DOE - Fossil Energy: Guidelines for Filing Quarterly Reports

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You are here: Natural Gas Regulation > Guidelines for Quarterly Reports

Natural Gas Import & Export Regulation -
Guidelines for Filing Monthly Reports

General Guidelines

Send your reports to Yvonne Caudillo:

Address:

Phone:
Fax:
E-mail

U.S. Department of Energy
Office of Fossil Energy
Attn: Yvonne Caudillo
FE-34; Room 3E-042
Forrestal Building
Washington, D.C. 20585
202-586-4587
202-586-6050
ngreports@hq.doe.gov

Sample report forms may be found below (Section IV - Forms [Excel and PDF Files])
Reports may be e-mailed, faxed or mailed. E-MAIL IS THE PREFERRED METHOD. It is especially helpful if the report is attached in an excel file. If you fax the report, also send a copy by regular mail, since some fax copies are difficult to read.
Reports are due 30 days past the end of each month, or the first business day after if the 30th falls on a holiday or weekend.
Reports must be filed even if there was no Import/Export activity. In this case, a simple one page report indicating no activity is all we need for a short-term/blanket authorization. If there is no activity in a long-term authorization, a simple explanation for the inactivity is needed. This is so we will know whether the related supply contract is intact. (If the underlying gas purchase contract has been terminated, the authorization holder must request that DOE terminate the authorization.)
All reports, even those with no activity, should still include: company name; contact name, address, phone, fax and e-mail; docket and order numbers; and the reporting month. Please, remember to also include this information on e-mailed reports.
Please contact Yvonne Caudillo (Yvonne.Caudillo@hq.doe.gov) with comments, questions or for assistance with your monthly report, if needed.

SAMPLE MONTLHY REPORT FORM INSTRUCTIONS

Importers and exporters of natural gas must file monthly reports on their activities, as required in DOE/FE Order No. 2464, dated February 1, 2008. Reports are required to contain certain information, but there is no requirement regarding the format for the monthly submissions. For the convenience of filers, the Office of Natural Gas Regulatory Activities is providing sample formats for reporting. This document contains column-by-column instructions for completing reports using the sample formats. Electronic files containing the formats are available below.

There are seven (7) different sample reporting formats, corresponding to different import and export activities. If you choose to use one of the sample formats, please use the one that matches the activity you are reporting. If you are reporting more than one kind of activity (for example, both importing and exporting), please use different sample formats for each different activity.

The seven sample formats are contained in two groups, according to whether import/export activity is in gaseous (transportation by pipeline) or liquid (transportation by vessel or truck) form.

Pipeline Natural Gas

Liquefied Natural Gas (LNG)

The instructions below provide details on how to use each of the sample formats.

Natural Gas Imports by Pipeline

Country of Origin: Country from which natural gas is shipped to the U.S. Typically, this is
the country where the gas is produced from wells.
Point of Entry into the US: Formal name of the border crossing point, which is typically an interconnection between a foreign pipeline and a U.S. pipeline. List the U.S. side name. See Table 1 for a list of point of entry/exits with the corresponding Canadian or Mexican point names.
Volume: Enter the volume in thousand cubic feet (Mcf). Make sure that you list the volume at the border and not at the point of purchase, unless the purchase occurs at the border. Provide separate volumes for each combination of point of entry, supplier, transporters, and markets served.
Average Price: List the price in U.S. $/MMBtu at the border. In other words, include the cost of foreign transportation, but do not include the cost of transportation within the U.S. List the average price of each volume.
Supplier: List the company from which you purchased the natural gas that you imported into the U.S.
Foreign Transporter: List the name of the company/pipeline that transported the gas to the border. It is not necessary to list the transporter(s) involved before this one.
U.S. Transporter: List the name of the company/pipeline that received the gas at the border. It is not necessary to list the transporter(s) involved after this one.
Markets Served: If known, list the state where the imported gas is to be consumed. If the state is not known, list the U.S. Census Region. If the Census Region is not known, list at least the U.S. geographic area. For the purpose of this report, the U.S. geographic areas are Northeast, Midwest, South and West. Table 2 provides a listing of states in each geographic area.
Estimated Duration of Supply Contract: This information relates to the supplier listed in Column 5. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. An agreement with a term of more than two years is considered a long-term contract and requires a long-term authorization.

Natural Gas Exports by Pipeline

Country of Destination: The country where natural gas is delivered after leaving the U.S.
Point of Exit from the US: Formal name of the border crossing point, which is typically an interconnection between a foreign pipeline and a U.S. pipeline. List the U.S. side name. See Table 1 for a list of point of entry/exits with the corresponding Canadian or Mexican point names.
Volume: Enter the volume in thousand cubic feet (Mcf). Make sure that you list the volume at the border and not at the point of purchase, unless the purchase occurs at the border. Provide separate volumes for each combination of point of entry, supplier, transporters, and markets served.
Average Price: List the price in U.S. $/MMBtu at the border. In other words, include the cost of U.S. transportation up to the border, but do not include the cost of transportation outside of the U.S. List the average price of each volume.
Supplier: List the company from which you purchased the natural gas that you exported out of the U.S.
Foreign Transporter: List the name of the company/pipeline that picked up the gas at the border. It is not necessary to list the transporter(s) involved after this one.
U.S. Transporter: List the name of the company/pipeline that transported the gas to the border. It is not necessary to list the transporter(s) involved before this one.
Estimated Duration of Supply Contract: This information relates to the supplier listed in Column 5. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. An agreement with a term of more than two years is considered a long-term contract and requires a long-term authorization.

In-Transit Natural Gas (Pipeline)

In-Transit gas is gas that is just transported through another country without being consumed there. An example is gas that is imported from Canada into the U.S. at one border point and transported across the U.S. to another border point, where it is exported back to Canada, without being consumed in the U.S.

Origin and Final Destination Country: Since this is an in-transit transaction, the origin and final destination country should be the same. The country may be the U.S. or another country.
Transit Country: The country through which the gas is transported before returning to the origin country. The country may be the U.S. or another country.
Initial Border Crossing Point: Formal name of the border crossing point, which is typically an interconnection between a foreign pipeline and a U.S. pipeline. List the U.S. side name. See Table 1 for a list of point of entry/exits with the corresponding Canadian or Mexican point names.
Foreign Transporter at Initial Border Crossing: List the name of the non-U.S. company/pipeline that transported the gas at the point where it crossed from the origin country into the transit country. It is not necessary to list the transporter(s) involved before/after this one.
U.S. Transporter at Initial Border Crossing: List the name of the U.S. company/pipeline that transported the gas at the point where it crossed from the origin country into the transit country. It is not necessary to list the transporter(s) involved before/after this one.
Final Border Crossing Point: Formal name of the border crossing point, which is typically an interconnection between a foreign pipeline and a U.S. pipeline. List the U.S. side name. See Table 1 for a list of point of entry/exits with the corresponding Canadian or Mexican point names.
Foreign Transporter at Final Border Crossing: List the name of the non-U.S. company/pipeline that transported the gas at the point where it crossed back into the origin country. It is not necessary to list the transporter(s) involved before/after this one.
U.S. Transporter at Final Border Crossing: List the name of the U.S. company/pipeline that transported the gas at the point where it crossed back into the origin country. It is not necessary to list the transporter(s) involved before/after this one.
Volume: List the volume in thousand cubic feet (Mcf) at the border. Even though the volume at the final border crossing will be lower due to fuel use, listing just one volume is sufficient for an in-transit transaction. Either volume may be listed.

LNG Import by Vessel

Delivery Date: List the date that the LNG cargo was delivered to the U.S. LNG receiving terminal.
Country of Origin: Country from which LNG is shipped to the U.S. Typically, this is the country where the gas is produced from wells.
Supplier: List the name of the company from which the LNG was purchased. If there was a middleman involved in the purchase (such as a company affiliate), list the original seller, as well.
Cargo Volume: List the volume in thousand cubic feet (Mcf).
U.S. Receiving Terminal: The LNG receiving facility in the U.S. where the cargo is delivered.
Landed Price: The landed price should include the price of the LNG, the transportation cost to the U.S. terminal, and the cost of offloading the LNG. The price should be listed in U.S. $/per MMBtu.
LNG Vessel Name: The name of the vessel carrying the shipment of LNG from the Country of Origin to the U.S.
Specific Purchaser/End-User: List the names of the party(s) to which the LNG was sold by your company (the importer).
Geographic Markets Served: If known, list the state where the imported gas is to be consumed. If the state is not known, list the U.S. Census Region. If the Census Region is not known, list at least the U.S. geographic area. For the purpose of this report, the U.S. geographic areas are Northeast, Midwest, South and West. Table 2 provides a listing of states in each geographic area.
Estimated Duration of Supply Contract: This relates to the supplier listed in Column 3. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. Anything more than two years is considered a long-term contract and needs a long-term authorization.

LNG Export by Vessel

Departure Date: List the date that the LNG vessel left the U.S. export terminal.
Country of Destination: The country where LNG is delivered after leaving the U.S.
Supplier: List the company from which the natural gas being exported was purchased.
Cargo Volume: List the volume of the exported cargo of LNG in thousand cubic feet (Mcf).
U.S. Export Terminal: The LNG shipping facility in the U.S. where the LNG vessel is loaded and departs for the destination country.
Delivered Price: List the delivered price of the LNG in U.S. $/MMBtu. The delivered price includes the price of the LNG plus the cost of the maritime transportation to the foreign receiving terminal.
LNG Vessel Name: The name of the vessel carrying this shipment of LNG from the Country of Origin to the U.S.
Specific Purchaser/End-User: List the names of the party(s) to which the LNG was sold by your company (the exporter).
Estimated Duration of the Supply Contract: This information relates to the supplier listed in Column 3. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. An agreement with a term of more than two years is considered a long-term contract and requires a long-term authorization.

LNG Imports by Truck

Country of Origin: Country from which LNG is trucked to the U.S.
International Point of Entry: Name of the border crossing point. For transportation by truck, this is the name of the border town or other geographic name used to refer to the road crossing between the countries. List the U.S. side name.
Volume: List the volume at the border in thousand cubic feet (Mcf).
Price: List the price in U.S. $/MMBtu at the U.S. border. In other words, include the cost of foreign transportation up to the U.S. border, but do not include the cost of transportation within the U.S.
Supplier: List the supplier from which the LNG was purchased.
U.S. Truck/Transporter: List the name of the company that transported the LNG in the U.S.
Geographic Markets Served: If known, list the state where the imported gas is to be consumed. If the state is not known, list the U.S. Census Region. If the census region is not known, list at least the U.S. geographic area. For the purpose of this report, the U.S. geographic areas are Northeast, Midwest, South and West. Table 2 provides a listing of states, Census Regions, and areas.
Estimated Duration of Supply Contract: This information relates to the supplier listed in Column 5. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. An agreement with a term of more than two years is considered a long-term contract and requires a long-term authorization.

LNG Exports by Truck

Country of Destination: The country where the LNG is delivered after leaving the United States.
International Point of Exit: Name of the border crossing point. For transportation by truck, this is the name of the border town or other geographic name used to refer to the road crossing between the countries. List the U.S. side name.
Volume: List the volume at the border in thousand cubic feet (Mcf).
Price: List the price in U.S. $/MMBtu at the U.S. border. In other words, include the cost of U.S. transportation up to the border, but do not include the cost of transportation after the LNG leaves the U.S.
Supplier: List the supplier from which the LNG was purchased.
U.S. Truck/Transporter: List the name of the company that transported the LNG in the U.S.
Specific Purchaser/End-User: List the names of the party(s) to which the LNG was sold by your company.
Estimated Duration of Supply Contract: This information relates to the supplier listed in Column 5. Remember that short-term/blanket authorizations should only involve supply contracts with terms of less than two years. An agreement with a term of more than two years is considered a long-term contract and requires a long-term authorization.