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Facts About CAIRS
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- What is CAIRS?
- CAIRS is a database used to collect and
analyze DOE and DOE contractor reports of
injuries, illnesses, and other accidents that
occur during DOE operations in accordance
with DOE Order 231.1. CAIRS reporting is managed
by the Office of Corporate Safety Programs
(HS-31), with hardware and software support
from the Office of Information Management
(HS-1.22).
- Who is allowed access to CAIRS?
- Access to CAIRS
is available through registration, and is
free of charge to the staff of all DOE organizations
and contractors for use in conducting their
official duties. CAIRS users have access to
all records in the database. However, CAIRS
does contain sensitive information, and fields
containing these data are masked from the
view of general users. Access
to sensitive data requires special authorization.
The CAIRS Standard
Reports (discussed below) are available
to any Internet user by selecting the Statistics
icon at http://www.hss.energy.gov/csa/analysis/cairs.
- What types of data does CAIRS contain?
- The data contained in CAIRS consist of DOE
and DOE contractor reports of injury/illness,
property damage, and vehicle accident events.
It also includes exposure information such
as hours worked, miles driven, property valuation,
etc. that can be used to calculate accident
rates.
- How many years of data are available?
- The CAIRS database contains individual accident
reports and exposure information from 1983
to the present for injury/illness cases. It
also contains vehicle and property damage
cases and exposure information from 1975 to
the present. Statistical data (rates and summarized
counts of events) are also available.
- How often are CAIRS data updated?
- The database is continually being updated.
The Manual, DOE M 231.1-1A, requires that
all new injury/illness reports be submitted
twice each month on or before the 15th and
the last workday of the month. However, new
or revised accident reports may be submitted
at any time, and some organizations do submit
this information more frequently. Workhours
and revisions are required quarterly.
- How are CAIRS data collected?
- CAIRS Reports are submitted electronically
using CAIRS Direct Data Entry or CAIRS Bulk
Upload Processing.
- How are CAIRS data used?
- The information contained in CAIRS provides
a centralized collection of DOE accident data
for users to perform various analyses, including
developing trends and identifying potential
hazards. The results of these analyses can
be used to evaluate safety and health performance,
to analyze causes of inadequate performance,
to define and prioritize means for improvement
of safety and health performance, and to determine
needs for modification of DOE safety and health
requirements in order to reduce the probability
of future accidents.
- What are the reporting thresholds for
CAIRS injury/illness, vehicle accident, and
property damage cases?
- The current reporting criteria for CAIRS
injury/illness cases are contained in DOE
Manual 231.1-1A, and include similar recording
and reporting requirements as those required
by 29 CFR 1904. Although property and vehicle
damage reports are not currently required,
the reporting threshold for property damage
cases was originally set at $1,000 and remained
that way until January 1, 1996, when it was
raised to $5,000. The vehicle accident reporting
threshold was $250 from 1975 through 1985,
$500 from 1986 through 1995, and was raised
to $1,000 effective January 1, 1996.
- What functions are available through
CAIRS?
- CAIRS functions are divided into two areas:
CAIRS Database Modules and CAIRS Input Modules.
- The CAIRS Database Modules consist of four
basic modules (Standard Reports, Logs, Basic
Reports, and Search and Distribution) that
provide access to different types of information.
The difference in the modules is seen in the
ease of use and the flexibility in formatting
reports and customizing searches.
- CAIRS Standard Reports
- The CAIRS Standard Reports module provides
easy access to the static, preformatted reports.
The standard report options are discussed
in detail in the online
helps and the reference manual.
- CAIRS Logs
- The CAIRS Logs module allows you to easily
prepare simple listings of accidents for your
own or other organizations. The report format
for CAIRS logs is fixed. However, the user
can be selective in choosing which organizations
to include and the time frame of the report.
The Logs options are discussed in detail in
the online help and
the reference manual.
- CAIRS Basic Reports
- The CAIRS Basic Reports option allows you
to create more complex reports of accident
experience and baseline information. Using
CAIRS basics reports, a user has some flexibility
in report format and the level of detail.
The basic report options are discussed in
detail in the online help
and the reference manual.
- CAIRS Search and Distribution
- The CAIRS Search and Distribution option
provides the capability of performing detailed
searches of the CAIRS data and displaying
the results in user-defined reports. Using
CAIRS Search and Distribution, users have
maximum flexibility in customizing reports.
The Search and Distribution options are discussed
in detail in the online
help and the reference manual.
The CAIRS Data Input Modules provide access to the Input Center. Access to the Input Center is limited to individuals with data entry, approval, and management functions. The modules available through the CAIRS Input Center allow authorized users to add, revise, and delete cases using either CAIRS Direct Data Entry or CAIRS Bulk Upload Processing. CAIRS Input Modules also allow users to submit workhours and view reports prior to submission.
This page was last updated on May 19, 2008
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