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FDLP Glossary |
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| A | ||
| Administrative Notes | a monthly, policy newsletter of the FDLP. | |
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Administrative Notes Technical Supplement | a monthly newsletter containing updates and corrections for item numbers, SuDocs classification numbers, etc. | |
| B | Back to the Top | |
| Biennial Survey | legally mandated GPO survey of conditions in depository libraries conducted every other year | |
| C | Back to the Top | |
| Catalog of U.S. Government Publications | web version of the Monthly Catalog of United States Government Publications. | |
| claim | depository library's request for an item rightfully due it under the FDLP | |
| Cooperative Publication | government publication required to be self-sustaining (cost recovery) through sale and are not available for free distribution through the FDLP | |
| D | Back to the Top | |
| Depository | designated by Congress or by law to receive government information products without charge provided the library meets certain conditions | |
| Direct Mail | depository material mailed directly | |
| Discards | unwanted materials disposed of after retaining 5 years through regional depository | |
| Documents Data Miner | web collection management tool for depository libraries. | |
| F | Back to the Top | |
| Federal Depository Library | Federal program of disseminating Government Program (FDLP) information products in all media to participating libraries | |
| Federal Depository Library Handbook | Legal requirements, program requirements, and guidance for depository library operations. | |
| Format Designations for FDLP Products |
When U.S. Government information products are made available through the Federal Depository Library Program, all formats
for the products will be noted in the List of Classes. Paper and microfiche products are coded (P) and (MF). For electronic
products, there are 4 codes to differentiate format:
EL - Online Electronic Format CD - CD-ROM FL - Floppy Diskette | |
| I | Back to the Top | |
| Inspection | a formal on-site audit by GPO inspectors of a depository library s operation to determining compliance with the Instructions to Depository Libraries and Title 44, U.S. Code | |
| Item Lister | web collection management tool that lists an individual library's selected (or non-selected) item numbers. | |
| Item Number | control number assigned to titles or groups of titles (by agency) that are available for selection in the FDLP. | |
| L | Back to the Top | |
| List of Classes | a list of current titles and/or categories arranged by SuDoc number including item number and format that are available for selection by, depository libraries. | |
| M | Back to the Top | |
| Memorandum of Agreement (MOA) | formal document outlining the duties of the depository library and a recipient library of depository materials under their care. | |
| Monthly Catalog of United States Government Publications | catalog of bibliographic records of Federal agency publications including those distributed in the FDLP. | |
| N | Back to the Top | |
| Needs and Offers | a list of an individual depository's discards (offers) and/or Needs for missing materials. | |
| P | Back to the Top | |
| Public Printer | the head of the Government Printing Office | |
| R | Back to the Top | |
| Rain check | issued by GPO when depository copies are insufficient. | |
| Regional depository | special designated depository chiefly responsible for the integrity and comprehensiveness of a state or region's depository collection of U.S. Government information. Retention, 5-Year statutory minimum period of time depositories must keep materials received under the FDLP unless superseded or replaced by microformat. | |
| S | Back to the Top | |
| SuDoc Number | abbreviation of Superintendent of Documents. A system of classification of like agency publications for their management and control by libraries. | |
| Shipping List | itemized list of all items sent to a full depository in one shipment. | |
| Secondary Copies | depository items that are duplicates, superseded or sent by GPO in error. Or depository holdings of the highest state appellate courts and Federal agencies that are not bound by the 5- year retention rule. | |
| Selection profile | an individual depository's composite profile of its selected item numbers. | |
| Selective housing | extended loan of depository materials from a designated library to one that is not a depository. | |
| Self-Study | a depository's self-assessment reviewing their operation and determining compliance with standards in advance of a possible on-site inspection. | |
| Separate Shipments | depository items deemed inappropriate for shipment in regular depository boxes. Their shipping lists follow in regular shipment boxes. | |
| State Plan | statewide guidelines for cooperative collection development, disposition, promotion, and other services for depository libraries. | |
| Superintendent of Documents | government official in charge of GPO's FDLP and sales program. | |
| Superseded materials | depository titles regularly updated whose old editions may be discarded without prior approval and before 5 years have elapsed. | |
| T | Back to the Top | |
| Title 44, U.S.C., Chapter 19 | statutory language in the United States Code authorizing the FDLP. | |
| W | Back to the Top | |
| Weeding | regular maintenance program whereby a depository's unwanted publications are listed and approval sought for their disposal. | |