PROGRAM INSTRUCTION

TO:

SUBJECT:

Revised Form ACF-696T—a Financial Reporting Form for Child Care and Development Fund (CCDF) Tribal Lead Agencies.

REFERENCES:

The Child Care and Development Block Grant (CCDBG) Act of 1990 as amended; section 418 of the Social Security Act; 45 CFR Parts 98 and 99.

PURPOSE:

Attached is a copy of the Child Care and Development Fund Financial Report (ACF-696T). Tribes are required to use the ACF-696T to report expenditures for the Tribal mandatory, discretionary, and construction and renovation funds issued under CCDF. Tribes must submit the ACF-696T form to the Administration for Children and Families (ACF) on an annual basis.

This new version of the ACF-696T form is substantially the same as the previous version. We replaced the term “earmarks” with “targeted funds” to better represent the nature of those funds. The revised instructions include a few points of clarification; for example, we provided more explanation of the requirement to spend targeted funds on child care resource and referral and school-age care.

ACF-696T is available for sub mission through the Internet using Online Data Collection (OLDC). Tribal Lead Agencies with OLDC assign ments may access the syste m at https://extranet.acf.hhs.gov/ssi. Tribal Lead Agencies without OLDC assign ments may access the syste m at the above address after sub mitting the OLDC Request For m to the appropriate ACF Regional Office contact .

or Tribes that would like to use OLDC but currently lack access, please request access using the OLDC Request Form, which is attached and is also available electronically (along with OLDC help sheets, user guides, and tutorials) at https://extranet.acf.hhs.gov/oldcdocs/materials.html. The co mpleted OLDC Request For m may be e mailed or faxed to your Regional Office contact (see attached). Please sub mit an OLDC Request For m for each staff person who will play a role in using OLDC. ACF will create a User Identification (ID) based on the infor mation provided on the OLDC Request For m. An e mail message is auto matically sent to the staff me mber identified on the Request For m when an OLDC User ID and password is created for that person.

ACTION REQUIRED:

Tribal Lead Agencies have the option of submitting their ACF-696T either electronically through OLDC or manually by mailing hard copies. ACF encourages grantees to use OLDC since it reduces paperwork, allows for quicker processing, automatically completes required calculations, and checks for potential errors.

Electronic or manually-sub mitted for ms must be received by ACF within 90 days after the end of the Federal fiscal year (i.e., Dece mber 29, 2008).

For manual submissions:

• One copy with an original signature must be submitted to:

The Administration for Children and Families
Office of Administration
Division of Mandatory Grants
370 L’Enfant Promenade, SW.
Washington, D.C. 20447

• A signed copy must also be submitted to the ACF Regional Office.

Failure to submit the ACF-696T report on or before the due date may be a basis for withholding financial payments, suspension, or termination.

/s/
__________________________
Sidonie Squier
Director
Office of Family Assistance

Attachments:

Form ACF-696T
Instructions for Completion of Form ACF-696T
ACF Regional Office Contact List
OLDC Request Form

Index: CCDF-ACF-PI-2008-05 | Form ACF-696T | Instructions for Completion of Form ACF-696T |  Request OLDC Access | OLDC Help | ACF Regional Grants Management Officers

Related Items: Help for ACF-696T