SUBPART
232.70—ELECTRONIC SUBMISSION AND PROCESSING OF PAYMENT REQUESTS AND RECEIVING
REPORTS
(Revised March 3, 2008)
232.7000 Scope of subpart.
232.7001 Definitions.
232.7002 Policy.
232.7003 Procedures.
232.7004 Contract clause.
232.7000
Scope of subpart.
This
subpart prescribes policies and procedures for submitting and processing
payment requests in electronic form to comply with 10 U.S.C. 2227.
232.7001
Definitions.
“Electronic
form” and “payment request,” as used in this subpart, are defined in the clause
at 252.232-7003, Electronic Submission of Payment Requests.
232.7002
Policy.
(a) Contractors shall submit payment requests and
receiving reports in electronic form, except for—
(1)
Purchases paid for with a Governmentwide commercial purchase card;
(2)
Awards made to foreign vendors for work performed outside the
(3)
Classified contracts or purchases when electronic submission and
processing of payment requests could compromise the safeguarding of classified
information or national security;
(4)
Contracts awarded by deployed contracting officers in the course of
military operations, including, but not limited to, contingency operations as
defined in 10 U.S.C. 101(a)(13) or humanitarian or peacekeeping operations as
defined in 10 U.S.C. 2302(8), or contracts awarded by contracting officers in
the conduct of emergency operations, such as responses to natural disasters or
national or civil emergencies;
(5)
Purchases to support unusual or compelling needs of the type described
in FAR 6.302-2;
(6) Cases in which DoD is unable to receive
payment requests or provide acceptance in electronic form; or
(7)
Cases in which the contracting officer administering the contract for
payment has determined, in writing, that electronic submission would be unduly
burdensome to the contractor.
(b) DoD officials receiving payment requests in
electronic form shall process the payment requests in electronic form. Any supporting documentation necessary for
payment, such as receiving reports, contracts, contract modifications, and
required certifications, also shall be processed in electronic form. Scanned documents are acceptable for
processing supporting documentation other than receiving reports and other
forms of acceptance.
(c) When payment requests and receiving reports
will not be submitted in electronic form—
(1)
Payment requests and receiving reports shall be submitted by facsimile
or conventional mail. The contracting
officer shall consult with the payment office and the contract administration
office regarding the method of payment request to be used; and
(2)
Section G of the contract shall specify the method of payment request.
232.7003
Procedures.
(a) The accepted electronic form
for submission of payment requests and receiving reports is Wide Area WorkFlow (see
website – https://wawf.eb.mil/).
(b) If the payment office and the
contract administration office concur, the contracting officer may authorize a
contractor to submit a payment request and receiving report using an electronic
form other than Wide Area WorkFlow.
However, with this authorization, the contractor and the contracting
officer shall agree to a plan, which shall include a timeline, specifying when
the contractor will transfer to Wide Area WorkFlow.
(c) For payment of commercial
transportation services provided under a Government rate tender or a contract
for transportation services, the use of a DoD-approved electronic third party
payment system or other exempted vendor payment/invoicing system (e.g.,
PowerTrack, Transportation Financial Management System, and Cargo and Billing
System) is permitted.
232.7004
Contract clause.
Except as provided in 232.7002(a), use the clause at 252.232-7003,
Electronic Submission of Payment Requests and Receiving Reports, in
solicitations and contracts.