Circular Letter No. 399

April 20, 1995

TO: Printing and Publishing Officials of the Federal Government

SUBJECT: Fiscal Year 1996 Open Requisitions

This is to request early submission of your open requisitions. Your prompt action will help us give you timely feedback of necessary information.

Each year, we must expend much time and effort to ensure completeness and accuracy of the orders received. Principal among items of information which we find incorrect or missing are:

• Discrepancies between quantities ordered and quantity totals shown on distribution lists, which may result in over- or underproduction.
• Incomplete or erroneous addresses on distribution lists, which may cause loss or misdelivery of publications.

Additionally, the following information must appear on your requisition:

• Citation of the previous year's requisition number, and jacket number, which we use to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so on your requisition.
• Entry of your Billing Address Code (BAC), which is necessary to properly identify each order.

Open requisitions for Fiscal Year 1996 should be submitted (through each agency's Washington, DC, headquarters office) to this Office no later than June 16, 1995. Open requisitions and riders for Regional programs should be sent directly to the appropriate Region, not to the Central Office. In addition, consolidation to one distribution location per agency address in lieu of multiple room addresses would be greatly appreciated. It should be noted that open requisition numbers for Fiscal Year 1996 should begin with the prefix 6; i.e., 6-00001.

You should submit requirements for items such as continuance of commercial term contracts, current work programs, dated periodicals, Operating Manuals maintenance material (formerly FPM maintenance material), Congressional material, mailing by the Superintendent of Documents (SuDocs), subscriptions from SuDocs, orders from Paper and Materials Control Section, and standing riders (not one-time riders) for material ordered by other agencies on a continuing basis. (See the following listing of material for which this Office accepts open requisitions.)

Inquiries concerning ordering of Congressional Materials may be directed to Ms. Joyce Ashford, 202-512-0224, Congressional Printing Management Division. Any other inquiries concerning this letter may be directed to Ms. Yael Intrator, 202-512-0258 or Ms. Tracy Wilson, 202-512-1629, Departmental Account Representative Division.

Sincerely,

ROBERT G. COX
Superintendent,
Departmental Account Representative Division

Listing of Material Ordered by Other Agencies
for Which GPO Will Accept Open Requisitions

1. Federal Staffing Digest -- OPM
2. Notice and Posting System and Operating Manuals Maintenance Material (Separate reqs. for each of 11 pubs. & the Notice and Posting System -- see next page) -- OPM
3. Job Grading System for Trades and Labor Occupations -- OPM
4. Personnel Literature -- OPM
5. Position Classification Standards -- OPM
6. The Fed. Labor-Mgmt. & Employee Relations Consultant -- OPM
7. Salary Table No. 96, Executive Branch of the Government -- OPM
8. Fed. Civilian Workforce Statistics -- Employment & Trends - OPM
9. Workforce Performance -- OPM
10. Digest of Significant Classification Decisions & Opinions -- OPM
11. OPM Telephone Directory -- OPM
12. OPM Organizational Directory of Key Officials -- OPM
13. Focus -- OPM
14. Personnel Research Highlights -- OPM
15. SES Vacancy Announcements -- OPM
16. Working Years and Personnel Costs, Fiscal Year 1996 -- OPM
17. Biannual Report of Employment by Geographic Area -- OPM
18. Pay Structure of the Federal Civil Service -- OPM
19. OPM Message to the SES -- OPM
20. Daily Congressional Record -- GPO
21. Bound Congressional Record -- GPO
22. U.S. Statutes at Large -- GPO
23. DOD Telephone Directory -- Army
24. Economic Report of the President -- Council of Economic Advisors
25. Directory of DCAA Offices -- DLA
26. List of Parties Excluded from Federal Procurement or Nonprocurement Programs - Nonprocurement List -- GSA
27. Federal Energy Guidelines (FERC Reports and/or FERC Statutes and Regulations) Specify quantity of each title. -- FERC
28. Federal Travel Regulations and Subsequent Changes -- GSA
29. Commuted Rate Schedule -- GSA
30. Occupational Outlook Handbook -- LABOR
31. Maximum Travel Per Diem Allowance for Foreign Areas -- State
32. Standardized Regulations (Government, Civilian, Foreign Areas) -- State
33. Fed. Information Resources Management Regulations (FIRMR) -- GSA
34. Fed. Acquisition Circulars (Changes to Federal Acquisition Regulations) -- GSA
35. General Wage Determinations Issued Under the Davis-Bacon and Related Acts (Specify: Vol. 1, 2, 3 East, Vol. 4, 5 Central, Vol. 6 West, or all 6 Vols.) -- LABOR

Requisition to cover cost of material published in the Federal Register and a separate requisition to cover cost of material published in the Code of Federal Regulations. NOTE: If only one requisition is received, both products will be charged to that requisition.

PLEASE NOTE: The Federal Travel Directory is no longer published by GSA; it is now available from private sources only.

Operating Manuals Maintenance Material

1. Notice and Posting System
2. OPERATING MANUAL -- The Guide to Personnel Data Standards
3. OPERATING MANUAL -- The Guide to Personnel Recordkeeping
4. OPERATING MANUAL -- The Guide to Processing Personnel Actions
5. OPERATING MANUAL -- Federal Workforce Reporting System
6. OPERATING MANUAL -- The SF-113 Summary Data Reporting System
7. OPERATING MANUAL -- The CSRS and FERS Handbook for Personnel and Payroll Offices
8. OPERATING MANUAL -- The Federal Employees Group Life Insurance Handbook for Personnel and Payroll Offices
9. OPERATING MANUAL -- The Federal Employees Health Benefits Handbook for Personnel and Payroll Offices
10. OPERATING MANUAL -- The Federal Wage System
11. OPERATING MANUAL -- The Federal Wage System Nonappropriated Fund
12. OPERATING MANUAL -- The Qualification Standards for General Schedule Positions (formerly Qualification Standards Handbook for General Schedule Positions)

Note: Please specify on each SF-1 submitted to GPO for Operating Manuals Maintenance Material the method of distribution your agency requires from three distinct choices available to you.

1. Bulk: Ordering agencies can specify a single address and request that all copies be shipped in bulk to that address. It is then the agencies' responsibility to redistribute the issuances to individual offices.
2. Direct Delivery/Small Package Carrier: Ordering agencies can have issuances sent directly by the printer to the final destination by furnishing a distribution list. The printer will use a small package carrier for distribution.
3. Direct Delivery/US Postal Service: The printer will use 4th Class Mail to make distribution.

Method 2 (which is generally more expensive, but results in quicker delivery) is automatically used unless otherwise specified on the requisition. Methods should not be mixed (some small package carrier and some 4th class mail) because of the complexity of the distribution. Agencies should contact Fred Whitney (202) 512-0213 for further information. Because of the magnitude of the distribution, (approximately 3,000 requisitions) we bill rider agencies only once, at the end of the fiscal year. While we encourage agencies to give us address changes and corrections throughout the year, any change in quantity or distribution method is discouraged.

Congressional Materials Order Form

Questions or comments regarding this service? Contact wwwadmin@gpo.gov.

Page #CIR399 DECEMBER 22, 1995