAINTAINED X, RESULTING IN Y". USE BOLD TYPE FOR
THE ACTION AND RESULT WORD IN THE TEXT.
G. FOR QUESTIONS ABOUT FORMAT, SEE THE POINT OF CONTACT LISTED
ABOVE.
8. IN ORDER TO ALLOW REPRODUCTION AND STANDARDIZATION OF PACKAGES,
UNITS SHOULD NOT BIND OR PERFORATE THEIR SUBMISSIONS. IN ADDITION
TO THE PAPER COPY OF THE PACKAGES, AN ELECTRONIC COPY SHOULD BE
PROVIDED ON A LABELED COMPACT DISK.
9. UNIT AND PERSONNEL DATA SHALL BE CLEARED FOR PUBLIC RELEASE TO
MILITARY AND CIVILIAN NEWS SERVICE. NO CLASSIFIED INFORMATION WILL
BE SUBMITTED.
10. ALL NOMINATIONS WILL BE REVIEWED BY A SELECTION BOARD
CONVENED AT HQMC. TWO NOMINEES PER SIZE CATEGORY WILL BE SELECTED
TO REPRESENT THE MARINE CORPS IN COMPETITION WITH THE OTHER
SERVICES. THE SECRETARY OF DEFENSE MAINTENANCE BOARD WILL SELECT
TWO WINNERS IN EACH CATEGORY AND FROM THOSE SELECTIONS, ONE SELECTEE
WILL BE NAMED AS THE OVERALL WINNER AND RECIPIENT OF THE 2003
PHOENIX TROPHY. WINNERS WILL RECEIVE AWARDS IN A CEREMONY IN
OCTOBER 2004 IN THE HOUSTON AND GEORGE R. BROWN CONVENTION CENTER,
HOUSTON, TX. THE PHOENIX TROPHY WILL REMAIN IN PLACE PERMANENTLY IN
THE PENTAGON AND WILL BE DISPLAYED TO AFFORD SUITABLE PUBLIC
ATTENTION WITH THE NAME OF THE CURRENT HOLDER AND PREVIOUS WINNERS
APPROPRIATELY INSCRIBED THEREON. A REPLICA OF THE SECDEF PHOENIX
TROPHY SHALL BE PRESENTED TO THE WINNING UNIT.
11. REQUEST WIDEST DISSEMINATION.//