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Superseded List
U.S. Documents That May Be Discarded By Depository Libraries,
Annotated for Retention By Regional Depositories
"Council commends the Government Printing Office and the Superseded List Committee volunteers for their efforts in producing the 2002 edition of the Superseded List, a born-digital web resource designed to be updated incrementally as new titles are identified for inclusion." (Depository Library Council to the Public Printer, April 2002)
The Superseded List was developed to assist depository coordinators with collection maintenance by identifying Superintendent of Documents classification stems for materials that become obsolete or dated prior to the normal 5-year statutory retention period. These materials may be discarded under provisions of Title 44, United States Code, §1911 and in accordance with the Instructions to Depository Libraries without submitting them on a weeding list for Regional depository approval.
Depository coordinators should note that it is not required that materials in the Superseded List be discarded. Do not dispose of any material that might be vital to the collection or of use to library patrons. For titles not listed in the Superseded List, the FDLP Guidelines for Determining Superseded Materials and the FDLP Guidelines on Substituting Electronic for Tangible Versions of Depository Publications should be consulted.
The Superseded List originally appeared in 1984 as Appendix C to the Instructions to Depository Libraries. The 1986 edition was printed in the same manner. In 1992 the Superseded List was first issued as a separate document and it was revised with the publication of the 1996 edition. The 2002 Superseded List was "born digital".
The instructions listed here can be applied to categories of publications and are the most common instructions in the Superseded List. While instructions unique to a specific title are not included here, they can be found in the file. An "A" or "X" in the STATUS column indicates an active or inactive item respectively.
- Dated. Discard when expired - Used with material that is no longer valid after a specified date (e.g., grant applications or posters advertising dated events)
- Discard if revised -- Keep the latest edition/issue of each title published in the series. This term is used for monographic series where each title in the series will have to be individually reviewed (e.g., National Park Service Handbooks - I 29.9/5:)
- Keep current year or Keep current year plus previous year - Used with newsletters and announcements or publications that are generally from one to four pages in length and are of a current awareness nature (e.g., Statistical Brief - C 3.205/8:)
- Keep latest cumulation - Used with serials that are superseded by cumulative editions. Only the latest edition of the compilation or cumulation needs to be retained (e.g., Compilation of Federal Education Laws - Y 4.ED 8/1-12:)
- Keep latest edition -- Only the latest edition or issue of the title needs to be kept. This term is used for series issued with some type of regularity (e.g., telephone books)
- Loose-leaf. Discard pages if revised. Keep latest edition - Unique to the loose leaf format, individual pages should be discarded as they are revised and the most recent version of the manual/notebook should be retained (e.g., Customs Regulations of the U.S. - T 17.9:)
Regional depository librarians agree that some superseded materials should be retained for long term public access. These items are identified by an "R." These items were designated by a consensus agreement of the Regionals, not by legal requirement of 44 U.S.C. §1911 and therefore they may change over time.
The content for the Superseded List is provided by volunteers in the depository community. The Library Programs Service wholeheartedly thanks the members of the Superseded List Update Committees who took the time away from their regular schedules to examine their Federal documents collections for new additions and updates to the entries in the Superseded List.
2002 | 1996 | 1992 | 1986 | 1984
Search the pdf file within Adobe's Acrobat Reader. Go to the toolbar and use the binoculars with the find text tag. Do not use the binoculars/page button with the search text tag. This feature allows some flexibility in searching by being able to specify matching case and/or whole word only. Printing from the pdf file is also done within the Acrobat Reader. All or designated pages may be printed.
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