To obtain CIP data, you must first complete the application to participate
and obtain an account number and password. The account number and
password provide access to the form for requesting CIP data.
4.0 or higher is required to complete the application to participate
and the subsequent form to request CIP data.
Before establishing an account for your firm, please note the following:
For each title for which CIP data is requested, the publisher
must complete a CIP data application and transmit the complete
text (exclusive of indexes, tables, graphs, art, etc.) or, at
required materials to the Library of Congress. The texts
are accessible only to authorized staff for purposes of preparing
CIP data and are deleted after a copy of the book is received
and the CIP record verified.
The text must be transmitted in ASCII with line breaks. For
example, publishers using WordPerfect when saving the file would
select "ASCII DOS Text (*.txt)" from the list of file
types--not "WordPerfect 6/7/8/9/10/11 (*.wpd)". Publishers
using Microsoft Word would select "MS-DOS Text with line
breaks (*.txt)"--not "Word Document (*.doc)".
Texts transmitted with word processing codes or other non-ASCII
code cannot be processed.
The Electronic CIP program is currently limited to books that
are principally in English and whose text can be transmitted
in ASCII. The following categories of works cannot be processed
via the ECIP program. To obtain CIP data for these works, please
submit a conventional CIP application by mail:
Books in non-English languages
Books with diacritics appearing anywhere on the title page
Books consisting mainly of images, tables, charts or mathematical
or chemical formulas, etc.
Upon completing the application requesting CIP data for a given
title, you will be asked to attach the file of the full text
or, at minimum, core
required materials to the application. It is therefore important
to format and code the text prior to completing the application.
The text for a file must be coded as follows:
||beginning of title page
||end of title page
||beginning of series page
||end of series page
||beginning of copyright page
||end of copyright page
||beginning of table of contents
||end of table of contents
|Do not tag introduction/foreword/preface
||beginning of chapter 1
||beginning of chapter 2
||beginning of chapter 3
||end of last chapter (without number)
For example, at the beginning of the title page enter <tp>.
At the end of the title page enter </tp>. If there is a
series page, enter <sp> at the beginning and </sp> at
the end of the page. Tag the copyright page and table contents
likewise. Only the beginning of each chapter needs to be tagged.
At the beginning of chapter one, enter <ch1>; at the beginning
of chapter two, enter <ch2>; and so on. The only chapter
ending that requires a tag is the end of the last chapter. If
the last chapter is chapter 22, simply enter </ch>. Be
sure to include the text of prefatory material, acknowledgments,
the foreword or the introduction, but do not provide tagging
unless one of these elements (e.g., the introduction) is chapter
Books without chapters should also be tagged. For example, a
book of poetry should have the <ch1> tag at the beginning
of the first poem and the </ch> at the end of the last
poem. If the work is divided into sections instead of chapters,
tag the sections as if they were chapters.
Without these tags, catalogers will be unable to access the
text and catalog the work.
Upon completion, the CIP data is emailed to the publisher. The
CIP data must be printed as provided on the verso of the copyright
page following the legend:
Library of Congress Cataloging-in-Publication Data.
Participation in the CIP program obligates the publisher to
submit a complimentary copy of the book to the CIP Division immediately
upon publication. The complimentary copy is required to verify
the accuracy of the CIP record and provide additional information
(e.g., number of pages) not available at the time the CIP data