Federal Register: September 28, 2006 (Volume 71, Number 188)]
[Notices] 
[Page 57021-57022]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28se06-104] 
 
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DEPARTMENT OF THE TREASURY
 
 
Privacy Act of 1974; System of Records
 
AGENCY: Treasury.
 
ACTION: Notice of alterations to a Privacy Act System of Records.
 
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SUMMARY: The Treasury Department gives notice of the proposed 
alterations to the system of records entitled, ``Treasury .001--
Treasury Personnel and Payroll System,'' which is subject to the 
Privacy Act of 1974, as amended, 5 U.S.C. 552a.
 
DATES: Comments must be received by October 30, 2006. The proposed 
altered system of records will become effective November 7, 2006 unless 
comments are received that would result in a contrary determination.
 
ADDRESSES: Comments should be sent to: Director, HR Connect Program 
Office, 1750 Pennsylvania Ave., 13th fl., NW., Washington, DC 20220.
 
FOR FURTHER INFORMATION CONTACT: Lynn Eddy, HR Connect Program Office, 
(202) 622-1520.
 
SUPPLEMENTARY INFORMATION: The HR Connect Program Office (HRCPO) whose 
mission is to improve human resources systems and service delivery to 
Treasury and other Federal Government agencies and organizations 
through the application of innovative enterprise-wide technology. The 
Departmental and bureau partnership formed to implement the system will 
aid Treasury and other Federal Government agencies and organizations to 
meet their primary business needs for an integrated human resources 
system (HRS) that will increase the timeliness and accuracy of 
personnel data, assist in streamlining personnel processes and enable 
users to directly and easily access and enter HR information in a 
secure environment.
 The HR Connect system has been approved by the Office of Personnel 
Management to provide human resource services to a limited number of 
non-Treasury Federal departments and agencies. In support of the e-gov 
initiative for human resources and the President's Management Agenda 
(PMA) the HR Connect Program has recently submitted it's proposal to 
the Office of Personnel Management to become an official HR line of 
business for all Federal departments and agencies whose payrolls are 
processed by the Department of Agriculture National Finance Center 
(NFC). Under this new Federal strategy there will be only four Federal 
providers that will service the Federal workforce.
 To meet the requirements of Homeland Security Presidential 
Directive 12 (HSPD-12), the ``Categories of records'' is being revised. 
The revision is to clarify that ``employee identification data'' 
includes evidence that an applicant or new employee presented 
acceptable documentation to establish their identity, as shown on the 
Form I-9.
 The notice is, also revising information under ``Categories of 
individuals covered by the system'', ``Categories of records in the 
system'', ``Authority for maintenance of the system'', ``Purposes'', 
``Retrievability'', ``System Manager(s)'', and ``Notification 
Procedure.'' The notice also adds a new routine use permitting the 
disclosure of records for the purpose of providing human resource 
services to other Federal agencies under cross servicing agreements.
 The notice for the system of records was last published in its 
entirety on August 1, 2005, at 70 FR 44178.
 The altered system of records report, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been submitted to the Committee on 
Government Reform and Oversight of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate 
and the Office of Management and Budget, pursuant to Appendix I to OMB 
Circular A-130, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals,'' dated November 30, 2000.
 The proposed alterations to ``Treasury .001--Treasury Personnel and 
Payroll System--Treasury'' are set forth below.
 
 Dated: September 21, 2006.
 Sandra L. Pack,
Assistant Secretary for Management and Chief Financial Officer.
 
Treasury .001
System name:
 Treasury Personnel and Payroll System--Treasury.
* * * * *
 
Categories of individuals covered by the system:
 Description of the change: Remove the current entry and in its 
place add the following:
 ``(1) Employees, former employees, and applicants for employment, 
in all Treasury Department bureaus and offices, except the Office of 
Thrift Supervision. (2) Employees, former employees, and applicants for 
employment of Federal agencies for which the Treasury Department is a 
cross-services provider.''
 
Categories of records in the system:
* * * * *
 Description of the change: Categories (1) and (2) are revised to 
read as follows:
 ``(1) Employee identification and status data such as name, records 
that establish an individual's identity, social security number, date 
of birth, sex, race and national origin designator, awards received, 
suggestions, work schedule, type of appointment, education, training 
courses attended, veterans preference, and military service; (2) 
employment data such as service computation for leave, date 
probationary period began, date of performance rating, performance 
contract, and date of within-grade increases;'' * * *
 
Authority for maintenance of the system:
 Description of the change: Remove the current entry and in its 
place add:
 ``5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential
 
[[Page 57022]]
 
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and 
Information Management Program.''
 
Purpose(s):
* * * * *
 Description of the change: Replace the period ``(.)'' at the end of 
the paragraph with a semicolon ``(;)'' and add the following:
 ``and (4) perform personnel and payroll functions for Federal 
agencies for which Treasury is a cross-services provider and to conduct 
activities necessary to carry-out the official HR line of business for 
all Federal departments and agencies that are serviced by the a 
National Finance Center (NFC).''
 
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
* * * * *
 Description of the change: Replace the period ``(.)'' at the end of 
the routine use (17) with a semicolon ``(;)'' and add the following 
routine use at the end thereof:
 ``(18) Disclose information to other Federal agencies with whom the 
Department has entered into a cross servicing agreement that provides 
for the delivery of automated human resources operations. These 
operations may include maintaining current and historical payroll and 
personnel records, and providing reports, statistical surveys, rosters, 
documentation, and studies as required by the other federal agency to 
support its personnel administration activities.''
* * * * *
 
Retrievability:
 Description of the change: The first sentence is revised by adding 
``/agency'' following the word ``bureau'' to read as follows:
 I11``Records are retrieved generally by social security 
number, position identification number within a bureau/agency and sub-
organizational element, employee identification or employee name.'' * * 
*
* * * * *
 
System Manager(s) and Address:
 Description of the changes:
 a. The first sentence under this heading is revised to read:
 ``Department of the Treasury: Official prescribing policies and 
practices: Chief Human Capitol Officer/Deputy Assistant Secretary for 
Human Resources, 1750 Pennsylvania Avenue, NW., Washington, DC 20220.''
 b. The text under this heading is further revised by adding a 
paragraph after the list of systems managers for the Treasury 
components to read as follows:
 ``A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained 
by contacting the Chief Human Capitol Officer/Deputy Assistant 
Secretary for Human Resources, at the address shown above.''
 
Notification Procedure:
 Description of the change: Remove the current entry and in its 
place add the following:
 ``(1) Employees, former employees or applicants of the Department 
of the Treasury seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-L.
 (2) Employees of other Federal agencies for which Treasury is a 
cross-services provider may request notification, access and amendment 
of their records through the personnel office at their home agency. 
(See ``System manager'' above.) ''
* * * * *
[FR Doc. E6-15971 Filed 9-27-06; 8:45 am]
 
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