Circular Letter No. 421

April 17, 1997

TO: Printing and Publishing Officials of the Federal Government

SUBJECT: Fiscal Year 1998 Open Requisitions

This is to request early submission of your open requisitions. Your prompt action will help us give you timely feedback of necessary information.

Each year, we must expend much time and effort to ensure completeness and accuracy of the orders received. Principal among items of information which we find incorrect or missing are:

- Discrepancies between quantities ordered and quantity totals shown on distribution lists, which may result in over- or underproduction.

- Incomplete or erroneous addresses on distribution lists, which may cause loss or misdelivery of publications.

Additionally, the following information must appear on your requisition:

- Citation of the previous year's requisition number and jacket number, which we use to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so on your requisition.

- Entry of your Billing Address Code (BAC), which is necessary to properly identify each order.

Open requisitions for Fiscal Year 1998 should be submitted (through each agency's Washington, DC, headquarters office) to this Office no later than June 13, 1997. Open requisitions and riders for Regional programs should be sent directly to the appropriate Region, not to the Central Office. In addition, consolidation to one distribution location per agency address in lieu of multiple room addresses would be greatly appreciated. It should be noted that open requisition numbers for Fiscal Year 1998 should begin with the prefix 8; e.g., 8-00001.

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Please note, in recent years many requisitions have not been received until several months after our requested due date (June 13, 1997, for this year). Therefore, in order to provide timely information to customers who submit their requirements on time, requisitions received after September 1, 1997, will not be processed until all timely placed orders are processed (which could be after October 1, 1997).

You should submit requirements for items such as continuance of commercial term contracts, current work programs, dated periodicals, Operating Manuals maintenance material, Congressional material, mailings by the Superintendent of Documents (SuDocs), orders for Paper and Materials Control Section, and standing riders (not one-time riders) for materials ordered by other agencies on a continuing basis. (See the following listing of materials for which this Office accepts open requisitions.)

Inquiries concerning ordering of Congressional materials may be directed to Ms. Joyce Ashford, 202-512-0224, Congressional Printing Management Division. Any other inquiries concerning this letter may be directed to Ms. Carolyn Barger, 202-512-0296, or Ms. Hazel Robinson, 202-512-1164, Departmental Account Representative Division.

Sincerely,

ROBERT G. COX
Superintendent,
Departmental Account Representative Division

Enclosure

Separate rider requisitions are collected by GPO for the following FY 98 titles:

OPM (Item#) TITLE

678 Notice and Posting System

679 *Operating Manual-Guide to Personnel Data Standards

680 *Operating Manual-Guide to Personnel Recordkeeping

681 *Operating Manual-Guide to Processing Personnel Actions

682 *Operating Manual-Federal Workforce Reporting System

683 *Operating Manual-SF-113 Summary Data Recordkeeping

684 *Operating Manual-CSRS and FERS Handbook for Personnel and Payroll

685 *Operating Manual-FEGLI Handbook for Personnel and Payroll Offices

686 *Operating Manual-FEHB for Personnel and Payroll Offices

687 *Operating Manual-Federal Wage System

688 *Operating Manual-Federal Wage System Non-appropriated Funds

689 *Operating Manual-Qualification Standards for General Schedule Positions

(formerly Qualifications Standards Handbook)

*NOTE: Please specify on each SF-1 submitted for the Operating Manuals the method of distribution. The three available choices are:

1. Bulk: Ordering agencies can specify a single address and request that all copies be shipped to that address. It is then the agency's responsibility to distribute the copies to internal offices.

2. Direct Delivery/Small Parcel Carrier: Ordering agencies can have issuances sent directly from the printer to the furnished destination by use of a small parcel carrier.

3. Direct Delivery/US Postal Service: The printer will use 4th Class Mail to make distribution.

Small Parcel Carrier (Method #2) is automatically used unless otherwise specified. Methods of distribution should not be mixed because of the complexity of the distribution. The large magnitude of requisitions received will cause billing to be done only once, at the end of the fiscal year. Any changes in quantity are greatly discouraged. Address changes and/or corrections are highly encouraged throughout the year.

690 CD-ROM: Position Classification Standards for General Schedule Positions and Job Grading Standards which includes:

-Digest of Significant Classification Decisions and Opinions

-Handbook of Occupational Groups and Series

-Qualifications Standards for General Schedule Positions

U.S. Code, Title 5

691 Federal Labor-Management and Employee Relations Consultant

692 Salary Table No. 98, Executive Branch of the Government

693 Federal Civilian Workforce Statistics

694 Workforce Performance

695 OPM Information Directory (formerly OPM Telephone Directory)

696 OPM Organizational Directory of Key Officials

697 FOCUS

OPM (continued)

698 Working Years and Personnel Costs, FY 97

699 Pay Structure of the Federal Civil Service, 3/31/98

700 OPM Message to SES

701 Occupations of Federal White-Collar and Blue-Collar Workers, 9/30/97

702 New Developments in Employee and Labor Relations

703 Significant Cases

704 Handbook of Occupational Groups and Series

MISCELLANEOUS

DLA Directory of DCAA Offices

DAPS DOD Telephone Directory

FERC Federal Energy Reports

FERC Federal Energy Guidelines, Statutes and Regulations

GSA List of Parties Excluded From Federal Procurement or Nonprocurement Prog.

GSA Federal Travel Regulations and Subsequent Changes

GSA Commuted Rate Schedule

GSA Federal Acquisition Circulars

LABOR General Wage Determinations Issued Under Davis-Bacon and Related Acts

LABOR Occupational Outlook Handbook

NARA NARA Bulletin

STATE Maximum Travel Per Diem Allowance for Foreign Areas

STATE Standardized Regulations

CONGRESSIONAL

GPO Daily Congressional Record

GPO Bound Congressional Record

GPO U.S. Statutes at Large

FEDERAL REGISTER

For publishing in the Federal Register

For publishing in the Code of Federal Regulations

Congressional Materials

Use the following list of categories and subject headings to order standing quantities of Congressional materials for Fiscal Year 1998. The completed GPO order form provided will be the only order form accepted by the GPO, along with the department requisition. (A separate requisition with quantity "As ordered" may be submitted for charging of individual orders for specific legislation and related materials.)

Ordering agencies can specify a single address per requisition and request that all copies be shipped in bulk to that address. It is then the agencies' responsibility to redistribute the issuances to individual offices.

Please carefully indicate quantities of each item required.

If all Hearings are desired (both Appropriation and Non-appropriation) enter quantity here _______. (If different quantities are required, use listing below and on next page.)

APPROPRIATION MATERIALS RELATING TO:

House Senate

Hearings Hearings Bills Reports Laws

1. Agriculture and Related Agencies ________ ________ _____ _______ ____

2. Commerce-Justice-State-Judiciary-Related Agencies ________ ________ _____ _______ ____

3. Defense ________ ________ _____ _______ ____

4. Deficiency and/or Supplemental Appropriation ________ ________ _____ _______ ____

5. District of Columbia ________ ________ _____ _______ ____

6. Energy and Water Development ________ ________ _____ _______ ____

7. Foreign Operations ________ ________ _____ _______ ____

8. HUD-Independent Agencies ________ ________ _____ _______ ____

9. Interior ________ ________ _____ _______ ____

10. Labor-HHS-Education-Related Agencies ________ ________ _____ _______ ____

11. Legislative ________ ________ _____ _______ ____

12. Military Construction ________ ________ _____ _______ ____

13. Transportation ________ ________ _____ _______ ____

14. Treasury-Postal Service-General Government ________ ________ _____ _______ ____

NON-APPROPRIATION HEARINGS ONLY

HOUSE SENATE

15. Agriculture _______ 31. Agriculture, Nutrition, and Forestry _______

16. Banking and Financial Services _______ 32. Armed Services _______

17. Budget _______ 33. Banking, Housing, & Urban Affairs _______

18. Commerce _______ 34. Budget _______

19. Education and the Workforce _______ 35. Commerce, Science, & Transportation _______

20. Government Reform and Oversight _______ 36. Energy and Natural Resources _______

21. House Oversight _______ 37. Environment and Public Works _______

22. International Relations _______ 38. Finance _______

23. Judiciary _______ 39. Foreign Relations _______

24. National Security _______ 40. Governmental Affairs _______

25. Resources _______ 41. Judiciary _______

26. Science _______ 42. Labor and Human Resources _______

27. Small Business _______ 43. Small Business _______

28. Transportation and Infrastructure _______ 44. Veterans' Affairs _______

29. Veterans' Affairs _______ JOINT COMMITTEE

30. Ways and Means _______ 45. Joint Economic Committee _______

The following subject headings indicate Congressional materials based on legislative form and include all such materials for the fiscal year, regardless of Congressional committee origin.

46. Public Bills and Resolutions _______ 50. Public Laws _______

47. Reports on Public Bills and Resolutions _______ 51. Private Laws _______

48. Private Bills _______ 52. Documents (including President's Messages) _______

49. Reports on Private Bills _______

SPECIAL ITEMS

President's Messages _______ House Telephone Directories _______ Senate Telephone Directories _______

CALENDARS

HOUSE: Monday only _______ Daily _______ SENATE: Daily _______

Ordering agencies can specify a single address and request that all copies be shipped in bulk to that address. It is then the agencies' responsibility to redistribute the issuances to individual offices.

Questions or comments regarding this service? Contact wwwadmin@gpo.gov.

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