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Manage Your Grant – Resources for Grantees
Once you receive a grant, there are specific responsibilities your organization must fulfill. How you use your funds and report on program and fiscal management outcomes are mandated by the terms of the grant. Specific requirements are included in the program regulations.
Federal Financial Report (FFR)
The Office of Management and Budget (OMB) expects all federal agencies to begin using a new government-wide financial reporting form, the Federal Financial Report (FFR) in 2009. When fully implemented, the new FFR will combine data that Corporation grantees report on two separate forms: the Federal Cash Transaction Report to HHS (FCTR, also known as the “272”) and the Financial Status Report to CNCS (FSR, also known as the “269”). Unlike the existing FSR, the new FFR includes data fields to specifically report program income. The Corporation’s current FFR implementation schedule for its grantees is January 2009. Please see below for a “Frequently Asked Questions” document that addresses issues of importance to Senior Corps grantees.
Senior Corps Resources
Senior Corps offers a number of resources to help you manage your grant effectively. For information and assistance in building capacity, enhancing quality, working with volunteers and more, please see the following resources:
Field Guidance
The Senior Corps Field Guidance contains key information needed by CNCS Field Staff to oversee and manage Senior Corps grantees in 2009. It includes: tools, processes, systems, and materials; training Guidance, and discussion of and references to continuing priorities. The accompanying Reference Guide includes in-depth discussion of key topics such as the Corporation's Strategic Initiatives, resources for effective practices, working with faith-based organizations and other national service partners, tips to oversee and maintain eGrants data integrity, and others of importance to Field Office staff. While addressed to Corporation Field Staff who manage Senior Corps grants, these documents are also made available to grantees.
eGrants Resources
Project Profile and Volunteer Activity (PPVA) Survey
These documents will help you to complete your 2008 Project Profile and Volunteer Activity (PPVA) annual survey in eGrants. As always, if you have questions, please contact your Program Manager in your State Office.
Notices
Corporation Monitoring Planning Assessments
The Corporation is responsible for ensuring all federal resources are appropriately managed, which includes conducting monitoring visits to award recipients (e.g., grantees, cooperative agreement recipients, sponsors). The Corporation moved to a standardized system in Fiscal Year (FY) 2006 to help prioritize monitoring activities and more generally allocate Corporation resources for appropriate levels of monitoring, oversight, and technical assistance. As part of this process, we identified a standard set of criteria as being good indicators of potential programmatic or financial vulnerability in the management of federal funds, and we conduct a yearly assessment of each Corporation award using these assessment criteria.
National Service Criminal History Checks
The Corporation for National and Community Service has issued a regulation requiring grantees to conduct and document National Service Criminal History Checks on Senior Companions and Foster Grandparents, as well as on AmeriCorps State and National (including Education Award Program) participants who, on a recurring basis, have access to children, persons age 60 or older, or individuals with disabilities.
The rule was published in the Federal Register on August 24, 2007.
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Forms
