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InfoBank Terminology for Materials
InfoBank Databases for Materials
InfoBank Management of Materials
InfoBank's management of materials includes
- Content information -- the user managed component about...
- Descriptions
- Items
- Containers
- Geospatial information -- the system managed component about...
- Areas
- Locations
- Databases
Content information
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Description
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new
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- Use EXCEL to edit the /infobank/holdings/<database>.txt file.
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edit
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move
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delete
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Item
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new
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- On SQUID, run "newitem" to obtain item numbers.
- If needed, print label(s) for the item(s).
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edit
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- Add descriptions, FACS ID, etc. to new item numbers listed at the bottom of designated holdings .txt file.
- On SQUID, run "updateholdings" to associate location information with the new additions.
- On SQUID, run "parseholdings" to create thematic groupings of holdings items.
- On SQUID, run "containerhtmls4activities"
- On SQUID, run "webupdate" of "/infobank/programs/html/containerhtmls4activities"
- On SQUID, run "containers2html"
- On SQUID, run "webupdate" of "/infobank/programs/html/containers2html"
- On SQUID, run "elevations4activities"
- On SQUID, run "webupdate" of "/infobank/programs/html/elevations4activities"
- On SQUID, run "elevations4containers"
- On SQUID, run "webupdate" of "/infobank/programs/html/elevations4containers"
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move
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- If needed, change the "container number" and the "container type" information.
- Use EXCEL to sort by "container number", then "item number".
- Save the file from EXCEL as tab-delimited text to SQUID.
- On SQUID, run "updateholdings"
- If the "container type" information was changed, copy the updated records from the .txt file into the .txt file.
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delete
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Container
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new
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- On SQUID, run "newcontainer" to obtain container number(s).
- Use EXCEL to edit the "/infobank/holdings/container_locations/<database>.txt" text file.
- Print label(s) for the container(s).
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edit
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move
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delete
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Geospacial information
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Area
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new
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Do the following steps to define a new area in a location
(e.g.: areas E, F, G, and H in FACS Rm. 1133).
- Contact Clint Steele
with area information.
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edit
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Do the following steps when area definition information changes.
- Contact Clint Steele
with information about why.
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move
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Do the following steps to rename an area.
- Contact Clint Steele
with information about why.
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delete
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Do the following steps to remove an area definition.
- Contact Clint Steele
with information about why.
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Location
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new
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Do the following steps when a new building or room is added to the database.
- Contact Clint Steele
with location information.
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edit
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Do the following steps when updating the information and/or links about a location.
- Contact Clint Steele
with location information.
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move
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Do the following steps when materials are moved into a new location.
(e.g., MarFac Refers relocated to 1020 O'Brien Drive)
- Contact Clint Steele
with information about why.
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delete
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Do the following steps when a location is no used for FACS materials
(e.g. MarFac Refer #1, MarFac Refer #2).
- Contact Clint Steele
with information about why.
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Database
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new
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Do the following steps when:
- there is a new type of holding (e.g.: maps, black boxes, D-tubes)
- new data does not fit within fields of existing databases
(see
InfoBank Databases for Materials)
- database file becomes so volumnious that it is best subdivided
(e.g.: boxes1020, boxes1030, boxes1040)
- an individual or group is the primary maintainer (e.g.: woodshole, stpete)
- Decide what the database should be named
(see
InfoBank Databases for Materials for a list of existing databases).
- What fields (columns) should there be in the new database? (columns A thru I in all databases are ...
| A |
B |
C |
D |
E |
F |
G |
H |
I |
| !Item Number |
!Container Number |
!Container Area |
!Container Type |
!Container Location |
!Container Column |
!Container Row |
!Date Updated |
!Database |
- Columns C thru G are defined in
/infobank/programs/keep/containers_list.keep
and are required for InfoBank.
- Customized field names in columns J and beyond should not start with an "!".
- Use clear, descriptive field names because they will appear on InfoBank pages.
- Contact Clint Steele
about the database name and fields.
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edit
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Do the following steps to rename, remove, rearrange, or add entire fields (columns) in a database.
- Check the list of existing databases
(see
InfoBank Databases for Materials) to determine the database name and fields.
- Decide which will be renamed in, removed from, rearranged in, or added to the database.
- Contact Clint Steele
for approval of the suggested changes.
- Make the changes.
- To rename a field in the database -- change the column header cell using VI or Excel.
- To remove a field from the database -- delete the entire column using Excel.
- To rearrange fields in the database -- rearrange the columns using Excel.
- To add a field to the database -- insert a column using Excel.
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rename
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Do the following steps to rename a database.
- Check the list of existing databases
(see
InfoBank Databases for Materials) to determine the database name.
- Decide the new name for the database.
- Contact Clint Steele
for approval with information about why.
- Replace all the entries in column I (!Database) of the old database with the new database name.
- Move the old database into a new database
("mv /infobank/holdings/container_locations/<olddatabase>/.txt
/infobank/holdings/container_locations/<newdatabase>.txt").
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remove
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Do the following steps to remove a database.
- Check the list of existing databases
(see
InfoBank Databases for Materials) to determine the database name.
- Contact Clint Steele
for approval with information about why.
- Remove the old database
("rm /infobank/holdings/container_locations/<olddatabase>.txt").
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