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Home > Federal & State Reporting Systems > Federal Guidance > State Systems APD Guide
Department of Health and Human Services
Administration for Children and Families
and
Health Care Finance Administration
State Systems APD Guide
September 1996
Table of Contents
Preface
Chapter I: Introduction
A. Background and Objectives
B. Responsibilities
C. Types of APDs
D. Approval Requirements
E. Submission Information
F Process Streamlining
G. Prompt Action on Requests for Prior Approval
H. Overview of Guide
Chapter II: Planning APD
A. Statement of Need
B. Project Management Plan for Planning
C. Planning Project Budget and Cost Allocation
1. Budget
2. Cost Allocation
D. Total Project Cost
Chapter III: Implementation APD
A. Statement of Needs and Objectives
B. Summary of Requirements Analysis, Feasibility Study, and Alternatives Analysis
C. Cost/Benefit Analysis
D. Project Management Plan
1. Nature, Scope, Methods, Activities, Schedule, and Deliverables
2. Project Organization and Personnel Resources
3. State and Contractor Resource Needs
4. System Life
E. Proposed Budget
F. Prospective Cost Allocation
Chapter IV: APD Updates
A. Annual APD Update
1. References to the Approved APD and All Approved Changes
2. Project Status Report
3. Revised Project Management Plan
4. Revised Project Budget
5. Cost Distribution Changes
6. Actual Costs and Benefits
B. As-Needed APD Updates
Chapter V: Contracting Documents
A. Sole Source Justifications
B. Solicitation Documents
C. Contracts and Contract Amendments
Appendix A: Submission Requirements for APDs
Appendix B: Authorities
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