R 070041Z JAN 09
UNCLASSIFIED//
MARADMIN 0004/09
MSGID/GENADMIN/CMC WASHINGTON DC PR RFF//
SUBJ/CLASSIFIED PAYMENTS IN SUPPORT OF OPERATION IRAQI FREEDOM (OIF) AND OPERATION ENDURING FREEDOM (OEF)//
REF/A/USMC/MCO P5510.18A/3 FEB 00//
REF/B/USCENTCOM/REGULATION NUMBER 380-14/9 JUN 05//
REF/C/OUSD/DODFMR VOLUME 5/2 FEB 05//
REF/D/OUSD/DODFMR VOLUME 10/2 DEC 08//
NARR/REF A IS THE MARINE CORPS INFORMATION AND PERSONNEL SECURITY PROGRAM (IPSP) MANUAL. REF B IS THE US CENTCOM SECURITY CLASSIFICATION GUIDE. REF C IS THE DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT REGULATION GOVERNING DISBURSING POLICY AND PROCEDURES. REF D IS THE DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT REGULATION GOVERNING CONTRACT PAYMENT POLICY AND PROCEDURES//
POC/CWO5 JOHN ADAMS/CMC PR RFF MCDOSS/DSN 465-6919/COMM 816-926-6919/ EMAIL:JOHN.M.ADAMS@USMC.MIL//
GENTEXT/REMARKS/1. IN ORDER TO ESTABLISH UNIFORM PROCEDURES AND ENSURE COMPLIANCE WITH THE REFERENCES, THE FOLLOWING POLICY IS ESTABLISHED FOR PROCESSING CLASSIFIED PAYMENTS IN SUPPORT OF OIF/OEF.
2. COMMANDING OFFICERS IN THE USCENTCOM AO WILL ESTABLISH PROCEDURES TO ENSURE THAT ALL PAYMENT DOCUMENTATION SUBMITTED TO THE DISBURSING OFFICER INCLUDES THE APPROPRIATE SECURITY CLASSIFICATION AS OUTLINED IN REFERENCES (A) AND (B). PAYMENT DOCUMENTATION CLASSIFIED SECRET OR HIGHER, WILL BE PROCESSED AS FOLLOWS:
A. UNITS WILL UTILIZE THE SF 44 OR THE SF 1034 AS THE SOURCE DOCUMENT FOR CLASSIFIED PAYMENTS AT THE UNIT LEVEL. CLASSIFICATION WILL BE INDICATED AT THE TOP AND BOTTOM OF ALL SOURCE DOCUMENTS.
B. THE CLASSIFIED SOURCE DOCUMENT WILL AT A MINIMUM CONTAIN THE NAME OF THE PAYEE, THE DESCRIPTION OF THE PAYMENT, AMOUNT OF PAYMENT, AND THE APPROPRIATE LINE OF ACCOUNTING.
C. THE CLASSIFIED SOURCE DOCUMENT MUST ALSO BE CERTIFIED BY A PROPERLY DESIGNATED CERTIFYING OFFICER AS REQUIRED BY31 U.S.C. 3325 AND REFERENCE (C). UNIT PAYING AGENTS MAY NOT BE APPOINTED AS CERTIFYING OFFICERS.
D. IF PAYMENT IS MADE IN CASH AT THE UNIT LEVEL BY A UNIT PAYING AGENT, THE CLASSIFIED SOURCE DOCUMENT MUST CONTAIN THE SIGNATURE OF THE PAYING AGENT MAKING THE PAYMENT, THE SIGNATURE OF THE PAYEE ACKNOWLEDGING RECEIPT FOR THE CASH, AND DATE OF PAYMENT. IF THE PAYEE IS UNABLE TO SIGN, THE PAYMENT WILL BE WITNESSED AS OUTLINED IN REFERENCE (C). THE WITNESS WILL INCLUDE THEIR NAME, CONTACT INFORMATION, AND SIGNATURE AS A WITNESS ON THE CLASSIFIED SOURCE DOCUMENT.
E. PER REFERENCES (C) AND (D), UNITS WILL PREPARE A DD FORM 281 AS AN UNCLASSIFIED COVER VOUCHER FOR CLASSIFIED PAYMENTS MADE AT THE UNIT LEVEL. THIS FORM MAY BE USED TO COVER MULTIPLE CLASSIFIED PAYMENTS. THE DD FORM 281 WILL BE COMPLETED AS FOLLOWS:
1. BLOCKS 1 AND 2 RESERVED FOR USE BY DISBURSING
2. BLOCK 3 UNIT NAME
3. BLOCK 4 DATE
4. BLOCK 5 RESERVED FOR USE BY DISBURSING
5. BLOCK 6 REFERENCE NUMBER(S) TO LINK CLASSIFIED SOURCE DOCUMENTS WITH UNCLASSIFIED COVER VOUCHER. DO NOT INCLUDE PAYEE'S ACTUAL INFORMATION. REFERENCE NUMBER(S) MUST BE INCLUDED ON THE CLASSIFIED SOURCE DOCUMENT.
6. BLOCK 7 UNIT ADDRESS
7. BLOCK 8A INCLUSIVE DATES OF CLASSIFIED SOURCE DOCUMENTS OR PAYMENTS COVERED BY THE DD FORM 281.
8. BLOCK 8B LINE OF ACCOUNTING
9. BLOCK 8C AMOUNT
10. BLOCK 9 UNIT PAYING AGENT INFORMATION AND SIGNATURE. DISREGARD REFERENCE TO PAYEE.
11. BLOCK 10 CERTIFYING OFFICER INFORMATION AND SIGNATURE.
12. BLOCK 11 OPTIONAL ADDITIONAL UNIT APPROVAL.
13. BLOCK 12 NOT APPLICABLE.
F. UNITS WILL SUBMIT THE UNCLASSIFIED COVER VOUCHER TO THE DIBURSING OFFICER FOR PROCESSING.
G. CLASSIFIED SOURCE DOCUMENTS MUST BE RETAINED BY THE UNIT FOR 6 YEARS AND 3 MONTHS OR UNTIL DECLASSIFIED, WHICH EVER OCCURS LATER.
3. DISBURSING OFFICERS SUPPORTING THE USCENTCOM AO WILL ESTABLISH PROCEDURES TO ENSURE THAT ALL PAYMENT DOCUMENTATION RECEIVED INCLUDES THE APPROPRIATE SECURITY CLASSIFICATION. UPON RECEIPT OF A CLASSIFIED PAYMENT PACKAGE THE DISBURSING OFFICER WILL ADHERE TO THE FOLLOWING REQUIREMENTS:
A. DO NOT RETAIN, SCAN, OR UPLOAD INTO DDS OR EDA ANY CLASSIFIED INFORMATION OR SOURCE DOCUMENTS.
B. ADVISE THE UNIT THAT THEY ARE REQUIRED TO RETAIN CLASSIFIED SOURCE DOCUMENTS SUPPORTING PAYMENTS FOR 6 YEARS AND 3 MONTHS AS OUTLINED IN REFERENCE (C).
C. PROCESS THE UNCLASSIFIED DD FORM 281 AS THE SOURCE DOCUMENT FOR PAYMENT UNDER A DDS GENERATED SF 1034. PER REFERENCE (C), THE SF 1034 MUST INCLUDE THE APPROPRIATE STATEMENT THAT THE SOURCE DOCUMENTS WERE RETAINED BY THE UNIT AND CITE THIS MARADMIN AS REFERENCE. NO CLASSIFIED INFORMATION WILL BE REFLECTED ON THE DDS GENERATED SF 1034. THE REFERENCE NUMBER(S) WILL BE THE ONLY THING INCLUDED ON THE DDS GENERATED SF 1034 THAT TIES THE PAYMENT TO THE CLASSIFIED SOURCE DOCUMENTS.
D. SCAN THE UNCLASSIFIED DD FORM 281 INTO EDA AS SUPPORTING DOCUMENTATION FOR THE PAYMENT(S).//